name: Wise Pharmacies Ltd (Crow Wood Pharmacy)

name: St Helen's Pharmacy Ltd (Ditton Pharmacy)

name: Wise Pharmacies Ltd (Halton Brook Pharmacy)

name: Figtree Healthcare Ltd (Nicholson's Pharmacy)

name: Sharief Healthcare Ltd (Upton Rocks Pharmacy)

name: Wise Pharmacies Ltd (Windmill Hill Pharmacy)

description:
NHS Cheshire and Merseyside ICB has awarded a one year contract via Direct Award A to selected  Halton pharmacies across Cheshire and Merseyside. The contract commenced on 1st April 2024 and will expire on the 31st March 2025.
A fee of £2.00 will be paid for each consultation undertaken as part of the service.
A fee of £0.95 will be paid for each item dispensed as part of the service.
The Pharmacy will be reimbursed for the medication supplied under the 'CATC' service according to the current dm+d price.
Where patients are not exempt from prescription charges and have paid the NHS Levy to the Pharmacy, such sums will be deducted from the relevant month's remuneration.
The indicative contract value is £26,640

title: Halton Place Care at the Chemist - Minor Ailment Service

description:
The contracted pharmacy will provide advice and support to people on the management of minor ailments from the agreed formulary, including where necessary, the supply of medicines for the treatment of the minor ailment, for those people who would have otherwise gone to their GP for a prescription.
Where appropriate the pharmacy may sell OTC medicines to the person to help manage the minor ailment, as described in the Community Pharmacy Contractual Framework, Essential Service- Support for Self-Care.
The pharmacy will operate a triage system, including referral to other health and social care professionals, where appropriate.

description: Health services

streetAddress: No 1 Lakeside 920, Centre Park

description: Body governed by public law

description: Health

Boots the Chemist Ltd

postalCode: WA7 2GX

streetAddress: 30 Forest Walk, Halton Lea Shopping Centre

legalName: Boots the Chemist Ltd

Boots The Chemist Ltd

locality: Widnes

postalCode: WA8 7TN

streetAddress: Unit 7, Widnes Shopping Park

legalName: Boots The Chemist Ltd

Cooke's Ltd

postalCode: WA8 0AX

streetAddress: 76 Albert Road

legalName: Cooke's Ltd

postalCode: WA8 6JA

streetAddress: 204 Warrington Road

postalCode: WA8 8QB

streetAddress: 203 Hale Road

Imaan Ltd (Farnworth Village Pharmacy)

postalCode: WA8 9LH

streetAddress: 11 Farnworth Street

legalName: Imaan Ltd (Farnworth Village Pharmacy)

Imaan Ltd (Hale Village Pharmacy)

postalCode: L24 4AG

streetAddress: 3 Ivy Farm Court

legalName: Imaan Ltd (Hale Village Pharmacy)

postalCode: WA7 2DY

streetAddress: 27 Hillcrest

description:
This is a Provider Selection Regime (PSR) confirmation of contract award notice. This contract has been awarded under the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award.
On the 12th of March 2024 the Finance, Investment, Resources Committee approved this decision.
Two committee members have a standing declaration of interest. The decision to award was made in line with the Conflict of Interest policy.


measure: bids

name: NHS CHESHIRE AND MERSEYSIDE INTEGRATED CARE BOARD

title: Urgent Palliative Care Medicines

status: active

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

status: cancelled

description:
NHS Cheshire and Merseyside ICB has awarded a one year contract via Direct Award A to Local Pharmacists within Cheshire West Cheshire and Merseyside ICB. The contract commenced on 1st April 2024 and will expire on the 31st March 2025 with an estimated combined Cheshire West Indicative annual contract value of
£ 1,816,20 for the selected pharmacists to participate in this scheme. The reimbursement of palliative care drugs is funded separately.

type: price

description: Various pharmacy sites across Cheshire West

scheme: CPV

description: Health services

title: Urgent Palliative Care Medicines Cheshire West

status: complete

scheme: CELEX

description:
The demand for palliative care drugs can be urgent and/or unpredictable. A number of the drugs used in palliative care are rarely used in other circumstances and are therefore often not widely available in community pharmacies. The stock held for the Urgent Palliative Care Medicine Service should be over and above the core stock holding and the ICB agrees to reimburse contractors should this medicine be held beyond the expiry date.
The Service provider is expected to order and continuously hold the range and quantity of stock specified for the total number of hours the pharmacy is open, including bank holiday and rotas and during any periods of locum cover.
Payment Details
• £201.80 annual fee for providing full and continuous service as outlined in the service specification and irrespective of the number of prescriptions dispensed. • The fee will be paid in four instalments of £50.45 on the completion of the quarterly audit.
• The commissioner has the discretion to withhold quarterly payments where the commissioned service provider fails to/is unable to, respond to the commissioner's assistance, including early termination of a contract for repeated transgressions.
• The pharmacy is expected to carry out good stock management and on the rare occasions when medicines on the approved list expire, Cheshire West Place will reimburse the Drug Tariff or cost price of stock that reaches its expiry date.

description: Health services

procurementMethod: limited

mainProcurementCategory: services

procurementMethodDetails: Award procedure without prior publication of a call for competition

description: The procurement falls outside the scope of application of the directive

locality: Warrington

postalCode: WA1 1QY

countryName: United Kingdom

streetAddress: No 1 Lakeside, 920 Centre Park, Warrington, WA1 1QY

description: Body governed by public law

scheme: COFOG

description: Health

scheme: GB-NHS

Rowlands Pharmacy

locality: Tarporley

postalCode: CW6 0AB

streetAddress: 77 High Street

scale: large

legalName: Rowlands Pharmacy

Wells Pharmacy

locality: Chester

postalCode: CH41 4DS

streetAddress: Fountains Health

legalName: Wells Pharmacy

Well Pharmacy

locality: Northwich

streetAddress: Drillfield Road

legalName: Well Pharmacy

Wells Pharmacy

locality: Winsford

streetAddress: Winsford Health Centre, Dene Drive

name: Cheshire and Merseyside Integrated Care Board

streetAddress: No 1 Lakeside, 920 Centre Park,

title: Urgent Palliative Care Medicines

currency: GBP

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

description:
This is a Provider Selection Regime (PSR) confirmation of contract award notice. This contract has been awarded under the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award.
On the 12th March 2024 the Finance, Investment, Resources Committee approved this decision.
Two committee members has a standing declaration of interest. The decision to award was made in line with the conflict of interest policy.

initiationType: tender


title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

description:
NHS Cheshire and Merseyside ICB has awarded a one year contract via Direct Award A to Local Pharmacists within Cheshire West Cheshire and Merseyside ICB.  The contract commenced on 1st April 2025 and will expire on the 31st March 2026 with an estimated combined Cheshire West Indicative annual contract value of
£ 1,816,20 for the selected pharmacists to participate in this scheme. The reimbursement of palliative care drugs is funded separately.

No realistic alternative provider

type: quality

description: Various pharmacists across Cheshire West

description: Health services

description:
The demand for palliative care drugs can be urgent and/or unpredictable. A number of the drugs used in palliative care are rarely used in other circumstances and are therefore often not widely available in community pharmacies. The stock held for the Urgent Palliative Care Medicine Service should be over and above the core stock holding and the ICB agrees to reimburse contractors should this medicine be held beyond the expiry date.
The Service provider is expected to order and continuously hold the range and quantity of stock specified for the total number of hours the pharmacy is open, including bank holiday and rotas and during any periods of locum cover.
Payment Details
•	£201.80 annual fee for providing full and continuous service as outlined in the service specification and irrespective of the number of prescriptions dispensed.  • The fee will be paid in four instalments of £50.45 on the completion of the quarterly audit.
•	The commissioner has the discretion to withhold quarterly payments where the commissioned service provider fails to/is unable to, respond to the commissioner's assistance, including early termination of a contract for repeated transgressions.
•	The pharmacy is expected to carry out good stock management and on the rare occasions when medicines on the approved list expire, Cheshire West Place will reimburse the Drug Tariff or cost price of stock that reaches its expiry date.

description: Health services

streetAddress: 1 Lakeside, 920 Centre Park Square Warrington WA1 1QY

description: Body governed by public law

description: Health

legalName: NHS CHESHIRE AND MERSEYSIDE INTEGRATED CARE BOARD

Well Pharmacy

postalCode: CH1 4DS

postalCode: CW9 5HN

postalCode: CW7 1AT

legalName: Cheshire and Merseyside Integrated Care Board

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

description:
This is a Provider Selection Regime (PSR) confirmation of contract award notice. This contract has been awarded under the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award.
On the 19th of November 2024 the Finance, Investment, Resources Committee approved this decision.
One committee member has a standing declaration of interest. The decision to award was made in line with the Conflict of Interest policy.


country: GB

description: Domestic furniture

mainProcurementCategory: goods

description: Domestic furniture

title: Start for Life Fund

scheme: UKPGA

description: To provide safe sleeping resources and home safety equipment to families in financial need with a child/children 0-5 years old

procurementMethod: direct

procurementMethodDetails: Below threshold - without competition

Durham County Council

locality: Durham

postalCode: DH1 5WB

streetAddress: Corten House, Dunholme Close

description: Public authority - sub-central government

scheme: GB-PPON

County Durham Furniture Help Scheme

locality: Ferryhill

postalCode: DL17 0PB

streetAddress: Avenue Three, Unit 19/20,

scale: sme

East Durham Partnership

locality: Peterlee

postalCode: SR8 4TQ

streetAddress: 1 Sea View Industrial Estate

format: text/html

description: Contract details notice on Find a Tender

documentType: contractNotice


title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicine

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Ashfields Primary Care Centre

