description: Construction work

description: Repair and maintenance services

title: INVITATION TO TENDER (ITT) FOR PLANNED WORKS AND RESPONSIVE REPAIRS  TENDER REFERENCE: WFHAPWRR001

description: Expectation is for after the initial 3 year term, that the extensions will be annual i.e. 3 year initial term + 1 year + 1 year. Extension will be at the discretion of the contracting authority and agreement with the supplier

description: Contract award notice on Find a Tender

Technical Quality

description:
The Compliance Check will check that each Tender Response:
complies, includes a completed and signed Form of Tender and Certificate of non-collusion. Provided answers to all the questions in the Response Schedules; and Is made in the format, medium and quantity required.
Where a Tender is non-compliant or there is an obvious error in one or more areas, WFHA will determine whether to issue a clarification question in relation to the area(s) of non-compliance/error or to reject the Tender at this stage. WFHA reserves the right, at its sole discretion, not to carry out any further evaluation of that Bidder's submissions where it concludes the Tender is non-compliant.
Following the preliminary compliance review, WFHA will proceed to evaluate the Quality/Technical questions in, Schedule 3
Quality Evaluation 60%
In response to the questions set out in Schedule 3, Bidders are required to provide detailed proposals for their performance of the Services/Works/Goods
Responses shall be sufficiently detailed and (subject to approval by WFHA) the response to the questions in Schedule 3 will be incorporated into the Contract and will form part of the Supplier's contractual commitment to WFHA.
Bidder's evaluation scores will be based on the Bidder's written Tender Submission only, clarified by the following methods:
By responses to clarification questions raised via the Portal
Bidders will not be able to address any omissions in their Tender Submission during any clarification process.
Evaluation methodology
Mobilisation
10%
Service Delivery
35%
Customer Service
30%
Contract Management and Working Relationships
20%
Social Value
5%
Total
100%
Evaluators will individually review and score Bidder's Tender Submissions, scoring each answer to each question using the methodology below. Once completed the evaluation panel will conduct a 'consensus scoring process' where moderation of the scores awarded individually will take place. The moderation shall give regard to any variance in the scores between the evaluators. A consensus score will be agreed by the evaluators for each of the evaluation criteria below.
The total quality score % for each question will be calculated by using the final moderated score × weighting of the question = total question score. The total questions percentages scores will then be added to calculate the overall quality percentage score out of 100% then multiplied by the overall quality score percentage to generate the final total quality score.
A minimum moderation scored requirement threshold of 3 (satisfactory) will be applied to each and every question.
If a Tender fails to meet the minimum requirement threshold on a moderated scored quality question, then the Tender will be rejected and not evaluated further.
Scoring Principles
5 Excellent (fully meets the requirement).
The response fully meets what is expected for the criteria. Leaves no doubt as to the capability and commitment to deliver what is required. The response therefore shows:
Excellent proposals demonstrated through relevant evidence;
Extensive insight into the relevant issues.
4 Good (limited minor issues)
The response broadly meets what is expected for the criteria. There are no significant areas of concern, although there may be limited minor issues that need further exploration or attention later in the procurement process. The response therefore shows:
Good understanding of the requirements;
Sufficient competence demonstrated through relevant evidence;
Good level of insight demonstrated into the relevant issues.
3 Satisfactory (at least one significant issue or several smaller issues)
[the minimum standard for each and every evaluated question]
The response meets most of the requirement but there is at least one significant issue of concern, or several smaller issues. These would require of some further clarification or attention later in the procurement process, and may arise through lack of demonstrated capability and/or appropriate evidence. The response therefore shows:
Basic understanding of the requirements;
Sufficient competence demonstrated through relevant evidence;
Some areas of concern that require attention.
2 Poor (a number of significant concerns)
The response meets elements of the requirement but gives concern in a number of significant areas. There are reservations because of one or all of the following:
There is at least one significant issue needing considerable attention;
Proposals do not demonstrate competence or understanding;
The response is light and unconvincing.
1 Very Poor (fails to meet requirement)
The response is significantly below what would be expected because of one or all of the following:
The response indicates a significant lack of understanding relating to the requirements;
The response fails to meet the requirement.
0 No Response Provided

Price

description:
The Bidder's Pricing Submission will be examined in order to detect any computational errors. Where an examination reveals an error or discrepancy between these prices and the overall Tender figure, the Bidder may be granted an opportunity to clarify their submission at the discretion of WFHA.
Abnormally Low Tenders
Tenders will be reviewed to see if any appear to be abnormally low. Should WFHA consider a Tender abnormally low in price or value, and wish to reject the Tender on such grounds, it will first seek clarification, explanation and/or evidence from the Bidder to justify the Tender. Where applicable, the Bidder will also be asked to evidence that they are not practicing modern slavery (via a declaration). Where the Bidder is unable to prove, within a sufficient time limit such justification for the low price/value, WFHA reserve the right to reject the Tender.
Price Evaluation Methodology
Only those that have reached quality thresholds and have not been excluded as an abnormally low Tender will have the price element reviewed/evaluated.
WHFA will be using the National Housing Federation - Version 7.1 Schedule of Rates (SoR) for Responsive Repairs and Voids as well as Planned Works. Works and Services under this contract will be priced accordingly with these rates and the proposed mark-up applied.
These will be fixed for the initial term of the contract and any agreed extensions.
Bidders are required to outline their percentage markup against those rates for the categories outlined below.
Bidders are required to complete the excel spreadsheet at Schedule 4. All required (yellow) cells must be completed with a value. If a Bidder submits an incomplete Pricing Schedule, the Tender may be rejected.
Pricing evaluation will be based on a total of all pricing elements as outlined below and in the evaluation methodology tab as outlined in Schedule 4. Please see Schedule 4 for a worked example.
The lowest bid will score the maximum percentage for each category outlined below:
Category
Weighting %
Responsive Repairs & Voids % Uplift
35
Planned Works % Uplift
35
Planned Works Project Management % Uplift
25
Year One Only (Mobilisation)
5
Total
100
Price will be scored using the scoring methodology set out below for each category listed above. The percentage score will be calculated relationally against the lowest total price then weighted using the formula:
(Lowest / Bidder's) x percentage Weighting = Weighted relative price score.

Certificates and Declarations

description:
The forms and certificates in Schedule 3 must be signed without qualification and will be evaluated on a Pass/Fail basis, with a Pass being a signed, unqualified return and a Fail being an unsigned or qualified return. Any resultant Fail response will result in the Bidder being excluded from the Procurement Process.
Non-Collusion & Non-Canvassing Certificate
Agreement to Terms
Section
Form of Tender
Disclosure of Interest
Contact Details and Submission Declaration

weightingDescription:
Technical and Quality Evaluation = 60% Weighting
Price = 40%
There are also additional mandatory certificates and declarations which must be completed to comply

