name: PROVINCIAL ADMINISTRATION - WESTERN PROVINCE

description: Service Industry Machinery and Equipment and Supplies

title: TENDER FOR THE PROCUREMENT OF SERVICE PARTS FOR GRZ 356CF FOR A MISTUBISHI TRUCK THE DEPARTMENT OF FORESTRY IN MONGU.

eligibilityCriteria:
Section ]: PRELIMINARY EVALUATION
   *Criterion[Type = file, Threshold = 100]: ATTACH  TAX CERTIFICATE
   *Criterion[Type = file, Threshold = 100]: ATTACH NAPSA CERTIFICATE

awardCriteriaDetails: LEAST COST SELECTION

submissionMethodDetails: VIA EGP

procurementMethodRationale: THRESHOLD

locality: MONGU

streetAddress: MONGU

description: PROCUREMENT OF SPARE PARTS


description: Motorcycles

scheme: UNSPSC

description: Motorcycles

title: REPEAT TENDER: ZPSC/ENQ/ET/107/2024 - TENDER TO ASSESS VARIOUS MOTORBIKES ON MECHANICAL CONDITION

currency: ZMW

status: cancelled

description: Motorbikes

awardCriteria: lowestCost

procurementMethod: limited

eligibilityCriteria:
Section ]: Preliminary Evaluation Stage
   *Criterion[Type = file, Threshold = 100]: Please attach certificate of incorporation / registration
   *Criterion[Type = file, Threshold = 100]: Please attach a valid ZRA Tax Clearance Certificate

Zambia Postal Services Corporation

roles: buyer procuringEntity

region: ZM

locality: Ndola

countryName: Zambia

streetAddress: Plot No. 17/18 Arusha Street, North End, Ndola.

scheme: ZM-PCR

legalName: Zambia Postal Services Corporation

description: Motorbikes

initiationType: tender


description: Paints and primers and finishes

description: Paints and primers and finishes

title: TENDER FOR THE SUPPLY AND DELIVERY OF PAINT TO CHIPATA COLLEGE OF EDUCATION, EASTERN PROVINCE

eligibilityCriteria:
Section ]: Prelimary Requirements
   *Criterion[Type = file, Threshold = 100]: Attach Company Registration Certificate
   *Criterion[Type = file, Threshold = 100]: Attach Valid Tax clearance certificate
   *Criterion[Type = file, Threshold = 100]: Attach Valid NAPSA compliance certificate
   *Criterion[Type = file, Threshold = 100]: Attach Company Registration Certificate
   *Criterion[Type = file, Threshold = 100]: Attach Valid Tax clearance certificate
   *Criterion[Type = file, Threshold = 100]: Attach Valid NAPSA compliance certificate

awardCriteriaDetails: Least Cost Selection (LCS)

submissionMethodDetails: Online

CHIPATA COLLEGE OF EDUCATION

locality: CHIPATA

legalName: CHIPATA COLLEGE OF EDUCATION

description: procurement of paints


description: Laboratory and scientific equipment

description: Laboratory and scientific equipment

title: Supply and Delivery of Gas for School of Veterinary Medicine for the University of Zambia

status: planned

description: LABORATORY AND SCIENIFIC EQUIPMENT

eligibilityCriteria:
Section ]: Certificate of Incorporation
   *Criterion[Type = file, Threshold = 100]: Certification of Incorporation
Section ]: ZRA Valid Tax Clearance
   *Criterion[Type = file, Threshold = 100]: ZRA Valid Tax Clerance
Section ]: Vaid NAPSA 2024 Certificate
   *Criterion[Type = file, Threshold = 100]: Valid NAPSA 2024 Certificate
Section ]: Attach quotation
   *Criterion[Type = file, Threshold = 100]: Attach quotation

awardCriteriaDetails: LEAST COST

submissionMethodDetails: ON LINE

procurementMethodRationale: DIRECT BIDDING

The University of Zambia

locality: Lusaka

legalName: The University of Zambia

description: LABORATORY AND SCIENIFIC EQUIPMENT


description: Drugs and Pharmaceutical Products

description: Drugs and Pharmaceutical Products

title: TENDER FOR SUPPLY AND DELIVERY OF ASSORTED HEAVY DUTY BIN LINERS

description: Supply and Delivery of assorted heavy duty bin liners for waste disposal at Solwezi General Hospital

eligibilityCriteria:
Section ]: PRELIMINARY REQUIREMENTS
   *Criterion[Type = file, Threshold = 100]: ATTACH PACRA REGISTRATION CERTIFICATE
   *Criterion[Type = file, Threshold = 100]: ATTACH VALID ZRA TAX CLEARANCE CERTIFICATE
   *Criterion[Type = file, Threshold = 100]: VALID ZPPA CERTIFICATE

awardCriteriaDetails: The best evaluated bidder

submissionMethodDetails: Through e-GP System

procurementMethodRationale: According to procurement threshold

Solwezi General Hospital

locality: Solwezi

legalName: Solwezi General Hospital

description: Drugs and surgicals


description: Stationery

description: Stationery

title: Procurement of anti virus

status: active

description: Procurement of anti virus

description: Stationery

description: Stationery

title: procurement of Anti virus

description: Procurement of stationery

eligibilityCriteria:
Section ]: Preliminary evaluation
   Criterion[Type = file]: Attach valid ZRA certificate
   *Criterion[Type = file, Threshold = 100]: Attach certificate of incorporation

awardCriteriaDetails: best evaluated bidder

submissionMethodDetails: online via egp

procurementMethodRationale: simplified bidding

Rufunsa Town Council

locality: Rufunsa

streetAddress: P.O.Box 1

legalName: Rufunsa Town Council

Provendor Investment Limited

roles: tenderer supplier

locality: LUSAKA

streetAddress: LUSAKA

legalName: Provendor Investment Limited

Rufunsa Town Council

region: Rufunsa

description: Procurement of stationery

description: Stationery

description: Stationery

title: Procurement of anti virus

description: Procurement of stationery


description: Fuels

description: Fuels

title: Tender to supply and delivery of stationary

description: stationary

eligibilityCriteria:
Section ]: preliminary requirements
   *Criterion[Type = file, Threshold = 100]: certificate of incoparation
   *Criterion[Type = file, Threshold = 100]: Attach valid tax clearance certificate

submissionMethodDetails: online via e-GP

nyimba district health office

locality: NYIMBA

legalName: nyimba district health office

MAVLEE GENERAL DEALERS

locality: nyimba

streetAddress: plot 2424, vikonde nyimba

legalName: MAVLEE GENERAL DEALERS

Kacholola Systems Limited

locality: Nyimba

streetAddress: Azele Village, Great East Road Kacholola

legalName: Kacholola Systems Limited

description: stationary


description: Audit services

description: Audit services

title: ZPPA/3901/APP001/24-TENDER FOR PROVISION OF EXTERNAL AUDIT SERVICES TO ZAMBIA PUBLIC PROCUREMENT AUTHORITY ON A THREE-YEAR RUNNING CONTRACT, SUBJECT TO REVIEW ANNUALLY FOR POSSIBLE RENEWAL BASED ON SATISFACTORY PERFORMANCE

format: text/html

description: The Zambia Public Procurement Authority (the Client) has been allocated funds from the 2024 budget and intends to apply the funds to eligible payments under the contract for which this Request for Proposals is issued. Payments by the Client will be made only at the request of the authorized representative, and will be subject, in all respects, to the terms and conditions of the Contract

documentType: biddingDocuments

name: AMG Global Chartered Accountants (Zambia)

description: Procurement of Consulting Services for the provision of external auditing services