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

description:
NHS Cheshire and Merseyside ICB has awarded a one year contract via Direct Award A to Local Pharmacists within Cheshire East Cheshire and Merseyside ICB. The contract commenced on 1st April 2024 and will expire on the 31st March 2025 with an estimated combined Cheshire East Indicative annual contract value of
£ 2,825.20 for the selected pharmacists to participate in this scheme. The reimbursement of palliative care drugs is funded separately.

description: Various pharmacy sites across Cheshire East

description: Health services

title: Urgent Palliative Care Medicines Cheshire East

description:
The demand for palliative care drugs can be urgent and/or unpredictable. A number of the drugs used in palliative care are rarely used in other circumstances and are therefore often not widely available in community pharmacies. The stock held
for the Urgent Palliative Care Medicine Service should be over and above the core stock holding and the ICB agrees to reimburse contractors should this medicine be held beyond the expiry date.
The Service provider is expected to order and continuously hold the range and quantity of stock specified for the total number of hours the pharmacy is open, including bank holiday and rotas
and during any periods of locum cover.
Payment Details
• £201.80 annual fee for providing full and continuous service as outlined in the service specification and irrespective of the number of prescriptions dispensed. • The fee will be paid in
four instalments of £50.45 on the completion of the
quarterly audit.
• The commissioner has the discretion to withhold quarterly payments where the commissioned service provider fails to/is unable to, respond to the commissioner's assistance, including early termination of a contract for repeated transgressions.
• The pharmacy is expected to carry out good stock management and on the rare occasions when medicines on the approved list expire, Cheshire East Place will reimburse the Drug Tariff or cost
price of stock that reaches its expiry date.

description: Health services

procurementMethodRationale: This is a Provider Selection Regime (PSR) confirmation of contract award notice. This contract has been awarded under the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award.

streetAddress: 1 Lakeside, 920 Centre Park Square

description: Body governed by public law

description: Health

Boots Pharmacy

locality: Wilmslow

postalCode: SK9 1DY

streetAddress: 24-26 Grove Street

legalName: Boots Pharmacy

Clear Pharmacy

locality: Crewe

postalCode: CW1 2NG

streetAddress: 31-32 The Market Centre

legalName: Clear Pharmacy

Cohens Chemist

locality: Knutsford

postalCode: WA16 6BN

streetAddress: 38 Princess Street

legalName: Cohens Chemist

locality: Macclesfield

postalCode: SK11 6JL

streetAddress: Waters Green Medical Centre

London Road Pharmacy

postalCode: SK11 7SP

streetAddress: Unit 1

legalName: London Road Pharmacy

Peak Pharmacy

postalCode: SK11 8SS

streetAddress: 5-6 Weston Square

legalName: Peak Pharmacy

Tesco Pharmacy

postalCode: SK10 2AB

streetAddress: Tesco Superstore

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicine

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Ashfields Primary Care Centre

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

title: Urgent Palliative Care Medicines

description:
This is a Provider Selection Regime (PSR)confirmation of contract award notice. This contract has been awarded under the Health Care Services(Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public.
Contracts Regulations 2015 do not apply to this award.
On the 12th March 2024 the Finance, Investment, Resources Committee approved this decision. One committee member has a standing declaration of interest. The decision to award was made in line with the Conflict of Interest policy


region: UK

description: Sensors

name: Oxford Instruments Nanotechnology Tools Limited T/A Oxford Instruments NanoScience

title: GSS25313 - Rhodium-Iron Resistance Sensors

description:
***** THIS IS A CONTRACT DETAILS NOTICE, NOT A CALL FOR COMPETITION *****
This procurement is being concluded without competition due to an absence of competition for technical reasons, only a particular supplier can supply the goods required.
UK Research Innovation (UKRI) had a requirement for Rhodium-Iron Resistance Sensors to be supplied.

UK Research and Innovation

locality: Swindon

postalCode: SN2 1FL

streetAddress: Polaris House, North Star Avenue

description: Public authority - central government

UK Shared Business Services Ltd

roles: procuringEntity processContactPoint

postalCode: SN2 1FF

roleDetails: Shared Service Provider

locality: Abingdon

postalCode: OX13 5QX

streetAddress: Tubney Woods


name: University Hospitals Dorset NHS Foundation Trust

description: 60% Commercial; 30% Technical Submission; 10% Social Values Submission Full details contained within ITT Pack

description: Supplier must be registered on the Central Digital Platform

description: Lift installation work

description: Lift-maintenance services

title: Lift 1 and 2 Modernisation at Poole General Hospital

description: Tender notice on Find a Tender

documentType: tenderNotice

description: Modernisation of existing Lifts 1 & 2 at Poole General Hospital comprising the strip out / removal of existing lifts and equipment and re-provision with new Lifts (complying with EN81:20 where reasonably practicable and shall be required to comply with EN81:80 where applicable and engineered for an intended economical life cycle of a minimum of 20 year). The works to be undertaken consecutively and to include dismantling and removal from site of existing lifts equipment, car assemblies, landing entrances and signalisation; retention of existing guide rails and counterweight frame assemblies and provision of pair of new 24-person (1800kg) duplex lifts each serving 7 floors (approx. travel of 22.50m for each lifts). The full details will be contained within the Tender Specification and associated Tender documents

electronicSubmissionPolicy: allowed

scheme: GB-ONS

procurementMethod: open

mainProcurementCategory: works

procurementMethodDetails: Below threshold - open competition

locality: POOLE

postalCode: BH15 2JB

streetAddress: Management Offices, Poole Hospital, Longfleet Road

description: Public authority - central government


description: Construction work

title: TFGM Active Travel Fund - Cycle Parking Assets

description:
Installation of Cycle Parking Enhancements at the following Northern’s stations:
Levenshulme, Mauldeth Road, Belle Vue, Burnage. Patricoft, Stockport, Rochdale, Humphrey Park, Davenport, Heaton Chapel, Bredbury, Gatley, Broadbottom, Hazel Grove, Rose Hill Marple and Romiley.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=945784411

procurementMethodDetails: Below threshold - limited competition

Northern Trains Limited

locality: York

postalCode: YO1 6JT

streetAddress: George Stephenson House, Toft Green

LOCK IT SAFE LIMITED

locality: Grimsby

postalCode: DN37 9TT

streetAddress: Innovation Centre, Innovation Way, Europark


description: 2 x 12 months.

Quality

weight: percentageExact

description: Technical Questions & Social Value

region: UKJ

region: UKK

region: UKI

description: Human resources management consultancy services

description: Miscellaneous business-related services

description: Services furnished by business, professional and specialist organisations

description: Not published

documentType: conflictOfInterest

description: Tender notice on Find a Tender

description: Provision of Confidential Staff Liaison and Freedom to Speak Up Services

financialTerms: All Invoices must contain PO number.

procurementMethodDetails: Open procedure

Oxleas NHS Foundation Trust

locality: Dartford

postalCode: DA2 7WG

streetAddress: Pinewood House Pinewood Place

description: Public authority - central government


description: IT services: consulting, software development, Internet and support

title: P114230

description: PatchMyPC 3 year Renewal

Met Office

locality: Exeter

postalCode: EX1 3PB

streetAddress: Met Office

description: Public authority - central government

Boxxe

locality: Yorkshire

postalCode: YO61 1ET

streetAddress: East Moor House

title: PatchMyPC 3 year Renewal


description: Electrical signalling equipment for engines

description: Hydraulic or pneumatic power engines and motors

description: Repair, maintenance and associated services related to railways and other equipment

title: Supply and Repair of Signalling Components inc train stop motors, supplementary drive detectors, clamp locks and point spares 2025 to 2030.

description: Not published

description: Dynamic market intention notice on Find a Tender

type: closed

status: pending

description:
Transport for London ('TfL') is issuing this prior information notice (PIN) to inform the market of a future opportunity for the procurement of a contract for the supply of Supply and Repair of Signalling Components inc train stop motors, supplementary drive detectors, clamp locks and point spares.
Respondents are requested to complete a Market Sounding Questionnaire (MSQ) which can be obtained from Kenneth Ignatius (kennethignatius@tfl.gov.uk)
The MSQ must be returned by 16th June 2025

submissionMethodDetails:
TfL have switched to a new sourcing/e-tendering portal - SAP ARIBA, meaning that TfL's processes are now different to those that economic operators may be familiar with. The following instructions explain this new system and provide guidance on how economic operators/suppliers can access tenders through the new system and communicate with TfL:
1. To register or to check if you are already registered to SAP Ariba, log on to
https://service.ariba.com/Supplier.aw. Interested parties must read the instructions carefully before proceeding with registration. For help on using the SAP Ariba system, please refer to https://support.ariba.com/Adapt/Ariba_Network_Supplier_Training. If the problem persists please contact Ariba_Supplier_Enablement@tfl.gov.uk .
 2. Once you have registered on SAP Ariba (or are already registered), you must also register on TfL's SAP Ariba system through the following link
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL .
3. Upon completion of steps 1 and/or 2, interested parties should submit their interest via email to the TfL Commercial team inbox signalcategorycommercialteam@tfl.gov.uk  with the following details:
Company Name:
Key Contact Name:
Email address / Telephone Number:
Registered Company Name (as it appears on the portal):
Applicable vendor ID (as it appears on the portal):
Full Contact Name/s of the invitees for the future tender opportunity (as it appears on the portal):
Contact email address/s of the invitees for the future tender opportunity (as it appears on the portal):
This will enable us to invite you to the tender event in SAP Ariba.
You will then have unrestricted and full access to all available documents, free of charge through your dashboard when you login to SAP Ariba at https://service.ariba.com/Supplier.aw
Should you experience any problems with the poral please contact TfL Commercial lead.