description:
The Tender MUST be received via WFHA's agents e-tender portal 12 Noon on 1st May 2025. Tenders that are not submitted by this deadline will be excluded.
You are strongly advised not to delay uploading your Tender submission.
Failure to submit a full response to any of the Tender deliverables specified below may result in the exclusion of the Tender from further consideration by WFHA.
Requirement
Schedule
Completed responses to the selection questions
Provide responses to the Quality/Technical questions
Signed and dated Form of Tender
Signed and dated Non-Collusion Certificate
Signed and dated Disclosure of Interest Certificate
Completed Pricing Response
Following the deadline for submission, Bidders will not, in general, be permitted to amend or supplement their Tenders. However, WFHA reserves the right, at its discretion, to request a Bidder to clarify its Tender in writing, correct obvious errors, or to supply further information.
The Tender shall remain open for acceptance by WFHA for 90 days from the deadline for submission of tender responses.
General Tender Submission Guidance
Each Tender submission must be submitted in accordance with these instructions.
Responses must be submitted in English.
Bidders should answer all questions as accurately as possible using the format and page lengths where instructed as well as requests for other information.
Use of diagrams is permitted only if requested, but inclusion will count as part of the page limit. Where a question is not relevant to the Bidder this should be indicated with an explanation (where applicable).
If a response exceeds the page limits, the first pages within the limit will be evaluated only.
Bidders must provide explicit and comprehensive Tender responses as these will be the single source of information on which the evaluation will be made.
Any information submitted to WFHA in response to any question or requirement must be pertinent to that question or requirement. Any information not considered pertinent will not be considered by WFHA.
Answers to each question are self-contained and must not cross-refer to responses to other questions.
It is important that Tender responses to the questions in the ITT provide specific evidence of an ability to meet the requirement/s of the specification.
DO NOT provide general organisational literature, marketing or promotional brochures and web-links as these will not be considered to be an appropriate response, nor will they be considered in the evaluation process and may prove detrimental to your Tender.
Vague or nebulous Tender responses or merely stating "to be considered" or "to be discussed" are not acceptable. If a Bidder cannot be specific in its Tender response relating to any particular matter, then the reason/s as to why a full response cannot be provided must be stated.
Where supporting documents are required, they must be clearly labelled and referenced to the question to which they relate to avoid any doubt in the evaluation process.
Bidders must upload their quality responses as individual word pdf documents. Submission must use the following file naming convention: CompanyName_WFHA_Questionnumber.pdf. For example, WalthamForestHousingAssociation_WFHA_Q1.pdf.  Responses must be within the page limits using Arial font size 10 in A4 unless stated different.
Please do not top and tail your responses with letterheads, graphic, company logos etc and do not repeat the question at the start of your response this is not required.
Please do not use lengthy document titles when uploading your responses as this may affect the download process of the PostBox. Please do not ZIP your responses as again this may have an effect on the download process.
Please ensure you use the "Dispatch "function to finish the upload of your responses. Once all is dispatched to the system correctly you will receive a notification that this has been completed. Until you receive this email your upload is not completed
All unit rates and prices must be quoted in pounds sterling only excluding VAT.
Bidders must notify WFHA immediately of any change in the information submitted in its Selection Questionnaire or responses at any time during the procurement process.
Tender responses will be checked for completeness and compliance with the instructions before evaluation.  WFHA reserves the right to refuse to consider a tender if the response is incomplete or is found to be inaccurate.
WFHA reserves the right to require some or all Bidders to clarify and/or expand the answers contained in their Tender submissions, in writing. Requests for further information will be made in writing to Bidders via the Portal. Failure to respond promptly or adequately may result in the Bidder's disqualification from the procurement process.
It is the Bidder's responsibility to ensure that its tender is received by the stated deadline - failure to do so, will exclude your Tender submission from the process.
No unauthorised alterations or additions are to be made to the Form of Tender or any other component of the ITT.
Tenders must not be qualified or accompanied by statements which could be construed as rendering the Tender equivocal, conditional and/or placing it on a different footing from other Tenders. Only Tenders submitted without qualification strictly in accordance with the ITT (as issued or subsequently amended by WFHA) will be accepted for consideration. Qualified Tenders may be excluded from further consideration and bidders notified.
Use of the Online Portal
WFHA's agents Altair Ltd on their behalf are utilising an electronic tendering Portal, "myTenders", to manage this procurement process and to communicate with Bidders.
All responses to the tender must be submitted via the Portal.  All interested Bidders should therefore register (for free) on the Portal to access documentation and communications and make their submission.
Documents in the Portal area may be updated from time to time and Bidders are advised to regularly access the Portal to see if new information or documents have been added. WHFA or it's agent will not be responsible for Bidders not reviewing any new or amended documentation submitted. It is the Bidder's responsibility to ensure that they regularly access the system.
Any requests for clarification relating to this exercise must be communicated using the secure messaging function on the Portal. Responses to requests for clarification will be communicated to all Bidders via the secure messaging function on the Portal.
When uploading your response, please be aware of the speed of your Internet connection, your system configuration and general web traffic, all of which may impact on the time taken to complete the transaction.
You are advised to access the user guides and 'help' function within the system. WFHA will not accept any responsibility in respect of user errors.
Any difficulties or problems with access to the Portal should be reported to myTenders via telephone or logging a ticket on their website.
Phone: 0800 222 9006
www.mytenders.co.uk
If issues with the Portal are likely to result in a late submission, they must be reported before the submission deadline to email: procurementaltair@altairltd.co.uk. This is not to be used for any other reason and all other communication must be via the Portal's message function.
Clarifications
All requests for clarification or further information on the ITT or WFHA's Requirements must be made in accordance these instructions and via the Portal before the deadline.
Bidders, their agents, potential subcontractors and suppliers, must not contact WFHA or any of its officers, employees or advisers or any third party connected to WFHA or its advisers in relation to this procurement, outside the process outlined within this section, or elsewhere in this document, without the prior written permission of WFHA, requested via the Portal.
If a Bidder is unsure of the meaning of a question or anything in this ITT, then it is their responsibility to ask the Association to clarify in writing via the Portal message function before the deadline as defined within this document.
Any requests for clarification received after the deadline will not be responded to.
Bidders must notify WFHA via the Portal promptly regarding any perceived ambiguity, inconsistency or omission in this ITT or any of its associated documents and/or any other information issued to them during the procurement process, and these will be responded to via the Portal.
Any queries and requests for clarification which are not made through the Portal will not be answered. Any queries and requests for clarification submitted after the deadline for submission of clarification questions will not be answered.
WFHA will endeavour to answer all clarifications as quickly as possible but cannot guarantee a minimum response time.
Published clarifications shall become part of the Tender and its evaluation, and any subsequent agreement between the Parties and should be treated as such by the Bidder.
Bidders should note that both requests for clarification and responses will be circulated to all Bidders. Any response will be communicated anonymously to all Bidders who have responded, have expressed an interest, or have shown an interest before the return date for submission of Tenders.
WFHA also reserves the right to disseminate information that is materially relevant to all Bidders, even if the information has only been requested by one Bidder, subject to the duty to protect any Bidder's commercial confidence in its responses.
Any Bidder who directly or indirectly canvasses any member of WFHA or any of its officials or representatives concerning the Procurement Process or contract award may be disqualified.

description: Construction work

description: Repair and maintenance services

title: Waltham Forest Housing Association INVITATION TO TENDER FOR PLANNED WORKS AND RESPONSIVE REPAIRS WFHAPWRR001 Intent to Award Notice

description: Invitation To Tender - The full tender details of the requirement

description: ITT Schedule 4 - Pricing Schedule

description: ITT Schedule 6 - Service Specification

description: ITT Schedule 7 - Property Details Confidentiality

description: ITT Schedule 8 - Property List

description: ITT Schedule 4 - Pricing Schedule

description: ITT Schedule 5 - Contract Terms

description: ITT Schedule 6 - Service Specification

description: ITT Schedule 8 - Property List

description: Tender notice on Find a Tender

description: Appendix A - ITT Checklist - Checklist for all requirements for the ITT

description: ITT - Schedule 1 - PSQ Procurement Specific Questionnaire

description: ITT Schedule 2 - Evaluation Methodology

description: ITT Schedule 3 - Quality Questions - Response Schedule

description: ITT Schedule 5 - Contract Terms

description: Tender notice on Find a Tender

description: Tender notice on Find a Tender

description: Due to additional information and inconsistency in the Version of the SOR on the pricing schedule. To ensure transparency and fairness, the deadline has been extended to 1200 hours 17th of April 2025 and Clarifications extended to 1700 hours 4th April 2025.

description:
Due to an availability for information outside both the Tenderer and Bidders control, the tender closing date will be extended for two weeks to allow all Bidders to submit a full tender bid and to obtain the information which is not currently available from the 3rd party within the current tender timescales. To attain the specific SoR 7.1 Information, due to the IP nature of the information, the Tenderer cannot distribute this data centrally or en masse. The Bidder must apply for a Sub-Licence at the following link M3: Contractor Sub Licence https://www.m3h.co.uk/go/maintenance/schedule-of-rates/contractors/contractors-sublicence - this Sub-Licence process is a simple process and once the application is completed you should receive a confidentiality sub-licence code allowing the Bidder to request from the Client a copy of the documentation.
This means that we will re-open Clarifications for 1 week from the 10th to the 17th at 1700 hours to ensure that all Bidders have opportunity to access.
And will extend the closing date for 2 weeks which will take it to Thursday the 1st of May 1200 Hours