eligibilityCriteria:
Section ]: Written Power of Attorney
   *Criterion[Type = file, Threshold = 100]: Please attach a written Power of Attorney from the Management, Board of Directors, or Company Secretary (Clearly stating the appointed representative and his/her specimen signature. Further, the appointing authorities must indicate their Names, designations and signatures on the power of attorney). Use the template provided in section IV
Section ]: Bid Submission Form
   *Criterion[Type = file, Threshold = 100]: Please attach a duly signed bid submission form. The bid submission form should be signed by the person appointed in the power of attorney. Please use the bid submission form template provided in section IV
Section ]: Bid Securing Declaration
   *Criterion[Type = file, Threshold = 100]: Please attach duly signed bid securing declaration form. The bid securing declaration form should be signed by the person appointed in the power of attorney Please use the bid submission form template provided in section IV
Section ]: Bid Validity Period
   *Criterion[Type = text, Threshold = 100]: The bid shall remain valid for a period of 120 days from the date of tender closing
Section ]: PACRA Print Out
   *Criterion[Type = file, Threshold = 100]: Please attach a PACRA Printout showing beneficial owners of the company participating in the tender
Section ]: Tax Clearance Certificate
   *Criterion[Type = file, Threshold = 100]: Please attach valid ZRA Tax Clearance Certificate
Section ]: Certificate of Incorporation or Registration
   *Criterion[Type = file, Threshold = 100]: please attach a certificate of Incorporation or registration
Section ]: Practicing License
   *Criterion[Type = file, Threshold = 100]: Please attach a valid Zambia Institute of Chartered Accountants (ZICA) practicing license
Section ]: Subject to Suspension
   *Criterion[Type = file, Threshold = 100]: Please attach a written and signed statement that the bidder is not subject to suspension pursuant to the Act or that any of its directors or officers have not been involved with a bidder or supplier who is suspended or subject to suspension. The person appointed in the power of attorney should sign the statement
Section ]: Litigation Status
   *Criterion[Type = file, Threshold = 100]: Please attach a Litigation Status issued and signed by a registered legal practitioner or attorney representing the company
Section ]: Social Security Contribution Compliance Certificate
   *Criterion[Type = file, Threshold = 100]: Please attach a valid National Pension Scheme Authority (NAPSA) Compliance Certificate

awardCriteriaDetails: Best Evaluated Bidder

procurementMethodRationale: Direct Selection pursuant to section 47(2) of the PPA

Zambia Public Procurement Authority

streetAddress: Stand 1170 Sub-J, Procurement House, off Alick Nkhata Road, Longacres

legalName: Zambia Public Procurement Authority

streetAddress: Plot No.6 Lagos Road Rhodespark

description: Procurement of Consulting Services for the provision of external auditing of the 2023 financial Statements


description: Motor vehicles

description: Motor vehicles

title: Tender Notice

description: Tender Notice : Tender for the Purchase of Motor Vehicles

documentType: notice

description: Purchase of Motor vehicles

procurementMethod: open

eligibilityCriteria:
Section ]: Bid Security Section
   *Criterion[Type = text, Threshold = 50]: Amount
   Criterion[Type = file]: Attachment
Section ]: Mandatory Documents
   *Criterion[Type = text, Threshold = 100]: Attach Certificate of Incorporation and Share Structure
   *Criterion[Type = text, Threshold = 100]: Attach valid tax clearance certificate
   *Criterion[Type = text, Threshold = 100]: Attach valid NAPSA employer compliance certificate or Registration
   *Criterion[Type = text, Threshold = 100]: Attach valid workers compensation compliance certificate or Registration
   *Criterion[Type = text, Threshold = 100]: Attach signed manufacturers authorisation letter
   *Criterion[Type = text, Threshold = 100]: Attach acceptance valid bid security of 2 percent
   *Criterion[Type = text, Threshold = 100]: State bid validity period of 90 days
   *Criterion[Type = text, Threshold = 100]: Attach a signed Price and Completion schedule of Goods
   *Criterion[Type = text, Threshold = 100]: Attach Power of Attorney specifically for this tender
   *Criterion[Type = text, Threshold = 100]: Attach Signed bid submission form

awardCriteriaDetails:
LEGAL AID BOARD

BIDDING DOCUMENT

TENDER NO. 01/2024-LABHQ/10/4/2

TENDER FOR SUPPLY AND DELIVERY OF ONE (1NO.)
GASOLINE SALOON CAR AND ONE (1 N0.)  DIESEL ENGINE DOUBLE CAB 4 X 4   MOTOR VEHICLE

Financed by: The Government of the Republic of Zambia (GRZ)

Legal Aid Board
1st Floor, New Kent Building
Haile Selassie Road
P.O Box 32761
Lusaka, Zambia

Tel:  +260 (211) 256 453/4
Fax:  +260 (211) 256 456

October 2024
Table of Contents

PART 1 – Bidding Procedures	Error! Bookmark not defined.
Section I.  Instructions to Bidders	3
Section II.  Bidding Data Sheet (BDS)	17
Section III.  Evaluation and Qualification Criteria	21
Section IV.  Bidding Forms	24
Section V.  Eligible Countries	36
PART 2 – Supply Requirements	37
Section VI.  Schedule of Requirements	38
PART 3 - Contract	42
Section VII.  General Conditions of Contract	43
Section VIII.  Special Conditions of Contract	56
Section IX.  Contract Forms	58

SECTION I: INVITATION FOR BIDS

TENDER FOR SUPPLY AND DELIVERY OF ONE (1No.)  GASOLINE SALOON CAR AND ONE (1 N0.)  DIESEL ENGINE DOUBLE CAB 4 X 4 MOTOR VEHICLE

   IFB No:       [LABHQ/10/4/2]                             Issued date: [23rd October, 2024]

The Legal Aid Board (LAB) has set aside funds in this year`s budget towards the cost of Procurement for the supply and delivery of the following motor vehicles:

LOT NO	DESCRIPTION	QTY	DELIVERY PERIOD
1	Gasoline Saloon Car 1.0l-2.0l	01	12 weeks
2	Diesel Engine Double Cab 4 x 4 2.0l-2.5l
	01	12 weeks

Bidding will be conducted through Open National Bidding (ONB) procedures specified in the Public Procurement Act No. 8 of 2020 and Public Procurement Regulations No. 63 of 2011.

Legal Aid Board invites sealed bids from your company to tender for the supply and delivery of one (1No.)  Gasoline Saloon Car and one (1 No.) Diesel Double Cab motor 4 x 4 Vehicle.

A complete set of bidding documents in English may be purchased by interested bidders through the Zambia Public Procurement Authority (ZPPA) electronic Government Procurement (e-GP) platform upon payment of non-refundable fee of K1, 000. 00 or its equivalent in a freely convertible currency at the prevailing exchange rate or by Bank Certified Cheque.

Submission of bids for this tender is by electronic means ONLY on the Zambia Public Procurement Authority (ZPPA) e-GP platform. Full information regarding this tender can be found on the electronic Government Procurement website eprocure.zppa.org.zm/epps. For any clarifications on how to bid for the tender kindly get in touch with the Zambia Public Procurement Authority (ZPPA) on:

Support @ zppa.org.zm or call +260 211 377 415, +260 211 377 216, +260 970 412 200, +260 968 006 707, +260 957 091 050

The closing date for the receipt of bids is Thursday, 21st November 2024 at 10:30hrs local time and any bids received after the time and date stipulated above will not be accepted.

Issued by
Director/CEO
Legal Aid Board

Section I.  Instructions to Bidders

Table of Clauses
A.	General	5
1	Scope of Bid	5
2	Source of Funds	5
3	Fraud and Corruption	5
4	Eligible Bidders	6
5	Eligible Goods and Related Services	6
B.	Contents of Bidding Documents	7
6	Sections of Bidding Documents	7
7	Clarification of Bidding Documents	7
8	Amendment of Bidding Documents	8
C.	Preparation of Bids	8
9	Cost of Bidding	8
10	Language of Bid	8
11	Documents Comprising the Bid	8
12	Bid Submission Form and Price Schedules	8
13	Alternative Bids	8
14	Bid Prices and Discounts	8
15	Documents Establishing the Eligibility of the Bidder	9
16	Documents Establishing the Conformity of the Goods and Related Services	9
17	Documents Establishing the Qualifications of the Bidder	10
18	Period of Validity of Bids	10
19	Bid Security	10
20	Format and Signing of Bid	11
D.	Submission and Opening of Bids	11
21	Submission, Sealing and Marking of Bids	11
22	Deadline for Submission of Bids	11
23	Late Bids	12
24	Withdrawal,  Substitution, and Modification of Bids	12
25	Bid Opening	12
E.	Evaluation and Comparison of Bids	13
26	Confidentiality	13
27	Clarification of Bids	13
28	Responsiveness of Bids	13
29	Non-conformities, Errors, and Omissions	13
30	Preliminary Examination of Bids	14
31	Examination of Terms and Conditions; Technical Evaluation	14
32	Evaluation of Bids	14
33	Comparison of Bids	15
34	Post-qualification of the Bidder	15
35	Procuring Entity’s Right to Accept Any Bid, and to Reject Any or All Bids	15
F.	Award of Contract	15
36	Award Criteria	15
37	Procuring Entity’s Right to Vary Quantities at Time of Award	15
38	Notification of Award	16
39	Signing of Contract	16
40	Performance Security	16