procurementMethodDetails: Dynamic market

Transport for London

locality: London

postalCode: E20 1JN

streetAddress: 5 Endeavour Square

description: Public authority - central government


status: planned

description: Further permitted extension of up to 1 year, applicable to all Lots at the discretion of the Contracting Authority.

description:
1	Garter Collar, Garter Badge & Star, Garter - Gentleman
2	Garter (lady)
3	Thistle Collar, Thistle Badge & Star
4	OM (gent)
5	OM (lady)
6	CH (gent)
7	CH (lady)
8	RVC (gent)
9	RVC (lady)
10	Knight Bachelor's Badge
11	GCB military Badge & Star (gent)
12	GCB military Badge & Star (lady)
13	GCB Collar military with badge (lady)
14	GCB Collar military with badge (gent)
15	DCB military Badge & Star
16	KCB military Badge & Star
17	CB military Badge (gent)
18	CB military Badge (lady)
19	GCB civil Badge & Star (gent)
20	GCB civil Badge & Star (lady)
21	GCB Collar civil with badge (lady)
22	GCB Collar civil with badge (gent)
23	DCB civil Badge & Star
24	KCB civil Badge & Star
25	CB civil Badge (gent)
26	CB civil Badge (lady)
27	GCMG Collar (lady)
28	GCMG Collar (gent)
29	GCMG Badge & Star (lady)
30	GCMG Badge & Star (gent)
31	DCMG Badge & Star
32	KCMG Badge & Star
33	CMG Badge (lady)
34	CMG Badge (gent)
35	GCVO Badge & Star (lady)
36	GCVO Badge & Star (gent)
37	DCVO Badge & Star
38	KCVO Badge & Star
39	CVO Badge (lady)
40	CVO Badge (gent)
41	LVO Badge (lady)
42	LVO Badge (gents)
43	MVO Badge (lady)
44	MVO Badge (gent)
45	RVM Gold (lady)
As referenced in the earlier section of this Planned Procurement Notice, this framework will have 91 Lots but the FTS system does not accommodate for this number of Lots and therefore we have lifted half of the Lots above. More information for each Lot can be found in the technical specifications that are attached at the Documents Section of this Notice
The total estimated value of the framework is £4000000 (ex VAT), this value will be distributed between the 91 Lots. More information on the value of each Lot will be provided at the Tender stage.

Quality

description:
The quality criteria will consist of questions relating to:
-Resource
-Quality Assurance
-Lead Times and Delivery
-Complaints Handling and Business Continuity
-Social Value (10%)
We reserve the right to change any of the criteria prior to bid pack release

Price

title: Garter - Lady

description:
46	RVM Gold (gent)
47	RVM Silver (lady)
48	RVM Silver (gents)
49	Honorary RVM Gold (lady)
50	Honorary RVM Gold (gent)
51	Honorary RVM Silver (lady)
52	Honorary RVM Silver (gent)
53	Bar to the Royal Victorian Medal
54	GBE military Badge & Star (gent)
55	GBE military Badge & Star (lady)
56	DBE military Badge & Star
57	KBE military Badge & Star
58	CBE military Badge & Star (lady)
59	CBE military Badge & Star (gent)
60	OBE military
61	MBE military
62	BEM military (gent)
63	GBE civil Badge & Star (gent)
64	GBE civil Badge & Star (lady)
65	DBE civil Badge & Star
66	KBE civil Badge & Star
67	CBE civil Badge (lady)
68	CBE civil Badge (gent)
69	OBE civil Badge (lady)
70	OBE civil Badge (gent)
71	MBE civil Badge (lady)
72	MBE civil Badge (gent)
73	BEM civil (lady)
74	BEM civil (gent)
75	DSO Badge
76	King's Gallantry Medal (lady)
77	King's Gallantry Medal (gent)
78	George Cross (lady)
79	George Cross (gent)
80	George Medal (lady)
81	George Medal (gent)
82	Imperial Service Medal
83	King's Fire Service Medal
84	King's Police Medal
85	King's Ambulance Medal
86	King's Commendation for Bravery
87	King's Commendation for Bravery in the Air
88	The Elizabeth Emblem
89	BEM Bar
90	OTPM
91	Ad hoc
As referenced in the earlier section of this Planned Procurement Notice, this framework will have 91 Lots but the FTS system does not accommodate for this number of Lots and therefore we have lifted half of the Lots above. More information for each Lot can be found in the technical specifications that are attached at the Documents Section of this Notice
The total estimated value of the framework is £4000000 (ex VAT), this value will be distributed between the 91 Lots. More information on the value of each Lot will be provided at the Tender stage.

description: Medals

description: Pearls

description: Articles of precious metal

description: Articles of precious or semi-precious stones

description: Insignia

description: Enamels and glazes

description: Medals

description: Pearls

description: Articles of precious metal

description: Insignia

description: Enamels and glazes

title: Medals and Insignia Framework

format: application/x-zip-compressed

description: There are expected to be 91 lots for this procurement. Attached are the technical specifications for each Lot with the exception of 87,89 and 90. Lot 91 is an ad hoc lot and so there is no technical specification.

documentType: biddingDocuments

description: Please see attached Market Engagement Questionnaire.  Please could you return the completed questionnaire to commercial@cabinetoffice.gov.uk by 12.00 noon on Wednesday 14th May 2025.

acceleratedRationale: Qualifying planned procurement notice

description: Value excluding VAT amended

description: Value excluding VAT amended

description: Amended total value excluding VAT, as well as amended Value per Lot information

description:
A framework to be established to allow the purchase of medals and insignia, which form part of the UK State Honours system.
The Central Chancery of the Orders of Knighthood (CCOK) are looking to set up another framework for the provision of medals and insignia as part of the UK State Honours system.
The UK State Honours system sees the formal recognition of individuals who have performed notable and worthy things, with the associated Medals and Insignia providing a visible token of thanks and gratitude from a grateful Nation.
The Contracting Authority will publish a Preliminary Market Engagement Notice asking interested suppliers to complete a questionnaire. The questionnaire is attached as part of the additional documentation to this Planned Procurement Notice.
If you have any issues accessing the questionnaire, please contact commercial@cabinetoffice.gov.uk
PLEASE READ: This Framework includes 91 Lots, but the Find a Tender system does not accommodate this number of Lots, therefore we have suggested that there is only one Lot. Please ignore this and see the technical specifications for each Lot in the Documents section of this Planned Procurement Notice

procurementMethod: selective

procurementMethodDetails: Competitive flexible procedure

Cabinet Office

postalCode: SW1A 2AS

streetAddress: 70 Whitehall

description: Public authority - central government

Crown Commercial Service

locality: Liverpool

postalCode: L3 9PP

streetAddress: The Capital, Old Hall Street

roleDetails: Assistance in the procurement process

description: Pipeline notice on Find a Tender

documentType: plannedProcurementNotice

description: Planned procurement notice on Find a Tender

description: Preliminary market engagement notice on Find a Tender

documentType: marketEngagementNotice

description: Pipeline notice on Find a Tender

type: engagement

status: scheduled

description:
REQUEST FOR COMPLETION OF QUESTIONNAIRE BY 14TH MAY 2025
This description references the Planned Procurement Notice for this requirement, which can be found via Find a Tender at the following link:
https://www.find-tender.service.gov.uk/Notice/018196-2025?origin=Dashboard
Background
Further to the Planned Procurement Notice published on 30th April 2025, the Cabinet Office (the Contracting Authority) intends to undertake a procurement exercise to acquire Medals and Insignia.
The Central Chancery of the Orders of Knighthood (CCOK) is a branch of the Royal Household, which is responsible for delivering the State Honours system. CCOK is required to purchase and retain a stock of insignia and medals for presentation normally following the publication of the two main honours lists (King's Birthday and New Year).
The State Honours system sees the formal recognition of individuals who have performed notable and worthy things, with Medals and Insignia providing a visible token of thanks and gratitude from a grateful Nation. CCOK places an annual medals and insignia order (typically September/October), for delivery not before 1 April the following year. This provides the stock required for one year, but may be topped up on a small ad hoc basis.
Requirements
The requirements can be summarised as:
-Provision of high-quality medals and insignia, including ribbons, boxes.
-Management of appropriate quality control procedures, including defect and repair procedures.
-Management and resolution of all buyer queries.
-Management of the supply chain.
-Provision of Management Information and reporting on spend and buyer activity.
It is expected that some 90 types of medals or insignia will be required.  Further information on key items can be found in the Planned Procurement Notice, which includes technical specifications for all medals and insignia required.
The intended procurement exercise will provide requirements from April 2026 (once orders are placed around September/October 2025).  Based on past experience and future estimates we expect the total value across all suppliers to be approximately £3,800,000 excluding VAT throughout the duration of the framework.
Our Ask
We are currently planning and designing the procurement strategy and processes and it would be very useful to understand potential suppliers' views on these.  We therefore wish to undertake a Preliminary Market Engagement exercise in accordance with Section 16 of the Procurement Act 2023.
A questionnaire was attached in the Planned Procurement Notice, published on 30th April 2025. We would be very grateful if you could answer the questions as openly as possible, providing enough information to allow us to understand why you have responded as you have.
Please could you return the completed questionnaire to commercial@cabinetoffice.gov.uk by 12.00 noon on Wednesday 14th May 2025.
Principles
Please note that the following principles will apply to this market engagement activity:
-Completion and submission of a questionnaire is entirely voluntary. If you choose not to complete and submit a questionnaire (or not to respond to certain questions) this will not preclude you from submitting a bid later in the process.
-Whether you choose  to complete and submit a questionnaire or not, will not (negatively or positively) affect the evaluation of any bid you may later choose to submit.  Your responses to the questionnaire will not be taken into account when bids are evaluated.
-Similarly your specific responses to questions will not (negatively or positively) affect the evaluation of any bid you may later choose to submit.
-The Contracting Authority does not guarantee that it will implement any suggestions, in part or in full, raised by a respondent to the questionnaire.  The decision on how to proceed with the procurement process is at the discretion of the Contract Authority alone.
-The Contracting Authority may wish to implement suggestions raised and by submitting their responses respondents agree that the Contracting Authority is free to do so.
-While it is not the intention to do so, the Contracting Authority reserves the right to contact a respondent or respondents on specific points of interest.
Please note:  we are unable to respond to  questions during this preliminary  market engagement exercise as it may give suppliers an unfair advantage.  Clarification periods will be incorporated into the procurement process at a later stage where suppliers may raise questions. Clarification responses will be published to all bidders in the procurement process subject to the Freedom of Information Act 2000.
END