description:
Waltham Forest Housing Association (WFHA) is undertaking a competitive tender process to appoint a supplier to deliver their Planned and Responsive Maintenance Services.
This process is being managed by Altair Ltd on behalf of WFHA. Please note that this will conclude as WHFA contract and has no connection to Altair Ltd.
This ITT is provided on the same basis to all organisations.
The aim of this procurement process is to appoint one provider to deliver services outlined within Schedule 6 – Specification.
The anticipated annual contract value is estimated at £450,000 for the planned element and £320,000 for the reactive element, resulting in a total estimated annual spend of £770,000. Over the full five-year term, the estimated total contract value is £3,850,000.
Please note that whilst this is an estimated contract value it is not in any way guaranteed.
In this ITT, the following words and phrases have the following meanings:
Association 	Means Waltham Forest Housing Association (WFHA)
Bidder/s	Those organisations who have expressed an interest in providing the Requirement who have been selected by the Association to be invited to tender for the contract to provide them.
Contract	Means any formal agreement for goods, works or services as a result of this Tender Process
Evaluation Criteria	Means the evaluation criteria contained in Schedule 2
FOI Law	The Freedom of Information Act 2000, and the Environmental Information Regulations 2004 together as amended from time to time
Form of Tender	Means the document contained in the Response Schedule (Schedule 3 which is completed by the Bidder and returned with its Tender Response.
Tenant		A person who resides or is present in a WFHA property
Invitation to Tender (ITT)	This Invitation to Tender including all its appendices Schedules 1 – 8, Appendix A and Appendix 1 – 8.
Portal	Means the secure online portal MyTenders operated by for the purposes of the Procurement Process.
Preferred Bidder/s	Means the Bidder/s who is successful following evaluation in accordance with the Evaluation Criteria
Procurement Process	Means the procedure followed by Waltham Forest Housing Association to award the Contract.
Response Schedule(s)	Means Schedule 1, Schedule 3 and Schedule 4 and must be completed by Bidders in order for the Bidder to be considered for contract award in the Procurement Process.
Requirement	Means the Works and Services which the WFHA wishes to procure, details of which are set out in in this ITT and “Requirements” shall be construed; accordingly,
Return Date	Means the deadline for Tender Responses specified by the Association.
Subcontractor 	A subcontractor (or sub-contractor) is a company or person whom a general contractor, prime contractor or main contractor hires to perform a specific task as part of an overall project.
Services	Means the Services to be provided under the contract
Tenders	Tender responses made by Bidders to this ITT in accordance with its terms and “Tender” shall be construed; accordingly,
Tender Response	Means a Response Schedule(s) submitted by a Bidder during the Procurement Process using the Response Schedule(s).
TUPE 	Transfer of Undertakings Protection of Employment Regulations
Updates	Means a written notification by the Association to Bidders.  Updates may be issued during the tender period to amend or to provide clarification to any part of the ITT.
WFHA 	Means Waltham Forest Housing Association (WFHA) and its agents
Working Day	Means a day (other than a Saturday or Sunday) on which banks are open for domestic business in the City of London.
SECTION 2: INSTRUCTIONS TO BIDDERS
2.	Introduction
Tenders must be submitted strictly in accordance with the following instructions, read carefully before completing the ITT documentation.  In submitting a Tender response, Bidders confirm that they have read and understood the contents.
Bidders not complying with these instructions may be rejected by WFHA whose decision in the matter will be final.
This ITT is provided on the same basis to all organisations. WFHA will not provide any further information, other than clarification of the information included in supplied documents, during the tender process.
3.	Contract Duration
The duration of the Contract will be 3 years. Where appropriate, and subject to agreement, the Contract may be extended for a further 2 years on the basis of a 1 + 1 to a maximum of 5 years with no further option to extend.
4.	Terms and Conditions
The Terms and Conditions associated with this Contract can be found in Schedule 5.  By submitting a response, Bidders are agreeing to be bound by the terms of this ITT and the Terms and Conditions without further negotiation or amendment. Variations will not be accepted nor any amendments to these terms.
The laws of England and Wales and the exclusive jurisdiction of the Courts of England and Wales; shall apply to this ITT, the Procurement Process and the Goods, Works and Services generally and, subject to applicable law, any dispute, including any non-contractual dispute arising therefrom.
5.	Overview of the Procurement Process
, WFHA is using a one stage, five-step process to select its Preferred Bidder. Qualifying Bidders are invited to submit a response using the Response Schedules (Schedule 1, Schedule 3 and 4) and uploading quality responses as instructed in Schedule 3. Tenders will be evaluated to identify the Preferred Bidder, using the Evaluation Criteria set out in Schedule 2.
The five-step process in outline, is:
•	Step 1 - Satisfactory compliance to establish completeness of submitted tenders
•	Step 2 - Satisfactory compliance to the selection questions
•	Step 3 - A quality evaluation
•	Step 4 - A price evaluation
•	Step 5 - Combining the price with the quality score to determine the Preferred Bidder/s
Each step must be completed/passed before moving to the next.
6.	Schedule of Key Dates
The intended key dates for the Tender and contract award phase for Bidders are as below. WFHA reserves the right to vary any of the dates set out at any time and for any reason. Nothing in this timetable should be understood to be a representation that any specific event will be met.
*Please note that this is an indicative timeline, and can be amended at any point during the process
Please note that by submitting a bid you are confirming that you can enter into the contract, mobilise services, have the required resources and have all processes in place ready to commence the contract by the contract start date.
Failure to submit a full response to any of the Tender deliverables specified below may result in the exclusion of the Tender from further consideration by WFHA.
Requirement	Schedule
Completed responses to the selection questions 	1
Provide responses to the Quality/Technical questions  	3
Signed and dated Form of Tender 	3
Signed and dated Non-Collusion Certificate 	3
Signed and dated Disclosure of Interest Certificate 	3
Completed Pricing Response	4
Following the deadline for submission, Bidders will not, in general, be permitted to amend or supplement their Tenders. However, WFHA reserves the right, at its discretion, to request a Bidder to clarify its Tender in writing, correct obvious errors, or to supply further information.
The Tender shall remain open for acceptance by WFHA for 90 days from the deadline for submission of tender responses.
8.	General Tender Submission Guidance
Each Tender submission must be submitted in accordance with these instructions.
Responses must be submitted in English.
Bidders should answer all questions as accurately as possible using the format and page lengths where instructed as well as requests for other information.
Use of diagrams is permitted only if requested, but inclusion will count as part of the page limit. Where a question is not relevant to the Bidder this should be indicated with an explanation (where applicable).
If a response exceeds the page limits, the first pages within the limit will be evaluated only.
Bidders must provide explicit and comprehensive Tender responses as these will be the single source of information on which the evaluation will be made.
Any information submitted to WFHA in response to any question or requirement must be pertinent to that question or requirement. Any information not considered pertinent will not be considered by WFHA.
Answers to each question are self-contained and must not cross-refer to responses to other questions.
It is important that Tender responses to the questions in the ITT provide specific evidence of an ability to meet the requirement/s of the specification.
DO NOT provide general organisational literature, marketing or promotional brochures and web-links as these will not be considered to be an appropriate response, nor will they be considered in the evaluation process and may prove detrimental to your Tender.
Vague or nebulous Tender responses or merely stating “to be considered” or “to be discussed” are not acceptable. If a Bidder cannot be specific in its Tender response relating to any particular matter, then the reason/s as to why a full response cannot be provided must be stated.

submissionMethodDetails:
https://www.mytenders.co.uk
The Tender MUST be received via WFHA's agents e-tender portal 12 Noon on 1st May 2025. Tenders that are not submitted by this deadline will be excluded.
You are strongly advised not to delay uploading your Tender submission.
Failure to submit a full response to any of the Tender deliverables specified below may result in the exclusion of the Tender from further consideration by WFHA.
Following the deadline for submission, Bidders will not, in general, be permitted to amend or supplement their Tenders. However, WFHA reserves the right, at its discretion, to request a Bidder to clarify its Tender in writing, correct obvious errors, or to supply further information.
The Tender shall remain open for acceptance by WFHA for 90 days from the deadline for submission of tender responses.

Waltham Forest Housing Association

locality: London

postalCode: E17 3RU

streetAddress: 31 Church Hill

description: Public undertaking

scheme: GB-MPR

name: Altair Consultancy and Advisory Services Ltd

postalCode: SE16 4SA

streetAddress: Tempus Wharf

roleDetails: Agent for the Authority

TEB (Builders) Limited

locality: Hornchurch, England,

postalCode: RM12 6RD

streetAddress: 25 Suttons Lane,


currency: GBP

status: active

description: 3 years + 1 year (total 4 years if option taken)

description: Option for 1 year extension upon instruction from the authority

name: T1.a Technical capabilities and delivery methodology

type: quality

weight: percentageExact

description: T1a. • Equipment and technology: Demonstrate a clear understanding and knowledge of the technical elements and operational challenges and articulate how you intend to overcome these by describing the facility, equipment, and technology that will be used to deliver the Services. Highlight how your technology and equipment are suited for: o dismantling and transporting Irradiator Units o safely removing the HASS o interfacing with the return transport package o packaging, and transporting radioactive material Explain how you will ensure that the technical equipment and infrastructure needed is or will be available for the execution of the Contract (incl. transport package for transporting Irradiator Units, interfacing with the 1648C transport package and disposable liner): clearly articulate operational and Services provision requirements (all instrumentation and equipment, transport, etc.) and how you plan to fulfil those while providing Value for Money.

name: T1.b Technical capabilities and delivery methodology

description: T1b. • Methodology: provide a detailed methodology (including mode of transport, interim storage locations and durations, storage/processing strategy, and storage form etc.) for delivering the Services efficiently. Include a description of the quality control system applied to the Service(s) concerning the quality of the deliverables (e.g., Quality Plans), relevant Work plan, Health and Safety plan, Site-specific safety plan, and route plan. Also include information about contingency planning (e.g., aborted collections, transport contingencies such as alternative transport and security arrangements; technical contingencies such as backup systems for equipment failure; financial contingencies such as insurance; logistical contingencies for issues such as customs and border control and coordination with local authorities; etc.).

name: T2.a Company Profile, allocated Team and Experience

description: (Org. and staff qualifications, certifications, knowledge and understanding of security protocols, OBS and CVs, LFE use) Demonstrate that the organisation (incl. sub-contractors) have the necessary Consents and Approvals, and personnel have the, required skills and experience, for the activities described in the Services Specification across the areas of radioactive material and Irradiator Unit transportation, waste management, and HASS handling, management, storage, and source transport: T2a. • Referring to the methodology to be deployed, please demonstrate your understanding of Consents and Approvals required to deliver the Services (especially those related to safety, security and the import/export/handling/storage/transport of radioactive materials). This also includes the organisation's quality management, safety and security protocols for handling HASS/radioactive material, including any emergency response plans, staff training programs, and specific measures to ensure secure transportation.

name: T2.b  Company Profile, allocated Team and Experience

description: (Org. and staff qualifications, certifications, knowledge and understanding of security protocols, OBS and CVs, LFE use) Demonstrate that the organisation (incl. sub-contractors) have the necessary Consents and Approvals, and personnel have the, required skills and experience, for the activities described in the Services Specification across the areas of radioactive material and Irradiator Unit transportation, waste management, and HASS handling, management, storage, and source transport T2b. • Please provide a clearly defined Organisational Breakdown Structure which includes pen pictures/CVs that are tailored, demonstrate value and expertise which are relevant to the Services Specification, and identify the delivery Team's experience within these areas.

name: T2.c Company Profile, allocated Team and Experience

description: T2c. • Please explain and demonstrate your capability in terms of how additional Learning from Experience (LFE) and previous expertise will be utilised to maximise successful and timely delivery of the Services. T2c. • Please explain and demonstrate your capability in terms of how additional Learning from Experience (LFE) and previous expertise will be utilised to maximise successful and timely delivery of the Services.

name: T3.  Timely mobilisation and Service delivery (within expected timeframes)

description: Readiness to begin the Service delivery compliantly, remove the Irradiator Units and complete the Service phases successfully at the earliest time. • Please submit detailed realistic timelines/schedules indicating your readiness to commence Services in line with the Contract Commencement Date. Please note, while the Authority places a high value on efficiency and quick turnaround times, it is imperative that all proposed timelines are underpinned by realistic and achievable planning. • Your response should be a realistic and efficient logic linked plan/timeline that is detailed and clearly shows a critical path and understanding of schedule activity dependencies, underpinned with deliverables and resources, e.g. a detailed plan from contract award to the first Irradiator Unit collection date, focusing on the critical steps and activities required to transition from the planning phase to the execution phase. • Please provide a detailed plan which explains a structured approach from the first Irradiator Unit collection to the packing of the radioactive sources in the disposable liner in readiness to return to Sellafield, covering all key milestones and tasks, and demonstrating the achievement of the high-level success criteria. • Please showcase how, by following this plan, you can effectively and successfully manage the transition from planning to execution and then to completion of Phase 1 and Phase 2. Proposals should be supported by evidence and past performance where applicable.