Section I.  Instructions to Bidders

A.	General
1	Scope of Bid
1.1	The Procuring Entity indicated in the Bidding Data Sheet (BDS), issues these Bidding Documents for the supply of Goods and Related Services incidental thereto as specified in Section VI, Schedule of Requirements. The name and identification number of this Open National Bidding (ONB) procurement are specified in the BDS. The name, identification, and number of lots of are provided in the BDS.
1.2	Throughout these Bidding Documents:
(a)	the term “in writing” means communicated in written form (e.g. by mail, e-mail, fax, telex) with proof of receipt;
(b)	if the context so requires, “singular” means “plural” and vice versa;
(c)	“day” means calendar day;
(d)	the term “Contract Manager” refers to the officer, body or institution appointed under Section 57 of the Public Procurement Act of 2008;
(e)	“Government” refers to the Government of the Republic of Zambia, any Procuring Entity or the relevant approvals authority as defined in the Public Procurement Act of 2008; and
(f)	“ZPPA” refers to the Zambia Public Procurement Authority.
2	Source of Funds
1.1.	The Procuring Entity specified in the BDS has applied for or received financing (hereinafter called “funds”) from Government toward the cost of the project or programme named in the BDS.  The Procuring Entity intends to apply a portion of the funds to eligible payments under the contract for which these Bidding Documents are issued.
2.1	Payments by Procuring Entity will be made only at the request of the Contract Manager.
3	Fraud and Corruption
3.1	Government requires that Procuring Entities (including beneficiaries of the funds), as well as bidders, suppliers, contractors, and consultants under Government-financed contracts, observe the highest standard of ethics during the procurement and execution of such contracts.  In pursuit of this policy, Government:
(a)	defines, for the purposes of this provision, the terms set forth below as follows:
(i)	“corrupt practice” means the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence the action of a public official in the procurement process or in contract execution;
(ii)	“fraudulent practice” means a misrepresentation or omission of facts in order to influence a procurement process or the execution of a contract;
(iii)	“collusive practice” means a scheme or arrangement between two or more bidders, with or without the knowledge of the Procuring Entity, designed to establish bid prices at artificial, noncompetitive levels; and
(iv)	“coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the procurement process or affect the execution of a contract;
(b)	will reject a proposal for award if it determines that the Bidder recommended for award has, directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for the Contract in question;
(c)	will sanction a firm or individual, including suspending or barring a bidder or supplier in accordance with Sections sixty-five, sixty-six and sixty-seven of the Public Procurement Act of 2008 and in accordance with regulations 162 to 167 of the Public Procurement Regulations of 2011. A bidder or supplier aggrieved by such a decision may appeal in accordance with Section sixty-nine of the Public Procurement Act of 2008; and
(d)	will have the right to require that a provision be included in Bidding Documents and in contracts financed by Government, requiring bidders, suppliers, contractors and consultants to permit Government to inspect their accounts and records and other documents relating to the Bid submission and contract performance and to have them audited by auditors appointed by Government.

4	Eligible Bidders
4.1	A Bidder, and all parties constituting the Bidder, may have the nationality of any country, subject to the restrictions specified in Section V, Eligible Countries.  A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country.  This criterion shall also apply to the determination of the nationality of proposed subcontractors or suppliers for any part of the Contract including Related Services.
4.2	A Bidder shall not have a conflict of interest.  All bidders found to have conflict of interest shall be disqualified.  Bidders may be considered to have a conflict of interest with one or more parties in this bidding process, if they:
(a)	are associated with a firm which has been engaged by the Procuring Entity to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods to be purchased under these Bidding Documents ; or
(b)	submit more than one bid in this bidding process, except for alternative offers permitted under ITB Clause 13.  However, this does not limit the participation of subcontractors in more than one bid;
4.3	A Bidder that is under a declaration of ineligibility by ZPPA in accordance with ITB Clause 3, at the date of contract award, shall be disqualified. The list of debarred firms is available at the electronic address specified in the BDS.
4.4	A statutory corporation or body or company in which Government has a majority or controlling interest shall be eligible only if they meet the provisions of Section 34 of the Public Procurement Act of 2008. To establish eligibility, the government-owned enterprise or institution should provide all relevant documents (including its charter) sufficient to demonstrate that it meets the provisions of Section 34(2) of the Public Procurement Act of 2008.
4.5	Bidders shall provide such evidence of their continued eligibility satisfactory to the Procuring Entity, as the Procuring Entity shall reasonably request.

5	Eligible Goods and Related Services
5.1	All the Goods and Related Services to be supplied under the Contract and financed by Government may have their origin in any country in accordance with Section V, Eligible Countries.
5.2	For purposes of this Clause, the term “goods” includes commodities, raw material, machinery, equipment, and industrial plants; and “related services” includes services such as insurance, installation, training, and initial maintenance.
5.3	The term “origin” means the country where the goods have been mined, grown, cultivated, produced, manufactured or processed; or, through manufacture, processing, or assembly, another commercially recognized article results that differs substantially in its basic characteristics from its components.

B.	Contents of Bidding Documents
6	Sections of Bidding Documents
6.1	The Bidding Documents consist of Parts 1, 2, and 3, which include all the Sections indicated below, and should be read in conjunction with any Addendum issued in accordance with ITB Clause 8.
PART 1    Bidding Procedures
	Section I. Instructions to Bidders (ITB)
	Section II. Bidding Data Sheet (BDS)
	Section III. Evaluation and Qualification Criteria
	Section IV. Bidding Forms
	Section V. Eligible Countries
PART 2   Supply Requirements
	Section VI. Schedule of Requirements
PART 3   Contract
	Section VII. General Conditions of Contract (GCC)
	Section VIII. Special Conditions of Contract (SCC)
	Section IX. Contract Forms
6.2	The Invitation for Bids issued by the Procuring Entity is not part of the Bidding Documents.
6.3	The Procuring Entity is not responsible for the completeness of the Bidding Documents and their addendum, if they were not obtained directly from the Procuring Entity.
6.4	The Bidder is expected to examine all instructions, forms, terms, and specifications in the Bidding Documents.  Failure to furnish all information or documentation required by the Bidding Documents may result in the rejection of the bid.
7	Clarification of Bidding Documents
7.1	A prospective Bidder requiring any clarification of the Bidding Documents shall contact the Procuring Entity in writing at the Procuring Entity’s address specified in the BDS.  The Procuring Entity will respond in writing to any request for clarification, provided that such request is received no later than fourteen (14) days prior to the deadline for submission of bids.  The Procuring Entity shall forward copies of its response to all those who have acquired the Bidding Documents directly from it, including a description of the inquiry but without identifying its source.  Should the Procuring Entity deem it necessary to amend the Bidding Documents as a result of a clarification, it shall do so following the procedure under ITB Clause 8 and ITB Sub-Clause 22.2.