description: Membership organisation services

title: Copyright Administration License.

description: The provision of a Copyright Public Administration License for the NDA group. The license will be for a period of 12-months which will allow NDA to utilise published material within its businesses.

Nuclear Decommissioning Authority

locality: Cumbria

postalCode: CA24 3HU

streetAddress: Herdus House Westlakes Science and Technology Park Moor Row

description: Public authority - central government

The Copyright Licensing Agency Ltd

postalCode: SE1 2HB

streetAddress: 6 Hays Lane

title: Copyright License

description: Contract details notice on Find a Tender


description: IT services: consulting, software development, Internet and support

description:
Climsoft/R-InstatSoftwareDevelopment and SupportFY 25-26
The Climsoft package is described on the public website www.climsoft.org and R-INSTAT software at R-Instat
Met Office VCP support to these ongoing projects/developments aims to improve the quality and quantity of observation data available from developing countries (which also fits with the objectives of PWS), as well as ability to analyse data effectively, and to support provision of climate services nationally, regionally and globally.  Via WMO research, climate data management is one of the largest gaps across developing country NMHSs, and an area in which significant impact has, and can, be made through UK support.

Met Office

description: Public authority - central government

IDEMS INTERNATIONALCOMMUNITYINTEREST

locality: READING,BERKSHIRE

postalCode: RG2 7AX

streetAddress: 15 WARWICKROAD


description: 2 x 12 months.

Quality

description: Technical Questions & Social Value

description: Human resources management consultancy services

description: Miscellaneous business-related services

description: Services furnished by business, professional and specialist organisations

description: Not published

description: Tender notice on Find a Tender

description: Provision of Confidential Staff Liaison and Freedom to Speak Up Services

Oxleas NHS Foundation Trust

description: Public authority - central government


status: planning

description: Combat gear

description: Gloves

title: The Supply of Close Combat Gloves - PMEN

description:
In April 2015, the MOD signed a thirteen year contract with Leidos Europe Ltd to provide the procurement and inventory management of commodity items (as well as the storage and distribution services), that were historically provided in-house by the Logistic Commodities and Services Operating Centre.
Leidos, working with the MOD, will transform the way these services are delivered to ensure requirements continue to be met whilst providing best value for money for the department. The organisation delivering these services is known as Team Leidos.
Team Leidos would like to make markets aware that we are intending to consider approaches that could fulfill our 'Supply of Close Combat Gloves' requirements.
It is the aim of this Preliminary Market Engagement Notice (PMEN) to encourage companies, suppliers, or manufacturers to make us aware and provide as much information as they are comfortable with, to help decide the future strategy for the range.
For reference, a Prior Information Notice (PIN) has been previously published for this requirement, notice number - 2024/S 000-04070.
Team Leidos wishes to generate interest, information and views with other companies to understand the current market innovation and gain useful intelligence that can help our requirement.
The value of this framework is estimated to be between £6,700,000.00 - £9,600,000.
To request the PMEN documents please contact:
Name and Email address:
Brad Finnerty
brad.finnerty100@teamleidos.mod.uk
In the email request the documents related the 'Supply of Close Combat Gloves'. The documents will then be sent for completion and should be returned to the same email addresses before the deadline. Responses are required as soon as possible to inform next steps, but the PMEN will remain open until 01/06/2025.

LEIDOS SUPPLY, LIMITED

locality: Bristol

postalCode: BS16 7FH

streetAddress: 8 Monarch Court The Brooms

description: Public authority - central government

scheme: GB-COH

TVS SUPPLY CHAIN SOLUTIONS LIMITED

locality: Chorley

postalCode: PR6 7AJ

streetAddress: Logistics House, Buckshaw Avenue

roleDetails: Conduct various parts of the evaluation

description:
To request the PMEN documents please contact:
Name and Email address:
Brad Finnerty – Brad.finnerty@teamleidos.mod.uk
Chloe Smith - Chloe.smith@uk.leidos.com
Request the documents related to the 'Supply of Close Combat Gloves'.
The documents will then be sent for completion and should be returned to the same email addresses before the deadline. Responses are required as soon as possible to inform next steps, but the PMEN will remain open until 01/06/2025.


title: Liverpool Place Local Pharmacy First Service

RB Healthcare Ltd

id: GB-NHS-FAP24, FWK18, FA428, FC765, FAX36

Gorgemead Ltd

id: GB-NHS-FL317, FEN74, FG058, FJH18, FKE41, FAF48, FXK83

Sedem Pharmacy Ltd

id: GB-NHS-FLT32, FYM17, FNR77, FWX94, FJD74, FC339

Rowland & Co (Retail) Ltd

id: GB-NHS-FGL64, FHV61, FTJ26, FHD28, FLA68, FWV49

description: NHS Cheshire and Merseyside ICB has awarded a one year contract via Direct Award A to selected Liverpool pharmacies across Cheshire and Merseyside. The contract commenced on 1st April 2025 and will expire on 31st March 2026 with an indicative annual contract value of £5,426. The contract is an activity based contract.

description: Various pharmacy sites across Liverpool

description:
Community Pharmacists will provide a Minor Ailments Service in line with the requirements of the Local Pharmacy First service specification and the locally agreed Patient Group Directions (PGDs), to patients in Liverpool.
By implementing Patient Group Directions, community pharmacists in Liverpool will be able to treat a wider scope of conditions, thus reducing burden on General Practice and out of hours services. Conditions covered under the PGDs for this service are Bacterial Sore Throat, Conjunctivitis & UTI.
The Provider will receive £15 per Pharmacy First consultation plus drug reimbursement if supplied. Payment will be determined by level of activity with no cap, therefore costs provided are indicative only based on the average activity across all participating pharmacies in the previous financial year and are subject to change depending on activity.

description: Health services

description: The procurement falls outside the scope of application of the directive

description: Body governed by public law

description: Health

Care Pharmacy Ltd

streetAddress: 3rd Floor, 5 temple Square, Temple Street

Rowland & Co (Retail) Ltd

streetAddress: Whitehouse Industrial Estate, Rivington Road

Imaan Ltd

streetAddress: Unit 2 Micklehead Business Village, St Michael's Road

Asda Stores Ltd

streetAddress: Asda House, South Bank, Great Wilson Street

Tesco Stores Ltd

streetAddress: Pharmacy ,Check out, Shire Park, Kestrel Way, Welwyn Garden City

description:
This is a Provider Selection Regime (PSR) confirmation of contract award notice. This contract has been awarded under the Health Care Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award.
On the 19th of November 2024 the Finance, Investment, Resources Committee approved this decision.
One committee member has a standing declaration of interest. The decision to award was made in line with the Conflict of Interest policy.


description: Membership organisation services

title: Copyright Administration License.

Nuclear Decommissioning Authority

description: Public authority - central government

title: Copyright License


description: Repair and maintenance services of building installations

description: Transparency notice on Find a Tender

documentType: awardNotice

description: Contract award notice on Find a Tender

type: futureSignatureDate

title: UKRI-4857 Maintenance service for the Super Computer Centre

coveredBy: GPA CPTPP

description: Not published

description:
This is to put a 1-year contract in place for the supply of the complete facilities management package for all the core services at the data centre facility in Daresbury Laboratory.
To view this notice, please click here:
https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=951525195

procurementMethodDetails: Direct award

procurementMethodRationale: Transferring the existing warranties and guarantees would result in significant financial costs and delays for UKRI, due to supplier markups and risk premiums; as the primary subcontractor to Russells, Sudlows has the knowledge, resources, and capability to manage and maintain the building without impacting any warranties.

UK Research & Innovation

postalCode: SN2 1FL

streetAddress: Polaris House, North Star Avenue

description: Public authority - sub-central government

Sudlows

locality: Manchester

postalCode: M40 8HH

streetAddress: Ducie Works, 107 Hulme Hall Lane


description: Boomi Licence Subscription for East Sussex County Council. This project is for the procurement of Boomi, a market leading Integration Platform as a Service (IPaaS) solution.

description: License management software package

procurementMethodRationale: The best value route to market was to direct award to Softcat PLC under the Procurement for Services Framework via lot Y23065 - Software Products and Associated Services.