T4. Structure and Organisation of Work

description: Project management, risk register, planning & facility capacity Your response should contain the following: • A risk register containing thoroughly documented and clearly defined risks with proposed mitigations and an opportunity register. Both risk and opportunities should be ranked in order of importance. • Explain, in writing, how your future workload will not pose any issues relating to delivery of Services, particularly in light of the requirement to interim store HASS at your premises as set out in the Services Specification (Appendix 9). • Explain the project and Services delivery methodology which will be applied to plan, monitor, and control the execution of required activities to undertake Services delivery. Your response should also clearly identify your plans for integration and communication with the End-Users and the Authority (and sub-contractors where applicable). You should also explain how you will measure and report performance against progress.

T5. Social Value

description: Social Impact: Fighting Climate Change What will your organisation do specifically for this Service? • How will you do this? • How will this be monitored and measured on a quarterly basis? • Bidders should demonstrate how they deliver environmental benefits in the performance of the Contract and should include how they are working towards net zero greenhouse gas emissions, e.g. this will be particularly relevant to the service(s)element that involves transportation. • Bidders should also note how they influence staff, suppliers, customers and stakeholders throughout the delivery of the contract to support environmental protection and improvement. • The Bidders should also demonstrate how they manage and achieve reduction in waste, e.g. following device size reduction, active and non-active elements will have to be separated, and where possible recycled. • KPI's and MI will then be set to evidence this throughout the duration of the contract.

C1. Price

type: price

description: Provide a complete breakdown of costs for 6 Irradiator Units ALL PRICES SHOULD BE COSTED FOR A TOTAL FIXED PRICE FOR PHASES 1 AND 2 FOR THE DURATION OF THE CONTRACT. PRICES SHOULD EXCLUDE VAT. A schedule of rates with breakdown of labour must also be provided and the schedule of rates should align to the total cost of labour supplied in the pricing schedule. Please note the assessment of Price is conducted against the Fixed Price for Phases 1 and 2.

region: UK

country: GB

countryName: United Kingdom

scheme: CPV

description: Collection of radioactive waste

description: Radioactive waste storage services

description: Disposal of radioactive waste

description: Transport of radioactive waste

title: The provisions for services to collect, transport, store and process existing High Activity Sealed Radioactive Sources (SRS) using a pre-determined disposal route.

description: Not published

documentType: conflictOfInterest

format: text/html

description: Tender notice on Find a Tender

documentType: tenderNotice

description: Tender notice on Find a Tender

description: Delineating the paragraphs in the description field.

scheme: UKPGA

description:
The Home Office have established a programme for the replacement and disposal of Caesium-137 High Activity Sealed Sources (HASS), used in the medical and research industries, as part of a strategy to reduce the likelihood of a terrorist using high risk radiological materials in the UK.
The Nuclear Decommissioning Authority (NDA) has been instructed by the Department of Energy Security & Net-Zero (DESNZ) to support the Home Office-led initiative by providing support and expertise knowledge for the collection of the HASS and managing the HASS through a suitable waste management route. The Miscellaneous Beta Gamma Waste Store (MBGWS) at Sellafield is the current waste management route for sealed sources in the UK.
The programme is voluntary, meaning owners of Cs-137 sources (End-Users) within scope can apply to participate in the scheme to dispose of their sources and receive a grant for replacing with safer technologies.
The programme will be delivered in phases as End-Users make their sources available for disposal. The NDA, with their trusted partner Nuclear Transport Solutions (NTS), is leading on the procurement and delivery of the first phase of this programme.
This first phase of the programme will act as a pathfinder and lessons learned will be fundamental for the future success of the programme. The NDA are looking for a supplier, or consortium of suppliers, to deliver the first phase of this programme.
The high-level scope of this procurement includes:
• Number of Irradiator Units - 6 with the option to add a further 3 Irradiator Units
• Number of Cs-137 sources - 12 sources in the 6 original Irradiator Units with 2 sources per Irradiator Unit, potential for a further 6 sources in the optional 3 Irradiator Units
• Geographical area - United Kingdom
• Models of Irradiator Units - Gammacell ® 3000 and IBL 437
• Supplier to collect, transport, store and process the Irradiator Unit(s), ), in the UK or abroad, to remove the Cs-137 sources.
• Pack the Cs-137 sources into the disposable liner and 1648C transport package for return to Sellafield MBGWS.
The 1648C transport package is an NDA Group asset that is currently in the process of being licenced as a Type B(M) transport package, led by Nuclear Transport Solutions (NTS). The 1648C is widely and regularly received and managed at MBGWS at Sellafield.
The proposed scope is likely to be broadly split into two delivery phases:
Phase 1
• The Supplier is to complete all pre-collection activities to prepare the Irradiator Unit(s) for collection from the End-User premises including, but not limited to, obtaining all required permits and licences, coordinating on logistics and schedules and putting in place all health and safety requirements etc.
• The Supplier is to dismantle the Irradiator Unit(s) and package the Irradiator Unit(s) for transport to the Supplier premises (in the UK or abroad) ensuring it has the required consents and permits to transport .
• The Supplier will ensure they have all required permits and capacity to store the sources for up to 36 months on the Supplier premises in either the Irradiator Units or a suitable liner.
• The Supplier will process the Irradiator Unit(s) to remove the Cs-137 sources and place into the appropriate liner.
• Additionally, the Supplier premises will have the capability, or agree to develop the capability, to handle and interface with the 1648C and its accompanying liner once it has been licenced enabling the sources to be packed into the disposable liner for return to Sellafield.
• The Supplier will pack the sources into the disposable liner and the 1648C transport package, when available.
After completion of Phase 1, the Authority will have the option to exercise a break clause within the proposed contract should the Supplier not be required for return of the sources. In the event that the Supplier is not required for return of the sources, the Supplier commits to support the Authority in preparing the sources for return via an alternative route to be determined.
Phase 2
• The Supplier will collect the 1648C transport packages and disposable liners from the UK and transport to the Supplier premises ready for return of the sources.
• The Supplier will then load the sources into the disposable liner and subsequently the 1648C transport packages, onto the universal transport frame (UTF), and transport the sources back to the UK, directly to Sellafield.
Please be advised that participation in this procurement process is subject to national security considerations. Suppliers may be excluded if their proposal is deemed to pose a risk to national security.

electronicSubmissionPolicy: allowed

procurementMethod: open

mainProcurementCategory: services

submissionMethodDetails: All communication and tender submissions should be submitted via the Atamis Supplier Portal - https://atamis-2464.my.site.com/ProSpend__CustomCommunitiesLogin

procurementMethodDetails: Open procedure

Nuclear Decommissioning Authority

locality: Cumbria

postalCode: CA24 3HU

streetAddress: Herdus House Westlakes Science and Technology Park Moor Row

description: Public authority - central government

scheme: GB-PPON

description: Preliminary market engagement notice on Find a Tender

documentType: marketEngagementNotice

type: engagement

status: scheduled

description: The NDA shall host a supplier engagement event on 27th March 2025, 09.30am to 12:30pm. This supplier event will be via a Microsoft Teams conference. To register an interest please sign into or register with Atamis our e-sourcing portal: https://one-nda.force.com/s/Welcome. Use the messaging function within the Atamis PIN project (C24417) to provide details of names and email addresses of attendees. Maximum of 2 staff per supplier. This call will provide suppliers with a high-level overview of the programme, the procurement's objectives and key requirements, and act as an opportunity for suppliers to ask questions. There is the potential for supplier one-to-one sessions the following week.

initiationType: tender


status: valid

measure: bids

measure: finalStageBids

measure: smeFinalStageBids

measure: vcseFinalStageBids

region: UKC

region: UKD

region: UKE

region: UKF

region: UKG

region: UKH

region: UKI

region: UKJ

region: UKK

region: UKL

description: Administrative services for business operations

description: Administrative educational services

description: Administrative healthcare services

description: Training services

title: Fidelity Assurance

status: pending

description: The Authority is awarding a contract for the services for an initial period of 56 months with an option (subject to governance approval, available funding and satisfactory performance) for the Authority to extend the contract for a further period of up to 24 months by giving the Supplier written notice of no less than 3 Months before the initial period of the contract expires, unless terminated earlier in accordance with the provisions of the Contract. The contract value stated on this UK6 - Contract Award Notice represents the initial contract term and is exclusive of any potential extensions.

description: Contract award notice on Find a Tender

documentType: awardNotice

type: futureSignatureDate

status: complete

description: The Authority currently anticipates awarding a contract for the services for an initial period of 56 months with an option (subject to governance approval, available funding and satisfactory performance) for the Authority to extend the contract for a further period of up to 24 months by giving the Supplier written notice of no less than 3 Months before the initial period of the contract expires, unless terminated earlier in accordance with the provisions of the Contract.