8	Amendment of Bidding Documents
8.1	At any time prior to the deadline for submission of bids, the Procuring Entity may amend the Bidding Documents by issuing addendum.
8.2	Any addendum issued shall be part of the Bidding Documents and shall be communicated in writing to all who have obtained the Bidding Documents directly from the Procuring Entity.
8.3	To give prospective Bidders reasonable time in which to take an addendum into account in preparing their bids, the Procuring Entity may, at its discretion, extend the deadline for the submission of bids, pursuant to ITB Sub-Clause 22.2

C.	Preparation of Bids
9	Cost of Bidding
9.1	The Bidder shall bear all costs associated with the preparation and submission of its bid, and the Procuring Entity shall not be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process.
10	Language of Bid
10.1	The Bid, as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Procuring Entity, shall be written in English.  Supporting documents and printed literature that are part of the Bid may be in another language provided they are accompanied by an accurate translation of the relevant passages into the language specified in the BDS, in which case, for purposes of interpretation of the Bid, such translation shall govern.
11	Documents Comprising the Bid
11.1	The Bid shall comprise the following:
(a)	Bid Submission Form and the applicable Price Schedules, in accordance with ITB Clauses 12 and 14;
(b)	Bid Security or Bid-Securing Declaration, in accordance with ITB Clause 19, if required;
(c)	written confirmation authorizing the signatory of the Bid to commit the Bidder, in accordance with ITB Clause 20;
(d)	documentary evidence in accordance with ITB Clauses 16 and 27, that the Goods and Related Services conform to the Bidding Documents;
(e)	documentary evidence in accordance with ITB Clause 17 establishing the Bidder’s qualifications to perform the contract if its bid is accepted;  and
(f)	any other document specified in the BDS.
12	Bid Submission Form and Price Schedules
12.1	The Bidder shall submit the Bid Submission Form using the form furnished in Section IV, Bidding Forms.  This form must be completed without any alterations to its format, and no substitutes shall be accepted.  All blank spaces shall be filled in with the information requested.
12.2	The Bidder shall submit the Price Schedules for Goods and Related Services, according to their origin as appropriate, using the forms furnished in Section IV, Bidding Forms
13	Alternative Bids
13.1	Unless otherwise specified in the BDS, alternative bids shall not be considered.
14	Bid Prices and Discounts
14.1	The prices and discounts quoted by the Bidder in the Bid Submission Form and in the Price Schedules shall conform to the requirements specified below.
14.2	All lots and items must be listed and priced separately in the Price Schedules. If a Price Schedule shows items listed but not priced, their prices shall be assumed to be included in the prices of other items.  Lots or items not listed in the Price Schedule shall be assumed to be not included in the bid, and provided that the bid is substantially responsive, the corresponding adjustment, as appropriate, shall be applied in accordance with ITB Clause 29.
14.3	The price to be quoted in the Bid Submission Form shall be the total price of the bid, excluding any discounts offered.
14.4	The Bidder shall quote any unconditional discounts and indicate the method for their application in the Bid Submission Form.
14.5	Prices shall be quoted in Zambian Kwacha, inclusive of all taxes and duties (Delivered Duties Paid).
14.6	Prices quoted by the Bidder shall be fixed during the Bidder’s performance of the Contract and not subject to variation on any account.
14.7	If so indicated in ITB Sub-Clause 1.1, bids are being invited for individual contracts (lots) or for any combination of contracts (packages).  Unless otherwise indicated in the BDS, prices quoted shall correspond to 100 percent of the items specified for each lot and to 100 percent of the quantities specified for each item of a lot.  Bidders wishing to offer any price reduction (discount) for the award of more than one Contract shall specify the applicable price reduction in accordance with ITB Sub-Clause 14.4 provided the bids for all lots are submitted and opened at the same time.
15	Documents Establishing the Eligibility of the Bidder
15.1	To establish their eligibility in accordance with ITB Clause 4, Bidders shall complete the Bid Submission Form, included in Section IV, Bidding Forms.
16	Documents Establishing the Conformity of the Goods and Related Services
16.1	To establish the conformity of the Goods and Related Services to the Bidding Documents, the Bidder shall furnish as part of its Bid the documentary evidence that the Goods conform to the technical specifications and standards specified in Section VI, Schedule of Requirements.
16.2	The documentary evidence may be in the form of literature, drawings or data, and shall consist of a detailed item by item description of the essential technical and performance characteristics of the Goods and Related Services, demonstrating substantial responsiveness of the Goods and Related Services to the technical specification, and if applicable, a statement of deviations and exceptions to the provisions of the Schedule of Requirements.
16.3	The Bidder shall also furnish a list giving full particulars, including available sources and current prices of spare parts, special tools, etc., necessary for the proper and continuing functioning of the Goods during the period specified in the BDS following commencement of the use of the goods by the Procuring Entity.
16.4	Standards for workmanship, process, material, and equipment, as well as references to brand names or catalogue numbers specified by the Procuring Entity in the Schedule of Requirements, are intended to be descriptive only and not restrictive.  The Bidder may offer other standards of quality, brand names, and/or catalogue numbers, provided that it demonstrates, to the Procuring Entity’s satisfaction, that the substitutions ensure substantial equivalence or are superior to those specified in the Schedule of Requirements.

17	Documents Establishing the Qualifications of the Bidder
17.1	The documentary evidence of the Bidder’s qualifications to perform the contract if its bid is accepted shall establish to the Procuring Entity’s satisfaction:
(a)	that, if required in the BDS, in case of a Bidder not doing business within the Zambia, the Bidder is or will be (if awarded the contract) represented by an Agent in Zambia equipped and able to carry out the Supplier’s maintenance, repair and spare parts-stocking obligations prescribed in the Conditions of Contract and/or Technical Specifications; and
(b)	that the Bidder meets  each of the qualification criterion specified in Section III, Evaluation and Qualification Criteria.

18	Period of Validity of Bids
18.1	Bids shall remain valid for the period specified in the BDS after the bid submission deadline date prescribed by the Procuring Entity.  A bid valid for a shorter period shall be rejected by the Procuring Entity as no-responsive.
18.2	In exceptional circumstances, prior to the expiration of the bid validity period, the Procuring Entity may request bidders to extend the period of validity of their bids. The request and the responses shall be made in writing. If a Bid Security is requested in accordance with ITB Clause 19, it shall also be extended for a corresponding period. A Bidder may refuse the request without forfeiting its Bid Security.
19	Bid Security
19.1	The Bidder shall furnish as part of its bid, a Bid Security or a Bid-Securing Declaration, if required, as specified in the BDS.
19.2	The Bid Security shall be in the amount specified in the BDS and denominated in Zambian Kwacha, and shall:
(a)	at the bidder’s option, be in the form of either a letter of credit, or a bank guarantee from a banking institution, or a bond issued by a surety;
(b)	be issued by a reputable institution selected by the bidder. If the institution issuing the bond is located outside Zambia, it shall have a correspondent financial institution located in Zambia to make it enforceable.
(c)	be substantially in accordance with one of the forms of Bid Security  included in Section IV, Bidding Forms, or other form approved by the  Procuring Entity prior to bid submission;
(d)	be payable promptly upon written demand by the Procuring Entity in case the conditions listed in ITB Clause 19.5 are invoked;
(e)	be submitted in its original form; copies will not be accepted;
(f)	remain valid for a period of 28 days beyond the  validity period of the bids, as extended, if applicable, in accordance with ITB Clause 18.2.
19.3	If a Bid Security or a Bid- Securing Declaration is required in accordance with ITB Sub-Clause 19.1, any bid not accompanied by a substantially responsive Bid Security or Bid Securing Declaration in accordance with ITB Sub-Clause 19.1, shall be rejected by the Procuring Entity as non-responsive.
19.4	The Bid Security of unsuccessful Bidders shall be returned as promptly as possible upon the successful Bidder’s furnishing of the Performance Security pursuant to ITB Clause 40.
19.5	The Bid Security may be forfeited or the Bid Securing Declaration executed:
(a)	if a Bidder withdraws its bid during the period of bid validity specified by the Bidder on the Bid Submission Form, except as provided in ITB Sub-Clause 18.2; or
(b)	if the successful Bidder fails to:
(i)	sign the Contract in accordance with ITB Clause 39;
(ii)	furnish a Performance Security in accordance with ITB Clause 40.
19.6	The Bid Security or Bid- Securing Declaration of a JV must be in the name of the JV that submits the bid. If the JV has not been legally constituted at the time of bidding, the Bid Security or Bid-Securing Declaration shall be in the names of all future partners as named in the letter of intent mentioned.

20	Format and Signing of Bid
20.1	The Bidder shall prepare one original of the documents comprising the bid as described in ITB Clause 11 and clearly mark it “ORIGINAL.”  In addition, the Bidder shall submit copies of the bid, in the number specified in the BDS and clearly mark them “COPY.”  In the event of any discrepancy between the original and the copies, the original shall prevail.
20.2	The original and all copies of the bid shall be typed or written in indelible ink and shall be signed by a person duly authorized to sign on behalf of the Bidder.
20.3	Any interlineation, erasures, or overwriting shall be valid only if they are signed or initialed by the person signing the Bid.