East Sussex County Council

locality: TOWN

postalCode: POSTCODE

streetAddress: ADDRESS

description: Regional or local authority

description: General public services

legalName: East Sussex County Council

noIdentifierRationale: notOnAnyRegister

Softcat Plc

locality: Marlow,

postalCode: SL7 1LW

streetAddress: Solar House, Fieldhouse Lane

legalName: Softcat Plc

Royal Courts of Justice

legalName: Royal Courts of Justice


name: Birmingham Community Healthcare Trust Headquarters

description: Dental hand instrument

title: Dental Hand Pieces

description: Dental Hand Pieces provided by Wrights Cottrell for Birmingham Dental Hospital

locality: Birmingham

postalCode: B7 4BN

streetAddress: 3 Priestley Wharf, Holt Street

description: Public authority - central government

postalCode: B15 2WB

streetAddress: Mindelsohn Way

roleDetails: University Hospitals Birmingham NHS Foundation Trust host the Birmingham and Solihull (BSOL) Procurement Collaborative, a shared procurement service acting on behalf of multiple Trusts within the Birmingham and Solihull Integrated Care System.

Wright Dental

postalCode: EC4N 8AF

streetAddress: Dac Beachcroft Llp The Walbrook Building, 25 Walbrook

title: Dental Hand Pieces


description:
The services to be provided under this contract are inpatient stroke rehabilitation services.

Norfolk Community Health and Care NHS Trust are an existing provider and as such, the Norfolk and Norwich University Hospitals NHS Foundation Trust are intending to award this contract following Direct Award Process C for a further 12 months.

The approximate lifetime value of this contract is £4,478,692.

title: NNUH_NCHC - Stroke 25/26

description: Sub-Contract to cover the inpatient stroke rehabilitation service that NCH&C provide to NNUH.

description: Rehabilitation hospital services

procurementMethodRationale: This is an Intention to award notice following PSR Direct Award Process C.

roles: buyer reviewBody

locality: Norwich

postalCode: NR4 7UY

streetAddress: Colney Lane

description: Regional or local authority

description: Health

locality: Norfolk

postalCode: NR2 3TU

streetAddress: Woodlands House, Norwich Community Hospital, Bowthorpe Road, Norwich

description:
This is a Provider Selection Regime (PSR) intention to award notice. The awarding of this contract is subject to the Health Care Services (Provider Selection Regime) Regulations 2023). For the avoidance of doubt, the provisions of the Public Contracts Regulations 2015 do not apply to this award. The publication of this notice marks the start of the standstill period. Representations by providers must be made to laura.marshall@nnuh.nhs.uk by midnight on 13th May 2025. This contract has not yet formally been awarded; this notice services as an intention to award under the PSR.

There were no declared conflicts or potential conflicts of interest of individuals making the decision to award this contract.

The decision to award this contract is due to its alignment with 1, 2, and 3 of the essential criteria: Quality and Innovation, reflecting the high standards and continuous improvement demonstrated consistently by our current supplier over recent years; Integration, collaboration, and service sustainability, demonstrated by the seamless integration, stakeholder collaboration, and uninterrupted service provision; and Value, which is maintained through a careful balance between cost-effectiveness and the proven quality of service nurtured through our strategic partnership with this supplier. This contract award promotes these criteria, emphasizing excellence, sustainability, and efficiency in its implementation.

As such, it was agreed the existing provider is satisfying the original contract and will likely satisfy the proposed contract to a sufficient standard.


measure: smeBids

measure: foreignBidsFromEU

measure: foreignBidsFromNonEU

measure: electronicBids

rel: canonical

description: This procurement exercise  was conducted using the negotiated procedure in accordance with Regulation 33 (1)(b) (iii) of the Public Contract (Scotland) Regulations 2015 which states that “a contracting authority may award a public contract following negotiated procedure without prior publication of a contract notice or prior information notice in any of the following cases— (iii)the protection of exclusive rights, including intellectual property rights but only, in the case of paragraphs (ii) and (iii), where no reasonable alternative or substitute exists and the absence of competition is not the result of an artificial narrowing down of the parameters of the procurement."

description: Industry specific software package

description: Software support services

title: The Provision of a GIS System

description: The Council relies upon the GIS software to deliver geospatial services to citizens and external partners including mapping applications on our public website, vehicle routing functionality and gritter tracking, while third parties use the mapping software for information and progress reporting on projects such as gully cleaning operations and the installation, commissioning and deinstallation of Christmas lights. ArcGIS also provides the survey platform used in public consultation and the Council’s Open Data Portal.

reviewDetails: An economic operator that suffers or risks suffering, loss or damage attributable to breach of duty under the Public Contracts (Scotland) Regulations 2015 (SSI 2015/446, as amended) may bring proceedings in the Sheriff Court or the Court of Session in accordance with Regulation 88 of the 2015 Regulations.

description: Geographic information systems (GIS or equivalent)

procurementMethodRationale: The Council seeks to negotiate directly with ESRI due to the following:

description: The works, supplies or services can be provided only by a particular economic operator due to protection of exclusive rights, including intellectual property rights

Renfrewshire Council

locality: Paisley

postalCode: PA1 1JB

streetAddress: Renfrewshire House, Cotton Street

description: Regional or local authority

description: General public services

legalName: Renfrewshire Council

ESRI (UK)

locality: Aylesbury

postalCode: HP21 7QG

streetAddress: Millennium House, 65 Walton Street

legalName: ESRI (UK)

Court of Session

roles: reviewBody reviewContactPoint

locality: Edinburgh

postalCode: EH1 1RQ

streetAddress: Parliament Square

legalName: Court of Session

description: (SC Ref:797490)


description:
The contract will be awarded for an initial term of five years thereafter the council will have the option to extend the term by a period(s) of up to a maximum of five years.
Any period(s) of extension will be at the council's sole discretion. The maximum allowable term is 10 years.

Schedule of Rates Amendments

type: cost

Mobilisation

description:
The total quality score is assessed out of 30%. Currently the sub weighting for this question is 15%. Therefore, the percentage weighting below is 15% of the total 30% - 4.5%.
However, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.

Resourcing

description:
The total quality score is assessed out of 30%. Currently the sub weighting for this question is 20%. Therefore, the percentage weighting below is 20% of the total 30% - 6%.
However, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.

Delivery and Quality

description:
The total quality score is assessed out of 30%. Currently the sub weighting for this question is 25%. Therefore, the percentage weighting below is 25% of the total 30% - 7.5%.
However, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.

Resident Presentation

description:
The total quality score is assessed out of 30%. Currently the sub weighting for this question is 5%. Therefore, the percentage weighting below is 5% of the total 30% - 1.5%.
However, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.

Social Value

description:
The total quality score is assessed out of 30%. Currently the sub weighting for this question is 10%. Therefore, the percentage weighting below is 10% of the total 30% - 3%.
However, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.
The percentage weighting here has been listed 0.02 lower below, as criterions 15 & 16 are currently being considered on a pass/fail basis but the notice requires a score of at least 0.01 on each corresponding section.

Value for Money

description:
This question is currently being considered on a pass/fail basis.
However, the range of the quality scores is subject to change as outlined in the competitive flexible procedure design under the procedure section of this notice.
Whilst a weighting of 0.01 has been listed, the score will be 0 if the Council assess this on a pass/fail basis.

Contract Schedule

type: economic

description: As described in the procurement specific questionnaire and the conditions of participation.

type: technical

description:
Shortlisting
The Council envisages the shortlisting process will have four to six suppliers. The highest scoring four suppliers following assessment of Conditions of Participation by the Council, who meet all the pass/fail criteria, will progress to the second stage.  A 5th and 6th contractor will only be taken forward if their score is within 10% of the 4th placed contractor.
The conditions of participation is awarded out of a total of 400 points, which is equal to 100 per cent.  Therefore, if contractor four scores 240 points they will achieve a 60 per cent score. If contractors five and six score 50% or more, they will also be taken forward to the second stage of the contract.  If contractor seven scores 50% or more, they will not proceed on the basis that their score is lower than contractor six.
If there is a tie for position five between two contractors, then the 6th placed contractor will be omitted.  In the event there is a three-way or more tie for 5th position then only the top four contractors will proceed.  This is the same subsequent arrangement for any ties at 6th position.
The Council reserve the right to proceed to the second stage of the tender process in the event there are less than four suppliers who meet the conditions of participation criteria.
Full details can be found in the Competitive Flexible Procedure Description in the  Procedure section of this notice.

description: Ancillary works for water pipelines

description: Heating works

description: Scaffolding work

description: Concrete work

description: Concrete repair work

description: Masonry and bricklaying work

description: Electrical wiring and fitting work

description: Central-heating installation work

description: Boiler installation work

description: Ventilation and air-conditioning installation work

description: Ventilation installation work

description: Outdoor ventilation installation work

description: Installation work of cooling equipment

description: Water plumbing work

description: Drain-laying work

description: Gas-fitting installation work

description: Mechanical installations

description: Repair and maintenance services of pumps, valves, taps and metal containers

description: Repair and maintenance services of boilers

description: Gas appliance maintenance services

description: Repair and maintenance services of electrical and mechanical building installations

description: Repair and maintenance services of central heating

description: Repair and maintenance services of cooler groups

description: Architectural and building-surveying services

description: Engineering design services for mechanical and electrical installations for buildings

title: Portsmouth City Council - Term Service Contract for the Servicing, Maintenance and Compliance of Gas for Council Managed Assets - 2025

description:
Soft Market Testing Reports following the Prior Information Notices published on -
•	Outsourcing Options Appraisal - Wednesday 11th October 2024
•	Lotting and Contracting Options Appraisal - Friday 23rd February 2025

description: Supporting information for SMT 2 - including the background information regarding the proposed lotting structure, example questionnaire and attached appendices.