Q2.2.1 Implementation

description:
Please set out an Implementation plan that demonstrates how you will implement the Fidelity Assurance services in accordance with the requirements set out in the Specification.
Your response should include but not be limited to the following elements:
•	Identification of the key milestones;
•	Timescales for delivering key milestones;
•	Identifying dates for key deliverables; and
•	How implementation will be managed and monitored.
Where a bid does not achieve the required minimum score of 3 (Satisfactory) for this Implementation criteria, the Authority will not proceed to evaluate the remaining Qualitative Questions and will reject the tender.
Present your response at the top of a new page in the question template, within the pre-set margins in Arial font size 12 up to 1 side of A4, excluding the question text and these instructions. A separate Gantt document can be attached to support the response. This should be a maximum of 1 x A3 in size and in PDF format. Files submitted in any other format (including but not limited to Microsoft Project) will not be accepted. The Gantt document will not count within the question page limit of 1 side of A4.

name: Q2.2.2 Establishing and maintaining the IPS and SEQF (Supported Employment) Expert Reference Groups

description:
Please provide a detailed description of how you will identify and engage with potential IPS and SEQF experts to form part of the Expert Reference Groups (ERGs), specifically in relation to paragraph 2.1 to and including paragraph 2.6 of the Fidelity Assurance specification.
Your response should include but not be limited to the following elements:
•	Explain how you will establish IPS and SEQF ERGs within one month of the contract start date and review membership throughout the life of the contract to ensure that the supported employment experts remain engaged;
•	Describe how you will use the ERGs to validate the language of the IPS and SEQF models so that they are relevant in the context of Connect to Work and adapt if required;
•	Outline how you will obtain sign off of the language adapted Fidelity Scales by ERG members within three months of the contract start date;
•	Explain how you will engage with ERG members through quarterly forums, to review the latest evidence base and use innovative measures, to continually improve the IPS and SEQF models; and
•	Describe how you will capture adaptations and continuous improvement initiatives and communicate these to DWP.
Present your response at the top of a new page in the question template, within the pre-set margins in Arial font size 12 up to 2 sides of A4, excluding the question text and these instructions.

name: Q2.2.3 Engagement with Accountable Bodies, Delivery Partners and DWP

description:
Please describe how you will engage with Accountable Bodies, their Delivery Partners and DWP, specifically in relation to paragraphs 2.5, 2.10 to and including 2.15 of the Fidelity Assurance specification.
Your response should include but not be limited to the following elements:
•	Explain how you will facilitate the launch of the Fidelity Assurance requirements, communicate the purpose of Fidelity Assurance and advocate for Fidelity Assurance to Accountable Bodies and Delivery Partners, within 120 days of the contract start date, in line with KPI 2;
•	Outline how you will establish quarterly national communities of practice forums and ensure Accountable Bodies, their Delivery Partners and other relevant attendees are invited on a continual basis;
•	Describe how you will build Accountable Bodies and Delivery Partners' knowledge of Supported Employment, the IPS and SEQF models and Fidelity Assurance requirements;
•	Explain how you will encourage active participation from the Accountable Bodies and their Delivery Partners to work collaboratively to build knowledge and share best practice of the Fidelity Scales;
•	Demonstrate how you will communicate changes relating to the Fidelity Assurance models to Accountable Bodies and Delivery Partners, specifically in relation to paragraph 2.5 of the Fidelity Assurance Specification;
•	Outline how you will implement a mechanism to receive and consider feedback to drive forward continuous improvement of the IPS and SEQF models; and
•	Describe how you will work with DWP to ensure cohesion of the Fidelity Assurance services with the delivery of Connect to Work.
Present your response at the top of a new page in the question template, within the pre-set margins in Arial font size 12 up to 3 sides of A4, excluding the question text and these instructions.

name: Q2.2.4 Fidelity Assessment Delivery Model

description:
Please provide a detailed description of how you will deliver the Fidelity Assessments in line with the requirements set out in paragraph 2.7 to and including paragraph 2.9, paragraph 2.16 to and including paragraph 2.27, and paragraph 2.45 of the Fidelity Assurance Specification.
Your response should include but not be limited to the following elements:
•	Explain how you will meet requirement to deliver face to face Fidelity Assessments across England and Wales;
•	Detail how the Fidelity Assessment requirements will be communicated with Accountable Bodies and their Delivery Partners;
•	Demonstrate how you will facilitate the collection of evidence from Accountable Bodies/Delivery Partners to assist in the Fidelity Assessment meeting the time scales detailed in paragraph 2.21; and
•	Describe how you will engage with the Accountable Bodies to ensure full participation at the face to face Fidelity Assessments.
•	Outline how you will align resources to meet the varying demand for Fidelity Assessments and meet the requirements in the KPIs throughout the life of the contract.
•	Include details of how you will recruit the appropriate number of FTE employees with the suitable skills to deliver the Fidelity Assessments and outline any contingencies should recruitment numbers not materialise.
•	Describe how you will put in place a process for Fidelity Assessment scores to be moderated to ensure the Connect to Work services are assessed independently and objectively against the IPS and SEQF Fidelity Scales and ensure consistency of scoring across all Fidelity Assessments.
•	Describe how you will establish and implement safeguarding policies when carrying out Fidelity Assessments.
Present your response at the top of a new page in the question template, within the pre-set margins in Arial font size 12 up to 4 sides of A4, excluding the question text and these instructions.

Q2.2.5 Fidelity Assessment Report

description:
Please provide a detailed description of how you will create and disseminate the Fidelity Assessment Reports in line with the requirements set out in paragraph 2.28 to and including paragraph 2.32 of the Fidelity Assurance Specification.
Your response should include but not be limited to the following elements:
•	Describe how you will format the Fidelity Assessment Reports to capture the minimum data requirements of paragraph 2.29 of the Fidelity Assurance Specification;
•	Explain how you will meet all requirements set out in the Quality Standards at Annex 9 of Fidelity Assurance Specification in relation to the Fidelity Assurance Report;
•	Demonstrate how you meet the requirements set out in KPI  6 of the Fidelity Assurance Specification; and
•	Include details of how you will facilitate and respond to clarification requests as set out in paragraphs 2.30 to 2.31 of the Fidelity Assurance Specification.
Present your response at the top of a new page in the question template, within the pre-set margins in Arial font size 12 up to 2 sides of A4, excluding the question text and these instructions.

Q2.2.6 Local Community of Practice

description:
Please provide a detailed description of how you will facilitate the Local Community of Practice in line with the requirements set out in paragraph 2.33 to and including paragraph 2.38 of the Fidelity Assurance Specification.
Your response should include but not be limited to the following elements:
•	Outline how you will work with Accountable Bodies to organise and manage the Local Community of Practice whilst meeting the requirements of KPI 7 of the Fidelity Assurance specification;
•	Demonstrate how you will encourage engagement and ensure a collaborative environment for all attendees; and
•	Include details of how you will capture the key discussion points of each Local Community of Practice, transfer these into a quality output note for dissemination to all attendees, and DWP, to feed back into improved delivery and continuous improvement of Connect to Work delivery.
Present your response at the top of a new page in the question template, within the pre-set margins in Arial font size 12 up to 2 sides of A4, excluding the question text and these instructions.

name: Q2.2.7 Fidelity Assurance SMART Action Plan Refinement

description:
Please provide a detailed description of how you will facilitate the virtual interactions with the Accountable Bodies and/or their Delivery Partners to assist in the refinement of their Fidelity Assurance SMART Action Plans in line with the requirements set out in paragraph 2.39 to and including paragraph 2.40 of the Fidelity Assurance specification.
Your response should include but not be limited to the following elements:
•	Outline how you will put in place a mechanism to facilitate virtual interactions with the Delivery Partners; and
•	Include details of how you will deliver the service/adapt the mechanism to address varying levels of demand from Delivery Partners in terms of refinement to the Fidelity Assurance SMART action plans.
Present your response at the top of a new page in the question template, within the pre-set margins in Arial font size 12 up to 2 sides of A4, excluding the question text and these instructions.