D.	Submission and Opening of Bids
21	Submission, Sealing and Marking of Bids
21.1	Bidders may always submit their bids by mail or by hand. When so specified in the BDS, bidders shall have the option of submitting their bids electronically.
(a)	Bidders submitting bids by mail or by hand, shall enclose the original and each copy of the Bid, including alternative bids, if permitted in accordance with ITB Clause 13, in separate sealed envelopes, duly marking the envelopes as “ORIGINAL” and “COPY.”  These envelopes containing the original and the copies shall then be enclosed in one single envelope. The rest of the procedure shall be in accordance with ITB sub-Clauses 20.2 and 20.3.
(b)	Bidders submitting bids electronically shall follow the electronic bid submission procedures specified in the BDS.
21.2	The inner and outer envelopes shall:
(a)	Bear the name and address of the Bidder;
(b)	be addressed to the Procuring Entity in accordance with ITB Sub-Clause 22.1;
(c)	bear the specific identification of this bidding process indicated in ITB Sub-Clause 1.1 and any additional identification marks as specified in the BDS; and
(d)	bear a warning not to open before the time and date for bid opening, in accordance with ITB Sub-Clause 25.1.
21.3	If all envelopes are not sealed and marked as required, the Procuring Entity will assume no responsibility for the misplacement or premature opening of the bid.
22	Deadline for Submission of Bids
22.1	Bids must be received by the Procuring Entity at the address and no later than the date and time specified in the BDS.
22.2	The Procuring Entity may, at its discretion, extend the deadline for the submission of bids by amending the Bidding Documents in accordance with ITB Clause 8, in which case all rights and obligations of the Procuring Entity and Bidders previously subject to the deadline shall thereafter be subject to the deadline as extended.
23	Late Bids
23.1	The Procuring Entity shall not consider any bid that arrives after the deadline for submission of bids, in accordance with ITB Clause 22.  Any bid received by the Procuring Entity after the deadline for submission of bids shall be declared late, rejected, and returned unopened to the Bidder.
24	Withdrawal,  Substitution, and Modification of Bids
24.1	A Bidder may withdraw, substitute, or modify its Bid after it has been submitted by sending a written notice in accordance with ITB Clause 10, duly signed by an authorized representative, and shall include a copy of the authorization in accordance with ITB Sub-Clause 20.2, (except that no copies of the withdrawal notice are required). The corresponding substitution or modification of the bid must accompany the respective written notice.  All notices must be:
(a)	submitted in accordance with ITB Clauses 20 and 21 (except that withdrawal notices do not require copies), and in addition, the respective envelopes shall be clearly marked “Withdrawal,” “Substitution,” or “Modification;” and
(b)	received by the Procuring Entity prior to the deadline prescribed for submission of bids, in accordance with ITB Clause 22.
24.2	Bids requested to be withdrawn in accordance with ITB Sub-Clause 24.1 shall be returned unopened to the Bidders.
24.3	No bid may be withdrawn, substituted, or modified in the interval between the deadline for submission of bids and the expiration of the period of bid validity specified by the Bidder on the Bid Submission Form or any extension thereof.
25	Bid Opening
25.1	The Procuring Entity shall conduct the bid opening in public at the address, date and time specified in the BDS.  Any specific electronic bid opening procedures required if electronic bidding is permitted in accordance with ITB Sub-clause 21.1, shall be as specified in the BDS.
25.2	First, envelopes marked “WITHDRAWAL” shall be opened and read out and the envelope with the corresponding bid shall not be opened, but returned to the Bidder.  No bid withdrawal shall be permitted unless the corresponding withdrawal notice contains a valid authorization to request the withdrawal and is read out at bid opening.  Next, envelopes marked “SUBSTITUTION” shall be opened and read out and exchanged with the corresponding Bid being substituted, and the substituted Bid shall not be opened, but returned to the Bidder. No Bid substitution shall be permitted unless the corresponding substitution notice contains a valid authorization to request the substitution and is read out at bid opening. Envelopes marked “MODIFICATION” shall be opened and read out with the corresponding Bid. No Bid modification shall be permitted unless the corresponding modification notice contains a valid authorization to request the modification and is read out at Bid opening. Only envelopes that are opened and read out at Bid opening shall be considered further.
25.3	All other envelopes shall be opened one at a time, reading out: the name of the Bidder and whether there is a modification; the Bid Prices, including any discounts and alternative offers; the presence of a Bid Security or Bid-Securing Declaration, if required; and any other details as the Procuring Entity may consider appropriate.  Only discounts and alternative offers read out at Bid opening shall be considered for evaluation.  No Bid shall be rejected at Bid opening except for late bids, in accordance with ITB Sub-Clause 23.1.
25.4	The Procuring Entity shall prepare a record of the Bid opening that shall include, as a minimum: the name of the Bidder and whether there is a withdrawal, substitution, or modification; the Bid Price, per lot if applicable, including any discounts, and alternative offers if they were permitted; and the presence or absence of a Bid Security or Bid-Securing Declaration, if one was required.  The Bidders’ representatives who are present shall be requested to sign the attendance sheet.  A copy of the record shall be distributed to all Bidders who submitted bids in time, and posted online when electronic bidding is permitted.

E.	Evaluation and Comparison of Bids
26	Confidentiality
26.1	Information relating to the examination, evaluation, comparison, and post-qualification of bids, and recommendation of contract award, shall not be disclosed to bidders or any other persons not officially concerned with such process until publication of the Contract Award.
26.2	Any effort by a Bidder to influence the Procuring Entity in the examination, evaluation, comparison, and post-qualification of the bids or contract award decisions may result in the rejection of its Bid.
26.3	Notwithstanding ITB Sub-Clause 26.2, from the time of bid opening to the time of Contract Award, if any Bidder wishes to contact the Procuring Entity on any matter related to the bidding process, it should do so in writing.
27	Clarification of Bids
27.1	To assist in the examination, evaluation, comparison and post-qualification of the bids, the Procuring Entity may, at its discretion, ask any Bidder for a clarification of its Bid.  Any clarification submitted by a Bidder in respect to its Bid and that is not in response to a request by the Procuring Entity shall not be considered.  The Procuring Entity’s request for clarification and the response shall be in writing. No change in the prices or substance of the Bid shall be sought, offered, or permitted, except to confirm the correction of arithmetic errors discovered by the Procuring Entity in the Evaluation of the bids, in accordance with ITB Clause 29.
28	Responsiveness of Bids
28.1	The Procuring Entity’s determination of a bid’s responsiveness is to be based on the contents of the bid itself.
28.2	A substantially responsive Bid is one that conforms to all the terms, conditions, and specifications of the Bidding Documents without material deviation, reservation, or omission.  A material deviation, reservation, or omission is one that:
(a)	affects in any substantial way the scope, quality, or performance of the Goods and Related Services specified in the Contract; or
(b)	limits in any substantial way, inconsistent with the Bidding Documents, the Procuring Entity’s rights or the Bidder’s obligations under the Contract; or
(c)	if rectified would unfairly affect the competitive position of other bidders presenting substantially responsive bids.
28.3	If a bid is not substantially responsive to the Bidding Documents, it shall be rejected by the Procuring Entity and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission.
29	Non-conformities, Errors, and Omissions
29.1	Provided that a Bid is substantially responsive, the Procuring Entity may waive any non-conformities or omissions in the Bid that do not constitute a material deviation.
29.2	Provided that a bid is substantially responsive, the Procuring Entity may request that the Bidder submit the necessary information or documentation, within a reasonable period of time, to rectify nonmaterial nonconformities or omissions in the bid related to documentation requirements.  Such omission shall not be related to any aspect of the price of the Bid.  Failure of the Bidder to comply with the request may result in the rejection of its Bid.