accessDetails:
The Council will publish the associated tender documents via Intend, the Councils e-tendering platform.
https://www.portsmouth.gov.uk/ext/business/business.aspx

description: Not published

description: Tender notice on Find a Tender

features:
Portsmouth City Council, (the Council) has decided to utilise a two-stage Competitive Flexible Procedure with the following stages:
•	Stage 1 - a discrete Conditions of Participation stage (including checking Exclusion Grounds), which will limit the number of suppliers to a maximum of 6, to be invited to submit a tender.
•	Stage 2 - a Tendering Round (with the option for interviews/site visits for verification purposes with up to the top 3 suppliers).
The above procedure is intended to replicate the Restricted Procedure from the previous legislation; specifically, Regulation 28 of the Public Contracts Regulations 2015, with some minor flexibility to "tweak"/ request non-material changes to the contract before award.
Stage 1 - Conditions of Participation Stage
This stage focuses on shortlisting suppliers that meet the necessary technical, financial, and operational capabilities required by the contract. It aims to reduce the number of bidders through consideration of current experience, capacity, systems, accreditations, financial standing, legal standing, etc.
Qualification will be determined through a series of pass/fail questions and a series of scored questions based on past performance using case studies. Suppliers will be required to complete the following documents -
•	Procurement Specific Questionnaire (PSQ) - Preliminary Questions
•	PSQ - Technical Questions & Contract Case Studies
•	Annex B - Common Assessment Standards (for information only to support where required accreditations and qualifications are not held)
The PSQ Preliminary Questions focus on the following sections that will be assessed on a pass/fail basis -
1.	Supplier information
2.	Grounds for exclusion
3.	Supplier eligibility
4.	Financial capacity
5.	Insurance
6.	General compliance
7.	Accreditations and qualifications
8.	Payments in contracts
9.	Carbon reduction plan
10.	Modern slavery
Any supplier who does not meet the minimum requirements in the preliminary questions, will be excluded as not meeting the conditions of participation, and their submission will not be assessed any further.
Once a supplier has passed the initial Preliminary Questions, the Council will then undertake a review of a suppliers Technical Questions and Contract Case Studies.
The Technical Questions are split into four sections, each consisting of a maximum of 25% for each section, therefore achieving 100% in total -
•	Technical Question - 25% (sub weightings below) - requires the supplier to provide an average for all their contracts in the last 3 years to demonstrate -
o	Gas Safety Compliance - 20%
o	Emergency Works Completed in Time - 10%
o	Customer Satisfaction Scores - 20%
o	Quality & Safe Service - Continuous Improvement - 10%
o	Access Arrangements/ meeting statutory obligations -20%
o	Management Information - 10%
o	Partnership working - 10%
•	Contract Case Study 1 - 25% (sub weightings below, these are the same for each contract case study)
o	Contract Value Per Year of Contract 10%
o	Contract Date - current status - 15%
o	Contract Date - duration - 5%
o	Geographical Coverage of Contract - 5%
o	Number of replacement domestic boilers installed - 5%
o	Number of residential properties, and property types -15%
o	Appointment Options - 20%
o	Delivery Model - 20%
o	Social Value - 5%
•	Contract Case Study 2 - 25%
•	Contract Case Study 3 - 25%
Each of these sections have a maximum score out of 100. However, some elements have additional pass/fail requirements and are identified in the PSQ.
If a contractor obtains all 100 points for a section, they will be awarded an equivalent 25% overall for that section. For example:
•	Technical Question - 100 points available, 100 points achieved - 25% awarded
•	Contract Case Study 1 - 100 points available, 50 points achieved - 12.5% awarded
•	Contract Case Study 2 - 100 points available, 50 points achieved - 12.5% awarded
•	Contract Case Study 3 - 100 points available, 75 points achieved - 18.75% awarded
Total score in this scenario 68.75%
Shortlisting
The Council envisages the shortlisting process will have four to six suppliers. The highest scoring four suppliers following assessment of Conditions of Participation by the Council, who meet all the pass criteria, will progress to the second stage.
Suppliers ranked 5th and 6th will only be taken forward if their score is within 10% of the 4th placed supplier.
The condition of participation questionnaire is awarded out of a total of 400 points, which is equal to 100 per cent.  For example, if supplier four scores 240 points they will achieve a score of 60%. If suppliers five and six score 50% or more, they will also be taken forward to the second stage of the contract.  If supplier seven scores 50% or more, they will not proceed on the basis that their score is lower than supplier six.
If there is a tie for position five between two suppliers, then the 6th placed supplier will be omitted.  In the event there is a three-way or more tie for 5th position then only the top four suppliers will proceed.  This is the same subsequent arrangement for any ties at 6th position.
The Council reserve the right to proceed to the second stage of the tender process in the event there are less than four suppliers who meet the conditions of participation criteria.
Any interested suppliers will need to register on the governments Central Digital Platform for the Council to review any potential grounds for exclusion and conduct a debarment check.
The Council will be required to undertake checks on any named subcontractor a supplier incorporates into their bid. If the subcontractor was to meet the exclusion grounds and/or be listed on the debarment list, then the Council will need to investigate this as part of any award decision. The Council may require a supplier to change the nominated sub-contractor if they do not meet the exclusion grounds and/or listed on the debarment list.
Stage 2 - Invitation to Tender (ITT)
The second stage, shortlisted suppliers are invited to submit detailed proposals, including price in line with the stated, delivery methodology.
The cost/quality split is being tested on a 70/30 and is likely to be used for 2nd stage tender evaluation. However, the Council reserves its right to refine award criteria during the procurement procedure and to adopt a Cost/Quality split of 60/40.
The proposed cost breakdown is derived from the 70% allocation and has been assigned as follows:
•	Schedule of Rates amendments - 6%
•	Hourly rates - 3%
•	Mobilisation - 5%
•	Call Handling - 10%
•	3* Servicing - 14%
•	3* Maintenance - 14%
•	Boiler Replacement - 18%
The pricing section will be assessed on a normalised basis for each of the criteria outlined above. This ensures that the lowest price receives the highest score, and all other prices are scored relative to it.
Normalised Scoring Example 3*Servicing (Max Score = 14)
•	Lowest bid: £90,000
•	Other bids: £100,000 and £120,000
•	Maximum score for cost: 14 points
Scores:
•	£90,000 → (90,000 / 90,000) × 14 = 14.00 points
•	£100,000 → (90,000 / 100,000) × 14 = 12.60 points
•	£120,000 → (90,000 / 120,000) × 14 = 10.50 points
The quality breakdown will be out of a total of 30% but has the following proposed sub-weightings assigned, totalling 100%:
1.	Mobilisation - 15%
2.	Data Management - 10%
3.	Resourcing - 20%
4.	Delivery and Quality - 25%
5.	Resident Engagement - 10%
6.	Resident Presentation - 5%
7.	Future Proofing - 5%
8.	Social Value 10%
9.	VFM - Pass/Fail
10.	Contract Schedule - Pass/Fail
However, the Council will be reviewing the main criteria and sub-criteria themes, which could result in the Quality assessment Question (QAQ's) weightings changing within the following ranges -
1.	Mobilisation - 10% to 20%
2.	Data Management - 5% to 15%
3.	Resourcing - 15% to 25%
4.	Delivery & Quality - 20% to 30%
5.	Residents/ standards - 5% to 10%
6.	Residents - presentation - 5%
7.	Future Proofing - 5% to 10%
8.	Social Value - 5% to 10%
9.	VFM - Pass/Fail to 10%
10.	Contract Schedule - Pass/ Fail to 10%
The evaluation criteria will be fully defined upon the publication of the 2nd stage tender and there are likely to be individual scoring criteria for each of the sub-criteria. The quality scores will have sub-weightings and will not be assessed on a normalised basis.
The Council may also consider the use of interviews and site visits for up to the top 3 scoring suppliers following initial assessment of their quality submissions. Interviews and site visits will be held in the interests of verifying tender submissions and for the purposes of due diligence basis.
The procurement process will also consider the viewpoint of residents at every stage including for development of requirements and assessment of resident engagement proposals. Contractors will need to take part in presentations to be scored by residents as part of the evaluation process to ensure compliance with Building Safety and Social Housing Regulator requirements to take tenants' views into account in decision-making.
The Council are intending to follow the subsequent Procurement Programme -
FTS Tender Notice & Tender issued and procurement documents published on Intend - CFP Stage 1 - 29/05/2025
Deadline for requests for clarification - 18/06/2025 by 16:00
CFP Stage 1 submission deadline - 27/06/2025 by 12:00
Notification of shortlisting decision - 21/07/2025
Final procurement documents published on Intend - CFP Stage 2 - 28/07/2025
Deadline for requests for clarification - 08/09/2025 by 16:00
Tender return deadline - 26/09/2025 by 12:00
Contract Award Notice Published - 10/11/2025
Standstill and section 20 notification start - 11/11/2025
Standstill finish - 28/11/2025
Section 20 Notice Finish - 09/12/2025
Contract award - 10/12/2025
Contract commencement - 01/04/2026