name: Q2.2.8 Social Value - Theme 4: Equal Opportunity

description:
Please describe the commitment your organisation will make to ensure that opportunities under the Fidelity Assurance contract deliver the policy outcome to reduce the disability employment gap in line with the Specification. Your response should include a timed project plan and process, including how you will implement, monitor, measure, and report on your commitment across the life of the contract and outline the existing or planned effective measures within your organisation to deliver the elements set out in this Question
•	The response should also include but not be limited to the following elements: Demonstrate action to increase the representation of disabled people in the contract workforce:
o	Explain how you will gain an understanding of the issues affecting the representation of disabled people in the workforce in the market, industry, or sector relevant to the contract, and in the tenderer's own organisation and those of its key sub-contractors.
o	Outline how you will collect and use the views and expertise of disabled people and their representative organisations on successfully supporting disabled employees or applicants.
o	Describe what measures your organisation will implement to reduce barriers to securing more jobs for disabled people in the contract workforce.
The following metric will apply to this element:
Demonstrate through the Fidelity Assurance Supplier Management Information that you have achieved and are on-track to deliver against the timed project plan and process outlined in respect of the Social Value requirement to Increase representation of disabled people, in the tender response, and evidence that the representation of disabled people in the Fidelity Assurance Contract Workforce has increased by [x%].
NB: Percentage to be determined from tender response and will be assessed on an annual basis.
o	Support disabled people in developing new skills relevant to the contract, including through training schemes that result in recognised qualifications: Demonstrate your understanding of the issues affecting the development of new skills by disabled people in the workforce in the market, industry or sector relevant to the contract, and in the tenderer's own organisation and those of its key sub-contractors.
o	Describe your understanding of the underlying factors affecting improvements to reduce barriers to apprenticeships and training schemes (Level 2, 3, and 4+) for disabled people in the contract workforce.
o	Outline how you will take account of inclusive and accessible development practices, including those provided in the Guide for line managers on recruiting, managing and developing people with a disability or health condition.
o	Describe the specific actions your organisation will take to reduce barriers to improve the representation of disabled people on apprenticeships and training schemes (Level 2, 3, and 4+) in the contract workforce, demonstrating a year-on-year increase.
Illustrative examples can be found in the Social Value Model document Social-Value-Model-Edn-1.1-3-Dec-20.pdf (publishing.service.gov.uk)
The following metric will apply to this element:
Demonstrate through the Fidelity Assurance Supplier Management Information that you have achieved and are on-track to deliver against the timed project plan and process outlined in respect of the Social Value requirement of Supporting disabled people in developing new skills, in the tender response; and evidence a year-on-year increase of disabled people within the Fidelity Assurance Contract workforce represented on apprenticeships and training schemes (Level 2, 3 and 4+).
Present your response at the top of a new page in the question template, within the pre-set margins in Arial font size 12 up to 2 sides of A4, excluding the question text and these instructions. A separate timed project plan document can be attached to support the response. This should be a maximum of 1 x A3 in size and in PDF format. Files submitted in any other format (including but not limited to Microsoft Project) will not be accepted. The timed project plan document will not count within the question page limit of 2 sides of A4.

Contract Cost Register

description:
Suppliers will be required to complete a Contract Cost Register for the delivery of the Fidelity Assurance Services and Deliverables showing their indicative total contract price for the initial contract period. This should be calculated by the potential supplier based on the Specification of requirements.
The maximum total contract price for this procurement is £7,750,000 (excluding VAT) for the initial contract period. The Authority is applying a 10% tolerance below the maximum total contract price that all offered prices must be within. Therefore, any offers below £6,975,000 (£7.75m x 90%) will be rejected.

weightingDescription:
Q2.2.1  = Pass/Fail where a minimum score of 3 (Satisfactory) is required
Q2.2.2  = Weighting: x 10 - Maximum achievable score: 70
Q2.2.3  = Weighting: x 10 - Maximum achievable score: 70
Q2.2.4  = Weighting: x 20 - Maximum achievable score: 140
Q2.2.5  = Weighting: x 10 - Maximum achievable score: 70
Q2.2.6  = Weighting: x 10 - Maximum achievable score: 70
Q2.2.7  = Weighting: x 10 - Maximum achievable score: 70
Q2.2.8  = Weighting: x 8 - Maximum achievable score: 56
The maximum score available in respect of the Qualitative Questions is 546.

type: economic

description:
The questions within the Procurement Specific Questionnaire relating to Financial Capacity Conditions are listed below:
PSQ 13 - Are you intending to rely on another supplier to act as a guarantor?
If you have answered no please go to PSQ 15
PSQ 13 (a) - If you are proposing to rely on another supplier to act as a guarantor please provide the following details:
- Full name of immediate parent company,
- Registered or head office address,
- Registration number (if applicable),
- VAT number (if applicable),
PSQ 14 - Please confirm whether you already have, or can commit to obtain, by the commencement of the contract, the levels of insurance cover indicated below:
Employer's (Compulsory) Liability Insurance* = £5m
Public Liability Insurance = £5m
PSQ 14 (a) - Insert details of your insurances already in place or insurances which would be obtained following contract award (including information on how you will obtain this insurance - e.g. a quote)
The questions within the Procurement Specific Questionnaire relating to Legal Capacity Conditions are listed below:
PSQ 15 - Please confirm that you have in place, or that you will have in place by contract award, the human and technical resources to perform the contract to ensure compliance with the UK General Data Protection Regulations and to ensure the protection of the rights of data subjects.
PSQ 15 (a) Please provide details of the technical facilities and measures (including systems and processes) you have in place, or will have in place by contract award, to ensure compliance with the UK data protection law and to ensure the protection of the rights of data subjects. Your response should include, but should not be limited to facilities and measures:
● to ensure ongoing confidentiality, integrity, availability and resilience of processing systems and services;
● to comply with the rights of data subjects in respect of receiving privacy information, and access, rectification, deletion and portability of personal data;
● to ensure that any consent based processing meets standards of active, informed consent, and that such consents are recorded and auditable;
● to ensure legal safeguards are in place to legitimise transfers of personal data outside the UK (if such transfers will take place);
● to maintain records of personal data processing activities; and
● to regularly test, assess and evaluate the effectiveness of the above measures.
Tackling Modern Slavery in Supply Chains (Central Government Contracts)
Any modern slavery statement or other statement or document should contain at least the following information:
a. the organisation's structure, its business and its supply chains;
b. its policies in relation to slavery and human trafficking;
c. its due diligence processes in relation to slavery and human trafficking in its business and supply chains;
d. the parts of its business and supply chains where there is a risk of slavery and human trafficking taking place, and the steps it has taken to assess and manage that risk;
e. its effectiveness in ensuring that slavery and human trafficking is not taking place in its business or supply chains, measured against such performance indicators as it considers appropriate;
f. the training and capacity building about slavery and human trafficking available to its staff.
PSQ 16 - If you are a relevant commercial organisation subject to Section 54 of the Modern Slavery Act 2015, and if your latest statement is available electronically please provide:
● the web address,
● precise reference of the documents.
If it is not available electronically, please state this and go to question PSQ 16 (a)
PSQ 16 (a) - If your latest statement is not available electronically, please provide a copy.
PSQ 16 (b) - If you are not a relevant commercial organisation subject to Section 54 of the Modern Slavery Act 2015 (for example if your turnover is less than £36 million or you do not carry on your business, or part of your business, in the UK), please provide a link to an equivalent statement or document which demonstrates information to a to f above.
PSQ 16 (c) - If all the information set out in a to f above is not included in your modern slavery statement or other statement or documents, please provide an explanation as to why not and/or assurances that it will be included before contract award.

description: Administrative educational services

description: Administrative healthcare services

description: Training services

title: UK6 - Contract award notice - Fidelity Assurance

description: Not published

description:
https://dwp.bravosolution.co.uk
The Authority uses the eProcurement portal Jaggaer (formerly Bravo Solution) ("Portal") to conduct all Commercial activities. Associated tender documents are listed below and accessible to Suppliers within ITT_22170.
Fidelity Assurance Open Procedure - Instructions to Suppliers and appendices
A Tender Launch Event will be held on 12 March 2025 10:00 - 11:30. The session will cover the Competitive Tendering Procedure and is an opportunity for Suppliers to ask any clarification questions. Suppliers wanting to attend the virtual event at 10:00 on Wednesday 12th March 2025, are required to use the messaging facility within ITT_22170 to provide the Authority with a list of attendee names and email addresses by 17:00 on 10/03/2025.

documentType: biddingDocuments

description:
The Authority uses the eProcurement portal Jaggaer (formerly Bravo Solution) ("Portal") to conduct all Commercial activities. Associated tender documents are listed below and accessible to Suppliers within ITT_22170.
Appendix B Fidelity Assurance Specification

documentType: technicalSpecifications

description: Tender notice on Find a Tender

description:
Connect to Work will be delivered using two of the most recognised quality standards for supported employment: IPS and SEQF. The Fidelity Assurance requirement supplements the delivery of Connect to Work by supporting delivery partners in following the requirements of the IPS and SEQF supported employment models. Both models have Fidelity Scales. The Fidelity Assurance Supplier will be required to deliver the Fidelity Assurance services across England and Wales.
DWP will fund delivery of the Fidelity Assurance requirement for IPS and SEQF through one contract. The Authority has considered whether the Fidelity Assurance services could reasonably be supplied under more than one contract by dividing the procurement into lots based on geographical area. The Authority has concluded that splitting the procurement into lots could make the requirement disproportionately expensive to manage and increase the technical risk to deliver the requirement.
The Authority is awarding a public contract under section 19 of the Procurement Act 2023. The award of that public contract was through an open procedure in accordance with section 20(1) and (2)(a) of the PA 2023, The procurement for the award of that public contract was conducted in accordance with sections 20(1) and (2)(a) the Procurement Act 2023 as an open procedure for the award of a light touch contract.

riskDetails:
Volume of Fidelity Assessments
The Volume of Fidelity Assessments are driven by the number of Delivery Partners instructed by Accountable Bodies to carry out any part of Connect to Work on behalf of the Accountable Body in the Delivery Area. Until a Delivery Area commences delivery of Connect to Work it is not known how many Delivery Partners will be delivering Connect to Work in that Delivery Area. If the average number of Delivery Partners across all Delivery Areas exceeds the Should Cost Model assumptions of 10 per Delivery Area, there is a risk that the contract cannot be performed to the satisfaction of the Authority. The risk is assigned to the Fidelity Assurance Supplier. The contract addresses some of the potential impacts of such risks through the structure of the KPIs which provide the Fidelity Assurance Supplier at least 9 months' notice prior to the Fidelity Assessment being required and a 4 month window to carry out each Fidelity Assessment.