29.3	Provided that the Bid is substantially responsive, the Procuring Entity shall correct arithmetical errors on the following basis:
(a)	if there is a discrepancy between the unit price and the line item total that is obtained by multiplying the unit price by the quantity, the unit price shall prevail and the line item total shall be corrected, unless in the opinion of the Procuring Entity there is an obvious misplacement of the decimal point in the unit price, in which case the line item total  as quoted shall govern and the unit price shall be corrected;
(b)	if there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals shall prevail and the total shall be corrected; and
(c)	if there is a discrepancy between words and figures, the amount in words shall prevail, unless the amount expressed in words is related to an arithmetic error, in which case the amount in figures shall prevail subject to (a) and (b) above.
29.4	If the Bidder that submitted the best-evaluated Bid does not accept the correction of errors, its Bid shall be disqualified and its Bid Security may be forfeited or its Bid-Securing Declaration executed.
30	Preliminary Examination of Bids
30.1	The Procuring Entity shall examine the bids to confirm that all documents and technical documentation requested in ITB Clause 11 have been provided, and to determine the completeness of each document submitted.
30.2	The Procuring Entity shall confirm that the following documents and information have been provided in the Bid.  If any of these documents or information is missing, the offer shall be rejected.
(a)	Bid Submission Form, in accordance with ITB Sub-Clause 12.1;
(b)	Price Schedules, in accordance with ITB Sub-Clause 12.2;
(c)	Bid Security or Bid Securing Declaration, in accordance with ITB Clause 19 if applicable.
31	Examination of Terms and Conditions; Technical Evaluation
31.1	The Procuring Entity shall examine the Bid to confirm that all terms and conditions specified in the GCC and the SCC have been accepted by the Bidder without any material deviation or reservation.
31.2	The Procuring Entity shall evaluate the technical aspects of the Bid submitted in accordance with ITB Clause 16, to confirm that all requirements specified in Section VI, Schedule of Requirements of the Bidding Documents have been met without any material deviation or reservation.
31.3	If, after the examination of the terms and conditions and the technical evaluation, the Procuring Entity determines that the Bid is not substantially responsive in accordance with ITB Clause 28, it shall reject the Bid.
32	Evaluation of Bids
32.1	The Procuring Entity shall evaluate each bid that has been determined, up to this stage of the evaluation, to be substantially responsive.
32.2	To evaluate a Bid, the Procuring Entity shall only use all the factors, methodologies and criteria defined in ITB Clause 32.  No other criteria or methodology shall be permitted.
32.3	To evaluate a Bid, the Procuring Entity shall consider the following:
(a)	the Bid Price as quoted in accordance with clause 14;
(b)	price adjustment for correction of arithmetic errors in accordance with ITB Sub-Clause 29.3;
(c)	price adjustment due to discounts offered in accordance with ITB Sub-Clause 14.4;
(d)	adjustments due to the application of the evaluation criteria specified in the BDS from amongst those set out in Section III, Evaluation and Qualification Criteria;
32.4	The Procuring Entity’s evaluation of a bid may require the consideration of other factors, in addition to the Bid Price quoted in accordance with ITB Clause 14.  These factors may be related to the characteristics, performance, and terms and conditions of purchase of the Goods and Related Services.  The effect of the factors selected, if any, shall be expressed in monetary terms to facilitate comparison of bids, unless otherwise specified in Section III, Evaluation and Qualification Criteria.  The factors, methodologies and criteria to be used shall be as specified in ITB Sub-Clause 32.3 (d).
32.5	If so specified in the BDS, these Bidding Documents shall allow Bidders to quote separate prices for one or more lots, and shall allow the Procuring Entity to award one or multiple lots to more than one Bidder. The methodology of evaluation to determine the best-evaluated lot combinations, is specified in Section III, Evaluation and Qualification Criteria.
33	Comparison of Bids
33.1	The Procuring Entity shall compare all substantially responsive bids to determine the best-evaluated bid, in accordance with ITB Clause 32 and by application of preference treatment in accordance with the Citizens Economic Empowerment Act, 2006 to citizen influenced, citizen empowered and citizen owned companies as well as domestically manufactured goods by citizen influenced, citizen empowered or citizen owned companies.
34	Post-qualification of the Bidder
34.1	The Procuring Entity shall determine to its satisfaction whether the Bidder that is selected as having submitted the best-evaluated and substantially responsive bid is qualified to perform the Contract satisfactorily.
34.2	The determination shall be based upon an examination of the documentary evidence of the Bidder’s qualifications submitted by the Bidder, pursuant to ITB Clause 17.
34.3	An affirmative determination shall be a prerequisite for award of the Contract to the Bidder.  A negative determination shall result in disqualification of the bid, in which event the Procuring Entity shall proceed to the next best-evaluated bid to make a similar determination of that Bidder’s capabilities to perform satisfactorily.
35	Procuring Entity’s Right to Accept Any Bid, and to Reject Any or All Bids
35.1	The Procuring Entity reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids at any time prior to contract award, without thereby incurring any liability to Bidders.

F.	Award of Contract
36	Award Criteria
36.1	The Procuring Entity shall award the Contract to the Bidder whose offer has been determined to be the best-evaluated bid and is substantially responsive to the Bidding Documents, provided further that the Bidder is determined to be qualified to perform the Contract satisfactorily.
37	Procuring Entity’s Right to Vary Quantities at Time of Award
37.1	At the time the Contract is awarded, the Procuring Entity reserves the right to increase or decrease the quantity of Goods and Related Services originally specified in Section VI, Schedule of Requirements, provided this does not exceed the percentages specified in the BDS, and without any change in the unit prices or other terms and conditions of the bid and the Bidding Documents.
38	Notification of Award
38.1	Prior to the expiration of the period of bid validity, the Procuring Entity shall notify the successful Bidder, in writing, that its Bid has been accepted.
38.2	Until a formal Contract is prepared and executed, the notification of award shall constitute a binding Contract.
38.3	Upon the successful Bidder’s furnishing of the signed Contract Form and performance security pursuant to ITB Clause 40, the Procuring Entity will promptly notify each unsuccessful Bidder and will discharge its bid security, pursuant to ITB Clause 19.4.
39	Signing of Contract
39.1	Promptly after notification, the Procuring Entity shall send the successful Bidder the Agreement and the Special Conditions of Contract.
39.2	Within twenty-eight (28) days of receipt of the Agreement, the successful Bidder shall sign, date, and return it to the Procuring Entity.
40	Performance Security
40.1	Within twenty eight (28) days of the receipt of notification of award from the Procuring Entity, the successful Bidder, if required, shall furnish the Performance Security in accordance with the GCC, using for that purpose the Performance Security Form included in Section IX Contract forms, or another Form acceptable to the Procuring Entity. The Procuring Entity shall promptly notify the name of the winning Bidder to each unsuccessful Bidder and discharge the Bid Securities of the unsuccessful bidders pursuant to ITB Sub-Clause 19.4.
40.2	Failure of the successful Bidder to submit the above-mentioned Performance Security or sign the Contract shall constitute sufficient grounds for the annulment of the award and forfeiture of the Bid Security or execution of the Bid-Securing Declaration.  In that event the Procuring Entity may award the Contract to the next best-evaluated Bidder, whose offer is substantially responsive and is determined by the Procuring Entity to be qualified to perform the Contract satisfactorily.

Section II.  Bidding Data Sheet (BDS)
The following specific data for the goods to be procured shall complement, supplement, or amend the provisions in the Instructions to Bidders (ITB).  Whenever there is a conflict, the provisions herein shall prevail over those in ITB.

ITB Clause Reference	A. General
ITB 1.1	The Procuring Entity is: Legal Aid Board
ITB 1.1	The name and identification number of the ONB are:
Tender for supply and delivery of One (1No.) Gasoline Saloon Car and One (1 No.) 4 x 4 Diesel Engine Double Cab motor Vehicle,
The number, identification and names of the lots comprising this  are:
 Tender No. 01/2024-LABHQ/10/4/2
Lot 1: supply and delivery of one (1No.) Saloon Car
Lot 2: supply and delivery of one (1 No.) Double Cab motor vehicles 4 x 4
ITB 2.1	The Procuring Entity is: The Legal Aid Board
ITB 2.1	The name of the Project/Programme is: “Tender for supply and delivery of one (1No.) Gasoline Saloon Car and One (1 No.) Diesel Double Cab motor Vehicle,”
ITB 4.3	A list of firms debarred from participating in Government-financed projects is available at www.zppa.org.zm

	B. Contents of Bidding Documents
ITB 7.1	For Clarification of bid purposes only, the Procuring Entity’s address is:
Attention: Acting Senior Procurement Officer
Legal Aid Board
1st Floor, New Kent Building
Haile Selassie Road
P O Box 32761
Lusaka.
Tel: +260 (211) 256 453/4
Fax: +260 (211) 256 456
NOTE: Clarifications should be received on or before Thursday 14th November 2024 at 14:00 hour’s local time.
	C. Preparation of Bids
ITB 11.1 (f)	The Bidder shall submit the following additional documents in its bid for purposes of
preliminary evaluation:
i)	    Attach valid PACRA Annual Returns;
ii)	Attach written Power of Attorney specific to this tender;
iii)	Signed price schedule
iv)	Attach  Certificate of Incorporation and share structure
v)	Attach manufacturer’s authorization letter;
vi)	Attach valid tax clearance Certificate
vii)	Attach acceptable valid bid security
viii)	Attach valid NAPSA employer compliance certificate
ix)	Attach valid workers compensation compliance certificate
x)	Signed Bid submission form.