description:
Overview of Procurement Objectives
Portsmouth City Council (the Council) is seeking to appoint a contractor to deliver Gas Servicing and Repair services across its housing stock, with an estimated annual value of between £4M and £5M. The contract will be let for an initial 5-year term, with the option to extend by up to a further 5 years in intervals to be agreed.
The scope of services will include statutory gas safety inspections, responsive repairs, and planned maintenance works, ensuring compliance with all relevant regulations and maintaining the safety and functionality of the Council's gas installations.
Based on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between £45M to £55M.
The impacts of Local Government Review cannot be fully understood at this stage. However, when considering the potential surrounding local authorities and their current property portfolios, the Council anticipate the annual value of the Gas Servicing and Repairs could increase in the region of £1M to £2M per year, in the event these services needed to be subsumed into this opportunity. Therefore, the total value of the opportunity over the 10 year period could be up to £65M.
For additional information in relation to options and consideration of known known risks and known unknown risks, with how this may impact the subsequent contract during the expected duration - see the later section within the notice below in relation to contract options.
Housing Stock Information
The Council has a housing stock of approximately 17,500 properties of which approximately 15,500 are socially rented and then there are approximately 2000 leasehold properties.  Within the stock there is a mix of housing types including houses and bungalows; however the majority of the dwellings are within purpose-built blocks of flats constructed in the 1950s and 1960s.
Traditionally the estate has been spread across the two geographical areas of Portsea Island (on-island, PO1 to PO5) and Paulsgrove and Havant (off-island, PO6 to PO9).
A recent acquisition of approximately 800 properties has however subsequently increased the 'off-island' area to sites in Gosport, Fareham and Winchester.
Current & Future Demand
Over the last 5 years there have been approximately 13,000 gas safety checks annually and 14000 annual gas and general boiler repairs, which is likely to remain consistent over the course of any new contract.
The Council is currently working on a number of development options, and it is anticipated that within the next 5-10 years there is potential for up to 1000 additional dwellings to be created that will require some level of maintenance and consequently will need to be absorbed into any new contract.
However, with the impending changes to gas installations post 2025 it is unlikely that there will be an increase in demand for annual gas servicing as a result of any development and as the stock decarbonises the current level of demand may reduce.
Changing Context and Objectives
Over the next 5-10 years the Council is expecting to experience a number of challenges with regards to the maintenance of its housing and general fund properties with any incumbent provider to work in partnership with the Council to ease pressures where they can.
There will be significant pressure to decarbonise the stock to align with local political objectives and comply with national Government energy legislation.
Significant changes in legislation such as the Building Safety Act and Fire Safety Act will require greater scrutiny from suppliers to ensure they are working in a compliant way and may require them to adopt new skills such as undertaking works as a result of Building Safety Cases for buildings of 6+ storeys.
There will be more focus on the accuracy and timely manner of up-load of compliance information and ensuring repairs, particularly around damp and mould are well managed and resolved and will be monitored by the Social Housing Regulator.
New Gas Servicing & Repairs Contract
A single term service provider will still have the responsibility in managing all gas servicing across the residential housing stock only. However, the Council will be looking to award on the basis of a M3NHF 3* contract, with an initial base term of 5 years and the option to extend the contract for a further 5 years, in increments to be agreed. The Council are estimating the contract value will be in the region of £4M to £5M per annum.
The core scope of works, which the successful supplier will be required to deliver are -
•	Landlord Gas Safety Check
•	Annual Gas Servicing
•	CO Detector Checks
•	Gas Boiler Installations
•	Gas Boiler and Heating Repairs
•	Voids Gas Safety Works
•	Out of hours cover
The supplier will be required to resource an out of hours service which is available 365 days a year.
Ancillary Scope of Works
The ancillary scope of works, which the successful supplier may be required to deliver,
namely:
•	Commercial and Communal Landlord annual gas safety check;
•	Commercial gas boiler and heating repairs; and
•	Commercial gas boiler installations including heating systems, controls and all pipework.
•	Commercial and Commercial gas boiler servicing
•	Servicing and maintenance to air source heat pumps
•	Supplementary repairs to other water systems, valves, pumps, etc
Partnership Working
In addition to working in close partnership with the council, the supplier will also be required to work in partnership with the council's other existing term service contractor partners.
Social Value
The Council are committed to continuously reviewing and improving the approach to social value delivery, and suppliers can find further information using the following link -
https://www.portsmouth.gov.uk/services/council-and-democracy/social-value/
Local Government Review
As part of the wider Local Government Review (LGR), the Council is required to actively engage in discussions with neighbouring authorities to explore potential opportunities for collaboration, shared service delivery, and governance alignment. While this engagement is ongoing, no formal decisions or agreements have been reached at this stage.
Under current LGR proposals, it is likely to require Portsmouth City Council to form a new Authority by merging with other neighbouring Authorities. For Portsmouth, this will result in a new Council being created to provide the same services to everyone in the city, whilst covering a larger area and have a different name. Effectively all the current council services in the area of the new council boundary would be merged to create a new Council.
At this stage, the Council can only confirm its current demand and scope of requirements; however, this may be subject to change should additional needs arise from other local authorities as part of wider structural reforms.
Any tender opportunities and contracts will be structured to allow adjustments in the scope of services and the value of contracts to the Council to respond to changes in demand and budgetary constraints, whilst ensuring that services remain efficient and continue to provide value for money. Additionally, provisions will be included to adapt to changes in geographical boundaries resulting from any reorganisation. This will ensure that services can be extended or retracted to align with new administrative areas.
The impacts of Local Government Review cannot be fully understood at this stage. However, when considering the potential surrounding local authorities and their current property portfolios, the Council anticipate the annual value of the Gas Servicing and Repairs could increase in the region of £1M to £2M per year, in the event these services needed to be subsumed into this opportunity. Therefore, taking account the potential value stated in the total value of the opportunity over the 10-year period could be up to £65M.
In the event of reorganisation, contracts will include clauses that allow for the assignment of the contract to successor authorities. Any assignment clause is likely to state any contract may be assigned to any new authority that succeeds the original contracting authority.
For further details in respect of LGR see the following link -
https://www.portsmouth.gov.uk/services/council-and-democracy/devolution-and-plans-for-local-government-reorganisation/
For additional information in relation to known risks, see the later section within the notice below in relation to other information.

riskDetails:
The Council has identified the following known risks that are likely to occur during the duration of the term of the contract -
Known Risks
The Council has identified the following known risks that are likely to occur during the duration of the term of the contract -
•	An increase in stock size due to the construction of new build sites or the purchase of additional existing dwellings
•	A decrease in stock size due to the sale or decommissioning of existing dwellings (to include any age of boiler)
•	A change in heating system, e.g. air source heat pumps.  (decarbonisation)
In all of the above cases, the change will result in a change to the number of properties and the annual value of the contract.
•	Increased complexity due to -
o	ageing stock requiring more frequent or complex repairs
o	increase in the number of boiler replacements needed
o	inclusion of other heating systems
In the above situation, any requirements deemed not to be part of the 3* servicing and maintenance cost will be paid using the SORs.
Other Risks
•	Local Government Reorganisation leads to other stock holding Authorities becoming amalgamated with the Council and consequently the contract acquires additional stock numbers, increasing the value of the opportunity. (Based on the SOR's)
•	Local Government Reorganisation leads to the Council becoming amalgamated with other Local Authorities and the contract or stock is novated to an alternative contract or supplier, decreasing the value of the opportunity. (using the novation clause)
•	KPIs reduce relevance or are found to be ineffective during the contract, potentially following changes in legislation and compliance monitoring, and need to be amended.
•	Workstreams are added to provide contingency for other suppliers particularly in relation to commercial boilers and air source heat pumps increasing the size and value of the contract. (using the SORs)
•	The ongoing costs in delivering the service increases due to larger than predicted inflationary pressures, labour shortages or skills gaps in gas engineering and supply chain disruptions (e.g., parts availability) Impacts of technological change in respect of unknown future standards or innovations - periodic review clause to allow to utilise new technology, mobilisation and purchase of new technology
•	Following the acquisition of additional stock, higher than expected costs to bring dwellings to required standards following unknown conditions/unexpected issues that the Council could not have reasonably been aware at the point of purchase.
•	Amendment or introduction of new gas legislation, changes in building safety legislation, evolving decarbonisation targets & net-zero obligations and potential changes in tenant rights and/or service expectations could increase/decrease the cost in delivering the service.
•	An endemic or pandemic event such as Covid 19 requires the contractor to achieve contractual outcomes by adapting existing practices.
(Unless already indicated above, further detail on how such modification will be managed will be provided at the second tender stage)
The Council has identified the risks above associated with the delivery of this contract. In accordance with Schedule 8 of the Procurement Act 2023, the Council reserves the right to modify the contract, without initiating a new procurement procedure, should any of these known risks materialise during the contract term.
Any such modification will be limited to addressing the consequences of the known risk and will not alter the overall nature of the contract. Where applicable, a Contract Change Notice will be published in accordance with the requirements of the Act.