financialTerms: The Fidelity Assurance Supplier must be prepared to use electronic purchase to pay (P2P) routes, including Catalogue and eInvoicing. The Fidelity Assurance Supplier must be prepared to work with the Authority to set up and test all electronic P2P routes. This may involve creating technical ordering and invoice files, including working with our ERP system service suppliers and systems.

submissionMethodDetails:
The Authority uses the eProcurement portal Jaggaer (formerly Bravo Solution) ("Portal") to conduct all Commercial activities. Associated tender documents are listed below and accessible to Suppliers within ITT_22170.
Fidelity Assurance Open Procedure - Instructions to Suppliers and appendices
Appendix B - Fidelity Assurance Specification
Appendix D - The draft contract terms
Appendix F - Form of tender
Appendix G - Certificate of non-collusion and non-canvassing
Appendix H - Commercially sensitive information
Appendix J - Technical Qualitative Questions
Appendix K - Contract Cost Register
Appendix L - Financial Ratios Template
Appendix M - Information Security Questionnaire
Appendix N - TUPE - Contrary view to the Authority [optional]
How to Express Interest in this Tender:
1. Register on the Portal (this is only required once):
https://dwp.bravosolution.co.uk & click the link to register - Accept the terms & conditions & click 'continue' - Enter your correct business & user details - Note your chosen username & click 'Save'. You will receive an email with your password (keep this secure)
2. Express an Interest in the tender - Login to the Portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant exercise to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (A secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box
3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the Authority and seek any clarification - Note the deadline for completion. Follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions to complete (detailed online help available). To submit your reply use the 'Submit Response' button (top of the page).
For further assistance please consult the online help, or the eTendering help desk.
A Tender Launch Event will be held on 12 March 2025 10:00 - 11:30. The session will cover the Competitive Tendering Procedure and is an opportunity for Suppliers to ask any clarification questions.
Suppliers wanting to attend the virtual event at 10:00 on Wednesday 12th March 2025, are required to use the messaging facility within ITT_22170 to provide the Authority with a list of attendee names and email addresses by 17:00 on 10/03/2025.

Department for Work & Pensions

description: Public authority - central government

SOCIAL FINANCE LIMITED

description:
The Sigrid Rausing Trust, 12 Penzance Place, London, W11 4PA (Companies House Number 13152028)
The R And S Cohen Foundation Nominees Limited, 4 Stanley Crescent, London, W11 2NB (Companies House Number 05752230)
David Blood, 87 Vauxhall Walk, London, SE11 5HJ (Individual - April 1959)

noEngagementNoticeRationale: A Prior Information Notice has been published on Find a Tender on 27 January 2025 with the following procurement identifier (OCID): ocds-h6vhtk-04d68c


title: Supply and Delivery of Period Products

description: The Buyer reserves the right to run Secondary Competitions within Lot 1 as detailed within the tender documents.

description: Lot 1 will be a ranked arrangement with multiple Suppliers. The Supplier(s) will be required to supply and deliver the relevant period hygiene products to schools and other EA locations across Northern Ireland on an ad-hoc basis.

AC1 - Price

type: cost

description: The evaluation of this tender will be based on the assessment of Mandatory Requirements (Pass/Fail) and the prices submitted within the document FMM-24-006 Pricing Schedule to achieve the MAT bid for each Lot/Section.

type: technical

description: Previous Experience

title: Fully Managed Service for Primary School Annual Provision

description: Lot 2 will be awarded to a single Supplier to provide a fully managed service for the supply and delivery of period products to all primary schools in Northern Ireland.

description: Previous Experience

region: UKN

description: Disposable personal wipes

description: Underwear

description: Sanitary towels or tampons

description: Sanitary towels or tampons

title: Supply and Delivery of Period Hygiene Products

description: Not published

description: Tender notice on Find a Tender

type: closed

method: withAndWithoutReopeningCompetition

description:
The tender has been divided into two distinct Lots to reflect the differing specifications, operational models, and procurement requirements of the end users.
Lot 1 is envisaged to be a ranked agreement, with up to three (3) Suppliers awarded per Section.
Lot 2 is envisaged to be awarded to a single Supplier for the managed service provision to Primary Schools.
The Buyer may purchase items from the Framework Agreement via direct call-off or Secondary Competition throughout the Framework Term.
Further competition may be commissioned during the Framework Agreement term for additional Period Hygiene Products. Any further secondary competitions for Competed Goods will be run with all Suppliers appointed to the Framework Agreement, irrespective of the Lot they are awarded (unless otherwise excluded through poor performance). Once awarded, the Competed Goods shall form part of the Standard Goods which the successful Framework Agreement Supplier is eligible to provide under the terms of this Framework Agreement for the duration of the Framework Agreement.
The Buyer reserves the right to add or remove items from the Framework Agreement schedule at any time during the period of the Framework Agreement.  The Supplier is reminded that the extent of these additions/deletions is not limited so long as they are within the scope of the Framework Agreement Lot.  Further information in relation to the mechanism used is contained within the tender documents.

description:
This Framework Agreement will be established on behalf of EA, Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), and Controlled Youth Centres (https:// www.education-ni.gov.uk/services/schools-plus),
Further Education Colleges in NI (https://www.nidirect.gov.uk/contacts/further-educationfe-colleges),
Grant Controlled Integrated Education Schools in NI (https:// www.ni cie.org/parents/ school -finder/), Independent Schools in NI (https://www.isc.co.uk/ schools/northern-ireland/),
Libraries NI (https:// www.librariesni.org.uk/ Libraries/),
EA Teachers' and Educational Centres,
Council for the Curriculum, Examination and Assessment NI (CCEA),
Armagh Observatory and Planetarium,
Middletown Centre for Autism,
Controlled Schools Support Council (CSSC),
Northern Ireland Council for Integrated Education (NICIE) who may also use this Framework .

riskDetails:
The recent legislative expansion mandating the provision of period products to a broader range of end users—beyond pupils and students—introduces a degree of uncertainty that may impact contract performance. The extended scope potentially includes staff and visitors across participating bodies, for whom no historical usage data exists. While an additional contingency has been factored into the Framework value, actual demand levels remain difficult to forecast with precision and may exceed anticipated thresholds.
Other risks to satisfactory performance include:
Product Unavailability or Recall: There is a risk of supply chain disruptions or product recalls, particularly affecting branded items. This is mitigated through the appointment of multiple suppliers across sections within Lot 1, alongside a mechanism allowing Suppliers from the unbranded sanitary towels section (Lot 2) to deliver in the event of supplier failure or no award.
Manufacturer-Led Product Changes: Alterations to product specifications—such as pack sizes, formulations, or packaging—may affect perceived value or suitability. The Specification includes allowances for reasonable modifications where products continue to provide best value for money.
Legislative or Regulatory Shifts: Future changes to environmental, public health, or product safety legislation may necessitate updates to product requirements. The Specification has been designed to accommodate such changes without requiring separate procurement action.
Variable Uptake by Participating Bodies: Participation by bodies such as LibrariesNI remains unconfirmed. Should they onboard during the life of the Framework—subject to approval from the Education Authority—the resulting increase in demand could be substantial and is not currently reflected in contingency values. In such a scenario, a contract modification may be required to safeguard ongoing delivery.
These risks have been identified as "known unknown" risks.

financialTerms: Full details can be found in the CfT documents section on eTendersNI https://etendersni.gov.uk/epps/home.do

mainProcurementCategory: goods

Education Authority

locality: Belfast

postalCode: BT1 2NQ

streetAddress: 40 Academy Street

description: Public authority - central government

description: Northern Irish devolved regulations apply

description: Preliminary market engagement notice on Find a Tender

description: Education Authority Northern Ireland (EANI) is currently preparing to initiate a procurement process to award a framework for the supply of period hygiene products to the Education Authority throughout Northern Ireland. EANI wishes to engage with the market at this stage to establish the level of market interest and to gather information that will be beneficial in the retendering process. Suppliers who wish to participate in the market engagement exercise should complete the pre-market engagement questionnaire. Further information including the questionnaire can be downloaded from CfT Documents of CfT 5847100. The questionnaire must be completed and submitted no later than 3 pm on the closing date detailed. There are no formal tender documents to be completed other than the questionnaire. Any information gathered will NOT be considered in any future tender evaluation exercise. Participation or non-participation in this pre-procurement market engagement shall not prevent any supplier/provider from participating in a potential procurement process nor is it intended that any information supplied shall place any supplier/ provider at an advantage in any forthcoming procurement process. For the avoidance of doubt, this stage of the project is not part of a formal procurement process and there is no commitment, at this stage to carrying out such a process.


description: Following the initial contract period, there are [2] potential extension periods of up to [12] months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.