ITB 13.1	Alternative Bids shall not be considered.
ITB 14.7	Prices quoted for each lot shall correspond to 100 percent of the items specified for each lot.
However, Bidders would be free to select any lot for which to bid for, and the same should be specified accordingly.
ITB 16.3	Period of time the Goods are expected to be functioning (for the purpose of spare parts): [five years ]
ITB 17.1 (a)	After sales service is: required (Covered by Warranty Criteria under technical specification)
ITB 18.1	The bid validity period shall be 90 days.
ITB 19.1
	Bid shall include “Bid Securing Declaration” using the form included in Section IV Bidding Forms.
ITB 19.2	The amount of the Bid Security shall be: NA
ITB 20.1	In addition to the original of the bid, the number of copies is: 4
	D. Submission and Opening of Bids
ITB 21.1	Bidders shall not have the option of submitting their bids electronically.
ITB 21.1 (b)	Not Applicable
ITB 21.2 (c)	The inner and outer envelopes shall bear the following additional identification marks: Tender No. 01/2024-LABHQ/10/4/2 “Tender for supply and delivery of One (1No.) Gasoline Saloon Car and One (1 No.) Diesel Engine Double Cab motor Vehicle,”
ITB 22.1	For bid submission purposes, the Procuring Entity’s address is:
Attention: Acting Senior Procurement Officer
Legal Aid Board
1st Floor, New Kent Building
Haile Selassie Road
P O Box 32761
Lusaka.
Zambia
Tel: +260 (211) 256 453/4
Fax: +260 (211) 256 456
The deadline for the submission of bids is:
Date: 21st November, 2024
Time: 10:30 Hours Zambian Time
ITB 25.1	The bid opening shall take place at:
Legal Aid Board (Board Room)
1st Floor, New Kent Building
Haile Selassie Road
P O Box 32761
Lusaka.
Tel: +260 (211) 256 453/4
Fax: +260 (211) 256 456
 Date: 21st November 2024
Time: 10:30 Hours Zambia Time
ITB 25.1	Not Applicable
	E. Evaluation and Comparison of Bids
ITB 32.3(d)	The adjustments shall be determined using the following criteria, from amongst those set out in Section III, Evaluation and Qualification Criteria:  [refer to Schedule III, Evaluation and Qualification Criteria; insert complementary details if necessary]
(a)	Deviation in Delivery schedule: 2 weeks allowable, subject to prior approval by the Procurement Committee on recommendation by the Contract Manager
(b)	the cost of major replacement components, mandatory spare parts, and service: Yes, must be profiled separately from the bid sum.
(c)	the performance and productivity of the equipment offered; Yes, 36 months  warranty products is required.
(d)	Any other information including brochures and pictures of the products which the bidder may submit relevant to this tender
ITB 32.5	Bidders shall not be allowed to quote separate prices for one or more lots.
	F. Award of Contract
ITB 37.1	The maximum percentage by which quantities may be increased is: 25 percent
The maximum percentage by which quantities may be decreased is: 15 percent

Section III.  Evaluation and Qualification Criteria

Contents

1.	Evaluation Criteria
2. 	Multiple Contracts
3.	Post-qualification Requirements

1. Evaluation Criteria (ITB 32.3 (d))
	The evaluation of a bid may take into account, in addition to the Bid Price quoted in accordance with ITB Clause 14.6, one or more of the following factors as specified in ITB Sub-Clause 32.3(d) and in BDS referring to ITB 32.3(d), using the following criteria and methodologies.
(a)	Delivery schedule.
The Goods specified in the List of Goods are required to be delivered within the acceptable time range (after the earliest and before the final date, both dates inclusive) specified in Section VI, Delivery Schedule.  No credit will be given to deliveries before the earliest date, and bids offering delivery after the final date shall be treated as non-responsive.  Within this acceptable period, an adjustment, as specified in BDS Sub-Clause 32.3(d), will be added, for evaluation purposes only, to the bid price of bids offering deliveries later than the “Earliest Delivery Date” specified in Section VI , Delivery Schedule.
(b)	Cost of major replacement components, mandatory spare parts, and service. The bidder will be expected to provide the list where appropriate.
 (c)	Performance and productivity of the equipment.
The bidder is expected to provide the minimum warranty period as specified in the bid data sheet
 (g)	Specific additional criteria
Other specific additional criteria to be considered in the evaluation, and the evaluation method as detailed in BDS Sub-Clause 32.3(d)

2. Multiple Contracts (ITB 32.5)
The Commission shall award multiple contracts to the Bidder that offers the best-evaluated combination of bids (one contract per lot) and meets the post-qualification criteria.
The Commission shall:
(a)	evaluate only lots or contracts that include at least the percentages of items per lot and quantity per item as specified in ITB Sub Clause 14.7
(b)	take into account:
(i)	the best-evaluated bid for each lot and
(ii)	the price reduction per lot and the methodology for its  application as offered by the Bidder in its bid.

3. Comparison of Bids (ITB 33.1)
The best-evaluated bid shall be determined after application of the following preference treatment at the Financial or Commercial Evaluation stage, by way of a discount, as follows: N/A
4. Post-qualification Requirements (ITB 34.2)
After determining the best-evaluated bid in accordance with ITB Sub-Clause 33.1, the Commission shall carry out the post-qualification of the Bidder in accordance with ITB Clause 34, using only the requirements specified.  Requirements not included in the text below shall not be used in the evaluation of the

submissionMethodDetails: Submission through ZPPA electronic procurement government e-GP system

procurementMethodRationale: Open National Bidding

Legal Aid Board

streetAddress: 1ST Floor, Haile Selassie Road

legalName: Legal Aid Board

description: Purchase of Motor vehicles


description: Security guard services

description: Security guard services

title: Procurement of Security Services

description: Security Services

eligibilityCriteria:
Section ]: Preliminary Evaluation
   *Criterion[Type = file, Threshold = 100]: Attach Certificate of Incorporation
   *Criterion[Type = file, Threshold = 100]: Attach Tax clearance Certificate
   *Criterion[Type = file, Threshold = 100]: Attach NAPSA Compliance Certificate
   *Criterion[Type = file, Threshold = 100]: Attach latest PACRA printout
   *Criterion[Type = file, Threshold = 100]: Attach Valid ZICTA License for long-range Radio Communication System with a radius of at least 30 Kilometres
   *Criterion[Type = file, Threshold = 100]: Attach Profile /Experience of the Firmâ¢	At least 5 yearsâ experience in provision of security services in organizations such as government agencies, international NGOs and, or private firms.

submissionMethodDetails: Online Via EGP

procurementMethodRationale: within threshold

Zambia Environmental Management Agency

legalName: Zambia Environmental Management Agency

description: Security Services


description: Clothing

description: Clothing

title: TENDER FOR THE SUPPLY OF SPORT ATTIRE FOR SENIOR MEMBERS OF STAFF FOR UNZA ADMINISTRATION AT THE UNIVERSITY OF ZAMBIA

description: PERSONAL PROTECTIVE EQUIPMENT(PPES)

eligibilityCriteria:
Section ]: Valid Tax Clearance Certificate 2024
   *Criterion[Type = file, Threshold = 100]: Valid Tax Clearance Certificate 2024
Section ]: Certificate of Incorporation/ Registration
   *Criterion[Type = file, Threshold = 100]: Certificate of Incorporation/ Registration

awardCriteriaDetails: LOW TOTAL COST

E-SPORTS CLASSIC

streetAddress: 23 Great East Road/Corner Thabo Mbeki Road.