Portsmouth City Council

locality: Portsmouth

postalCode: PO1 2AL

streetAddress: Civic Offices, Guildhall Square

description: Planned procurement notice on Find a Tender

noEngagementNoticeRationale:
The Council undertook two Soft Market Testing (SMT) exercises as part of a strategic review of delivery options for the provision of Repairs & Maintenance (R&M) across residential and commercial properties, Gas Servicing & Repairs (GSR) for residential properties and Fire Safety Compliance Services (FSCS) across its managed building assets.
Two separate Prior Information Notices were issued, being - 2025/S 000-017829
•	SMT 1 - Housing, Neighbourhood and Building Services - Repairs & Maintenance and Gas Servicing & Repair Delivery Options Appraisal, Portsmouth- Wednesday 9th October 2024 - Reference - 2024/S 000-032496
•	SMT 2 - Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025 - Friday 23rd February 2025- Reference 2025/S 000-006741
For further details of the SMT outcomes, see the Planned Procurement Notice- 2025-000023


description: To be confirmed within the tender notice.

title: Portsmouth City Council - Term Service Contract for the Repairs & Maintenance Residential and Commercial properties for Council Managed Assets

description:
SMT Survey Responses in relation to the following Prior Information Notices -
•	SMT 1 - Housing, Neighbourhood and Building Services - Repairs & Maintenance and Gas Servicing & Repair Delivery Options Appraisal, Portsmouth- Wednesday 9th October 2024 - Reference - 2024/S 000-032496
•	SMT 2 - Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025 - Friday 23rd February 2025- Reference 2025/S 000-006741

features:
Market Testing
Portsmouth City Council (the 'Council') undertook two Soft Market Testing (SMT) exercises as part of a strategic review of delivery options for the provision of Repairs & Maintenance (R&M) across residential and commercial properties, Gas Servicing & Repairs (GSR) for residential properties and Fire Safety Compliance Services (FSCS) across its managed building assets.
Two separate Prior Information Notices were issued, being -
•	SMT 1 - Housing, Neighbourhood and Building Services - Repairs & Maintenance and Gas Servicing & Repair Delivery Options Appraisal, Portsmouth- Wednesday 9th October 2024 - Reference - 2024/S 000-032496
•	SMT 2 - Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025 - Friday 23rd February 2025- Reference 2025/S 000-006741
The Council's main aim in undertaking SMT 1 was to understand the market's interest, capacity, capability, and ideas for delivering these services and inform an options appraisal which considered in-sourced, out-sourced and other alternative delivery options appraisal.
The subsequent options appraisal report submitted on 19th February 2025 to the Cabinet Member for Housing & Tackling Homelessness recommended continuation of outsourcing delivery and requested the following -
•	Delegated authority to the Director of Housing, Neighbourhood and Building Services (HNB) to determine
o	the lotting strategy
o	contractual arrangements
o	individual contract durations be for a minimum of five years, with the option to extend for up to 5 years subject to contractor performance
o	commencement of a procurement exercise to re-tender the R&M and GSR contracts
o	ability to proceed with the contract award and enter into contract with the preferred bidders
•	Review the R&M contract Scope of Service with Cabinet member for approval
•	Duty to consult and engage Portsmouth Homes (council housing service) tenants, leaseholders and shared owners
•	Update the Cabinet member, housing opposition portfolio members and the Residents Consortium, at the key procurement milestones.
All recommendations and requested delegations were approved. For full details of the Council's formal report and associated appendices can be found using the following link -
https://democracy.portsmouth.gov.uk/ieIssueDetails.aspx?IId=31340&PlanId=0&Opt=3#AI25498
A subsequent round of SMT was undertaken (SMT2) primarily to inform and refine the proposed lotting strategy, scope and contracting models. The following lotting structure, which included for combined bid options, were investigated with the market -
•	Lot 1 - R&M On-Island (Lot1A) and R&M Off-Island (Lot 1B) (this is one lot with two separate contract awards to different suppliers) - estimated annual value from £14M to £18M per supplier, total value both suppliers of around £36M
•	Lot 2 - R&M Corporate Assets - estimated annual value from £400k to £600k
•	Lot 3 - GSR - estimated annual value from £4M to £5M
•	Lot 4 - FSCS - estimated annual value from £500k to £1M
Following analysis of supplier feedback and a review of the risks and benefits, the Council now intends to proceed with separate staggered procurement processes on individual programmes for the following service areas:
•	Gas Servicing & Repairs
•	Fire Safety Compliance Services
•	Repairs & Maintenance*
*The proposed Corporate Assets R&M is likely to be combined into the R&M opportunity.
By tendering these services separately, the Council aims to:
•	Maximise market engagement, particularly among SMEs and specialist contractors
•	Allow suppliers to bid for the areas most aligned with their expertise and capacity
•	Support higher service quality and compliance through focused delivery
•	Maximise financial benefits through direct contracting with specialist suppliers for high volume/value requirements
•	Align with the Council's strategic priorities around value for money, local economic support, and effective service delivery
Feedback from suppliers indicates increased interest in tendering for these contracts separately rather than on a combined basis. There appears to be a larger market of suppliers who are capable of tendering for these contracts on an individual basis, compared to relatively few suppliers who are interested in delivering against multiple contracts who have direct delivery capacity and required level of experience.
Following completion of the SMT processes, the Council has produced summary reports that can be found as appendix 1 & 2, which can be found under the documents section of this notice.
The Council now intends to undertake procurement process for the three main service areas inline with the following summary programmes -
•	Gas Servicing & Repairs
o	Issue Tender Notice - May/June 2025
o	Contract Award - November 2025
o	Contract Start - April 2026
•	Fire Safety Compliance Services
o	Issue Tender Notice -August/September 2025
o	Contract Award - January 2026
o	Contract Start - June 2026
•	Repairs & Maintenance
o	Tender - May/June 2026
o	Contract Award - November 2026
o	Contract Start - April 2027
For further details of the outline programmes see the relevant Planned Procurement Notices-
GSR - PPN - 2025-000023
FSCS - PPN - 2025-000026
R&M - PPN - 2025-000027
The Council will publish the GSR and R&M contacts using a Competitive Flexible Procedure (CFP), which will encompass the utilisation of conditions of participation stage to create a shortlist of suppliers. The FSCS contract is also likely to be procured under a CFP, though the Council will review the option of using the Open Procedure before publishing the tender notice.
R&M - CFP Design
The Council will run this procurement using the Competitive Flexible Procedures, which will be akin to the Restrictive Procedure under the Public Contracts Regulations (2015), with two separate stages -
Stage 1 - Initial Selection
This stage focuses on shortlisting suppliers that meet the necessary technical, financial, and operational capabilities required for the contract. It aims to reduce the number of bidders to a manageable level through consideration of current experience, capacity, systems, accreditations, financial standing, legal standing, etc.
The Council envisages the shortlisting process will have 4 to 6 suppliers.
Stage 2 - Invitation to Tender (ITT)
The second stage, shortlisted suppliers are invited to submit detailed proposals, including price, delivery methodology, and any specific solutions they propose.
The council may also consider the use of interviews and site visits, on a verification and due diligence basis. The procurement process will also consider the viewpoint of residents at every stage including for development of requirements and assessment of resident engagement proposals.
The Council are intending to follow the subsequent Procurement Programme -
FTS & Tender Notice issued - Monday 25th May 2026
Tender issued and procurement documents published on Intend - CFP Stage 1 - Monday 25th May 2026
Deadline for requests for clarification - Wednesday 17th June 2026 by 16:00
CFP Stage 1 submission deadline - Friday 26th June 2026 by 12:00
Notification of shortlisting decision - Monday 20th July 2026
Final procurement documents published on Intend - CFP Stage 2 - Monday 27th July 2026
Deadline for requests for clarification - Monday 7th September 2026 by 16:00
Tender return deadline - Friday 25th September 2026 by 12:00
Contract Award Notice Published - Monday 9th November 2026
Standstill and section 20 notification start	- Tuesday 10th November 2026
Standstill finish - Friday 27th November 2026
Section 20 Notice Finish - Tuesday 8th December 2026
Contract award - Wednesday 11th December 2026
Contract commencement - Thursday 1st April 2027

description:
Portsmouth City Council (the Council) is seeking to procure repairs and maintenance services for its housing stock through two individual contracts, with a combined total value in the region of £36M per annum.
To meet the distinct geographical and logistical needs of service delivery, the procurement will result in two separate contract awards, one for properties located on "on-island" and one for those located ''off-island''. The successful contractors will be expected to deliver a responsive, high-quality service that ensures safe, well-maintained homes for residents while demonstrating value for money and alignment with the Council's strategic objectives.
Each individual contract has an estimated annual value between £14M to £18M based on current historic spend. The contracts will be let for an initial base term of five years, with the option to extend for up to a further five years in intervals to be agreed.
Based on anticipated inflationary uplifts and potential growth in housing stock, the total individual contract spends over the potential 10-year term (5-year base with options to extend) is expected to range between £168M and £225M. Therefore, based on current market conditions, the total combine spend over the 10-year lifetime of both contracts could be in the region of £336M to £450M. The impacts of Local Government Review have not been considered in this current value and the likely increases in the total value of the opportunity, brought about through the reform, will be addressed when the formal tender notice is issued.
The Council now intends to undertake a procurement process inline with the following summary programme -
•	Repairs & Maintenance
o	Tender - May/June 2026
o	Contract Award - November 2026
o	Contract Start - April 2027
Full details can be found in the PPN -
Notice identifier: 2025/S 000-017831
Procurement identifier (OCID): ocds-h6vhtk-0509c2

description: Public authority - sub-central government

description: Pipeline notice on Find a Tender