Ac1 - Project Delivery Team Experience

description: As per tender documentation

name: AC2 - Proposed Methodology for Resourcing Industry Support Advisers

description: As per tender documentation

AC3 - Contract Management

description: As per tender documentation

AC4 - Evaluation of Support

description: As per tender documentation

AC5 - Contingency Arrangements

description: As per tender documentation

AC6 - Social Value

description: As per tender documentation

name: AC7 - Total Cost for evaluation purposes

description: As per tender documentation

weightingDescription: As per tender documentation

description: As per tender documentation

description: As per tender documentation

description: Business and management consultancy services

description: Business development consultancy services

description: Development consultancy services

description: Training services

description: Education and training services

description: Specialist training services

description: Training programme services

description: Vocational training services

description: Human resources management consultancy services

title: ID 5827949 – DFE Tourism NI Managed Business Support Services

description: Not published

description: Tender notice on Find a Tender

description:
The Northern Ireland Tourist Board trading as Tourism Northern Ireland (TNI) (“the Client”) wishes to appoint a Contractor to provide a Managed Business Support Service to the Tourism Industry.   The Client is a statutory, non-departmental public body funded by the Department for the Economy (DfE), from monies provided by the Northern Ireland Assembly.
For further details please see the procurement documents

riskDetails:
The Contracting Authority expressly reserves the rights:
(I).	not to award any contract as a result of the procurement process commenced by publication of this notice;
(II).	to make whatever changes it may see fit to the content and structure of the tendering Competition;
(III).	to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
(IV).	to award contract(s) in stages.
and in no circumstances will the Authority be liable for any costs incurred by candidates.
Suppliers should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.

financialTerms: The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.

submissionMethodDetails:
Tenders must be submitted electronically via the  relevant Call for Tender (CfT) opportunity  on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps

Tourism Northern Ireland

postalCode: BT2 7ES

streetAddress: Floors 10-12 Linum Chambers, Bedford Square

description: Public authority - central government

CPD - Supplies & Services Division

roles: procuringEntity processContactPoint

postalCode: BT3 9ED

streetAddress: Clare House, 303 Airport Road West

roleDetails: Construction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland

description:
Tourism Northern Ireland will be hosting Market Engagement Days at their offices in Belfast (Wednesday 2nd April am) and via Microsoft Teams  (Thursday 3rd April pm) for suppliers interested in finding out more.
The procurement process will be managed by Northern Ireland’s Construction Procurement Delivery (CPD). Agencies interested in attending the Market Engagement Days are asked to email ssdadmin.cpd@finance-ni.gov.uk by 5pm on Friday 28th March 2025 @ 5pm.
 Please note that appointments will be scheduled on a first come basis and will last a maximum of 45 minutes. A maximum of 3 people per supplier should attend


rel: canonical

description: 2 x 12 month extension periods.

description:
HIAL requires the provision of a Property Management Function and Computer Aided Facilities Management (CAFM) system to support the management of the Maintenance Contractors and Facilities Management supply chain to all 11 HIAL airports, largely consisting of a multitude of SME contractors with contracts of a varied size and nature.
The overall purpose of the contract is to achieve high levels of performance and customer satisfaction, whilst ensuring compliance with relevant statutory and mandatory legislation.
The service provider shall manage and coordinate HIAL’s maintenance requirements and third party contractors, and engagement with internal stakeholders through the provision of the following services:
- Programming and managing routine planned, remedial and reactive works provided by HIAL third party contractors;
- Review direct instructions from the airport manager for reactive maintenance and issue instruction to third party contractors;
- Provision of helpdesk function and CAFM system;
- Transfer of HIAL asset data (in xls format) into the CAFM system;
- Managing asset data input from contractors to populate the CAFM system;
- Manage contractors work and report to HIAL (through CAFM);
- Prepare scope for minor project tasks, get quotations from HIAL contractors, issue task order and manage contractor;
- Data information management including reporting, auditing, trend analysis on supply chain performance;
- Contract management support including production of performance reports and supporting supply chain review meetings where requested;
- Provide asset inspection and reporting services to support HIAL in managing the maintenance and renewal regime of its buildings;
- Reporting on supply chain performance to help ensure that all planned maintenance is done correctly and on time, reactive works are prioritised accordingly and completed timeously;
- Reporting on asset performance to ensure compliance with all statutory and legal obligations (including Health & Safety);
- Coordination of all maintenance activities.
See attached PIN Document for more information on the background to requirement, scope, programme and next steps.

variantPolicy: allowed

description: HIAL's airports at Barra, Benbecula, Campbeltown, Dundee, Inverness, Islay, Kirkwall, Stornoway, Sumburgh, Tiree and Wick John O'Groats.

description: Contract administration services

description: Commercial property management services

description: Computer facilities management services

title: Prior Information Notice - Property Management Services Function

description: The tender submission deadline has been revised to 12:00 PM on Tuesday 6 May 2025, to account for the UK bank holiday. HIAL offices will be closed on Monday 5 May 2025 and unable to administer the PCS Postbox.

label: Time limit

label: Conditions for opening of tenders

description:
There appears to have been some confusion regarding this notice, therefore we are extending the opportunity by a further two weeks.
Please note, this is not a Prior Information Notice (PIN). It is a Contract Notice inviting tender submissions, linked to a previous PIN. Unfortunately, the contract title includes the term ‘Prior Information Notice’, and this cannot be amended.
An additional week for clarifications has also been added to allow bidders sufficient time to raise and receive responses to any queries.
Bidders who have already submitted may upload a new bid. Please note, the last bid submitted by each bidder will be the bid that is evaluated.

scheme: CELEX

description: 2028 or 2030

description:
This is a Prior Information Notice (PIN) to inform the supply market of one of 31 forthcoming Infrastructure Maintenance Service Tenders across HIAL Airports/
Provision of a Property Management Function and CAFM system to ensure ongoing infrastructure compliance and term contract management, including provision and management of a CAFM System for HIAL staff and Contractors to utilise.

electronicInvoicingPolicy: allowed

description: Commercial property management services

Highlands and Islands Airports Limited

region: UKM

locality: Inverness

postalCode: IV2 7JB

streetAddress: Head Office, Inverness Airport

description: Airport-related activities

legalName: Highlands and Islands Airports Limited

Sheriff Court

postalCode: IV1 1AH

streetAddress: Sheriff Court House, Inverness Justice Centre, Longman Road

legalName: Sheriff Court

description:
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=779502.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:779502)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=779502


description: Services provided by individual artists

description: One extension of 6 months can be applied but must only be used where unforeseen circumstances has prevented the project delivery to be delayed and is supported by WCC

description:
1. Experience in Design and Delivery of Murals
2. Understanding of The Brief – design and delivery methodology
3. Responsible Procurement

description: Services provided by individual artists

description: Artists' paints

description: Paints and wallcoverings

title: BT257 - Great Western Road Overbridge public art mural

description: Tender notice on Find a Tender

description: Tender notice on Find a Tender

description: Tender notice on Find a Tender

description: Tender notice on Find a Tender

description:
The co-design and professional delivery of an inspiring painted
public art mural to renew and revitalise the identity of the Westway
canalside

submissionMethodDetails: Access to the tender can be found here: https://wcc.ukp.app.jaggaer.com/go/75524998019570B42090

procurementMethodDetails: Below threshold - open competition

Westminster City Council

postalCode: SW1E 6QP

streetAddress: 64 Victoria Street

description: Public authority - sub-central government

Andrew Werdna

postalCode: NW10 5JA

streetAddress: 22a Bathurst Gardens London

scale: large

description: 6 months

description: Contract details notice on Find a Tender

documentType: contractNotice


title: Commercial Heating Repairs and Maintenance

description: Optional extension of up to 3 yars

description:
The requirement is for Commercial Heating Service, Repairs and Maintenance of approximately 340 Property Services sites and 24 Housing Services sites and comprises:
All Fife Council’s public buildings including schools, halls, sports centres, older person’s homes, offices, sheltered housing complexes etc.
Social Work Services group homes and Education Services janitorial houses which are of a more domestic nature.
Plant and equipment consisting of but not limited to natural gas, LPG & oil- fired commercial boilers, water heaters, radiant tube heaters, warm air heaters etc.
School Science Lab equipment (booms, taps, bollards, fume cupboards, sensors etc) and technical room equipment (forges etc).
Pressurisation units, booster pumps, fan assisted convectors, chimney sweeping, chimney inspections, rainwater harvesting pumps, solar systems and PV installations.
Two large district heating schemes Dunfermline Community Energy Scheme and Glenrothes Energy Network.

variantPolicy: notAllowed

title: District Heating Repairs and Maintenance

description: Optional extension of up to 3 years

description:
MAINTENANCE AND REPAIRS TO COMMERCIAL HEATING INSTALLATIONS FRAMEWORK
1ST OCTOBER 2025 – 30TH SEPTEMBER 2030 WITH OPTIONAL EXTENSION OF 3 YEARS

description: Heating engineering services for buildings

description: Commissioning of heating installations

description: Repair and maintenance services of central heating

description: Central-heating installation work

description: Parts of central-heating boilers

description: Central-heating boilers

description: Central-heating radiators

description: Central-heating radiators and boilers and parts

description: Plumbing and heating materials

description: District heating boiler

description: Central-heating equipment

description: Heating equipment

description: Fife

description: District heating

description: District heating boiler

description: District-heating mains construction work

description: District-heating plant construction work

title: Commercial Heating Service, Repair and Maintenance

documentType: economicSelectionCriteria

documentType: technicalSelectionCriteria

description: Optional extension available until 30th Sept 2033

periodRationale: Allows for technological upgrades to be developed and implemented before the end of the Framework. Delivery of the 5-year safety valve replacement programme, ensuring compliance with Health and Safety legislation and insurance requirements.

performanceTerms: Fife Council Terms and Conditions of Purchase of Services will apply to this Framework. Please see document entitled “CW0288 - Commercial Heating Conditions of Contract”

type: suitability

description: Se SPD Guidance document and SPD

Fife Council

locality: Glenrothes

postalCode: KY7 5LT

streetAddress: Fife House, North Street

description: Regional or local authority

scheme: COFOG

description: Commercial Heating

legalName: Fife Council

Kirkcaldy Sheriff Court

locality: Kirkcaldy

legalName: Kirkcaldy Sheriff Court

description:
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=802032.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please see Quality Criteria
(SC Ref:802032)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=802032