legalName: E-SPORTS CLASSIC

description: PERSONAL PROTECTIVE EQUIPMENT(PPES)


description: Soft drinks

description: Soft drinks

title: goods

description: Soft drinks

description: Soft drinks

title: request for quotation for supply of refreshments and food stuff

description: procurement of refershments and food staff for hand over ceremony

eligibilityCriteria:
Section ]: file
   *Criterion[Type = file, Threshold = 100]: valid tax clearance
   *Criterion[Type = file, Threshold = 100]: pacra certificate
   *Criterion[Type = file, Threshold = 100]: valid zppa certificate

submissionMethodDetails: online

procurementMethodRationale: best evaluated bidder

Lukulu Town Council

locality: Lukulu

legalName: Lukulu Town Council

BROTHER CHINYAMA ENTERPRISES

streetAddress: OLD MARKET, P.O BOX 950001

legalName: BROTHER CHINYAMA ENTERPRISES

Lukulu Town Council

region: Lukulu

description: procurement of refershments

description: Soft drinks

description: Soft drinks

title: goods


name: Zambia National Broadcasting Corporation

description: Vehicle maintenance and repair services

description: Vehicle maintenance and repair services

title: Provision of Mechanical Services and Repairs for ZNBC Motor Vehicles Through Framework Agreement - Yeti Motors

eligibilityCriteria:
Section ]: PRELIMINARY REQUIREMENT
   *Criterion[Type = file, Threshold = 100]: Attach Certificate of incorporation or registration (PACRA)
   *Criterion[Type = file, Threshold = 100]: Attach ZRA tax clearance certification
   *Criterion[Type = file, Threshold = 100]: Attach NAPSA Compliance Certificate
   *Criterion[Type = file, Threshold = 100]: Attach duly signed bid form
   *Criterion[Type = file, Threshold = 100]: Attach Written power of attorney authorizing the signatory of the bid to commit the bidder
   *Criterion[Type = file, Threshold = 100]: Attach Bid Declaration as per sample provided in section IV (sample forms) of these bidding documents

awardCriteriaDetails: BEST EVALUATED

submissionMethodDetails: ONLINE VIA e-GP

streetAddress: Mass Media Complex, Alick Nkhata Road, P.o Box 50015 Lusaka

description: Motor Vehicle Repairs and Maintenance VOC


description: Building and Construction and Maintenance Services

title: COMPLETION OF A 1 X 3 CLASSROOM BLOCK AT MUKOKO PRIMARY SCHOOL

title: Bid Securing Declaration Required

description: Bid Securing Declaration Required

title: BOQ

title: bidding document (solicitation document)

name: MBOOMUYUNDA THREE BUSINESS VENTURES LIMITED

eligibilityCriteria:
Section ]: Bid Declaration Security Section
   *Criterion[Type = file, Threshold = 50]: Attachment
Section ]: MANDATORY REQUIREMENTS
   *Criterion[Type = file, Threshold = 100]: CERTIFICATE OF INCORPORATION
   *Criterion[Type = file, Threshold = 100]: VALID TAX CLEARANCE CERTIFICATE
   *Criterion[Type = file, Threshold = 100]: VALID EIZ CERTIFICATE
   *Criterion[Type = file, Threshold = 100]: VALID NCC CATEGORY B
   *Criterion[Type = file, Threshold = 100]: VALID WORK'S COMPSENSATION CERTIFICATE
   *Criterion[Type = file, Threshold = 100]: POWER OF ATTORNEY
   *Criterion[Type = file, Threshold = 100]: PROOF OF PURCHASE
   *Criterion[Type = file, Threshold = 100]: VALID NAPSA
   *Criterion[Type = file, Threshold = 100]: valid mongu municipal council business levy

awardCriteriaDetails: BEST EVALUATED BIDDER

submissionMethodDetails: ONLINE

Mongu Municipal Council

locality: Mongu

legalName: Mongu Municipal Council

streetAddress: CHIEF NAMUTWI KASHEMBE PLOTS MONGU

one time business ventures limited

locality: mongu

legalName: one time business ventures limited


description: Stationery

description: Stationery

title: TENDER FOR THE SUPPLY AND DELIVERY OF stationery for full council meeting

description: TENDER FOR THE SUPPLY AND DELIVERY OF STATIONERY FOR FULL COUNCIL

description: Purchase of Stationery

eligibilityCriteria:
Section ]: all mandatory
   *Criterion[Type = file, Threshold = 100]: valid tax clearance certifificate from ZRA
   *Criterion[Type = file, Threshold = 100]: PACRA certificate of registration or incoporation
   *Criterion[Type = file, Threshold = 100]: VALID NAPSA COMPLIANCE CERTIFICATE

submissionMethodDetails: e-GP system

procurementMethodRationale: Simplified bidding

Limulunga Town Council

locality: Limulunga

legalName: Limulunga Town Council

EVERSTORE BUSINESS VENTURES

streetAddress: WENELA AREA LIMULUNGA ROADS WENELA

legalName: EVERSTORE BUSINESS VENTURES

description: Purchase of Stationery


name: Ministry of Commerce, Trade and Industry

description: Office Equipment and Accessories and Supplies

title: PROCUREMENT OF STATIONERY (PSU)

description: Office Equipment

eligibilityCriteria:
Section ]: Eligibilty
   *Criterion[Type = text, Threshold = 100]: Valid Company Registration
   *Criterion[Type = text, Threshold = 100]: Valid Tax Clearance
   *Criterion[Type = text, Threshold = 100]: Valid Social Security

submissionMethodDetails: Via eGP

streetAddress: Government Complex, 8-10th Floor, P.O Box 31968 Lusaka Zambia

AJEK ENTERPRISES LTD

streetAddress: ROOM 3, MUSUSU KALENGA, FREEDOMWAY

legalName: AJEK ENTERPRISES LTD

description: Office Equipment


name: Southern Water and Sanitation Company Limited

description: Motor vehicles manufacture services

description: Motor vehicles manufacture services

title: Tender to Supply and Deliver Motor Vehicle Tyres for BAJ 808 - Choma HQ

description: Motor vehicles manufacture services

description: Motor vehicles manufacture services

description: Tyres

eligibilityCriteria:
Section ]: Preliminary Examination
   *Criterion[Type = file, Threshold = 100]: Attach certificate of registration
   *Criterion[Type = file, Threshold = 100]: Attach valid tax clearance certificate

awardCriteriaDetails: Best evaluated bidder

submissionMethodDetails: e-GP System

procurementMethodRationale: Threshold

locality: Choma

JOWEZI ENTERPRISES

locality: CHOMA

streetAddress: 4397 RIVERSIDE OFF MPILE STREET

legalName: JOWEZI ENTERPRISES

region: Choma

description: Motor vehicle genearal spares

description: Motor vehicles manufacture services

description: Motor vehicles manufacture services

description: Tyres


description: Electrical Systems and Lighting and Components and Accessories and Supplies

title: REQUEST FOR QUOTATION FOR THE SUPPLY AND DELIVERY OF EARTH SWITCH 8BF01

title: REQUEST FOR QUOTATION

description: REQUEST FOR QUOTATION

description: Electrical Lamps and Fittings

eligibilityCriteria:
Section ]: Tax Clearance Certificate
   *Criterion[Type = file, Threshold = 100]: Bidder to attach copy of valid tax clearance certificate
Section ]: Tax Registration Certificate
   *Criterion[Type = file, Threshold = 100]: Bidder to attach copy of tax registration certificate
Section ]: NAPSA Compliance Certificate
   *Criterion[Type = file, Threshold = 100]: Bidder to attach copy of valid NAPSA compliance certificate

procurementMethodRationale: Within threshold of simplified bidding

ZESCO LIMITED

streetAddress: STAND NUMBER 6949 GREAT EAST ROAD

legalName: ZESCO LIMITED

description: Electrical Lamps and Fittings


description: Tokens

description: Tokens

title: TENDER FOR SUPPLY AND DELIVERY OF FOOTBALL JERSEYS, WHISTLES AND BALLS.

eligibilityCriteria:
Section ]: Quotation Submission
   *Criterion[Type = file, Threshold = 100]: The quotation to be submitted   should be inclusive of all    levies and taxes payable, including Tax
Section ]: Tax Clearance Certificate
   *Criterion[Type = file, Threshold = 100]: Attach a Valid copy of Tax Clearance Certificate from Zambia Revenue Authority (ZRA).
Section ]: NAPSA certificate
   *Criterion[Type = file, Threshold = 100]: Attach NAPSA certificate for 2024
Section ]: PACRA printout
   *Criterion[Type = file, Threshold = 100]: Attach a 2024 PACRA printout showing ownership of the of the firm

procurementMethodRationale: This was in line with Public Procurement Act No.8 of 2020 Subsection 46 (2) Direct bidding may be used where (e) which states, the estimated value of the goods, works or non-consulting services does not exceed the prescribed threshold.

National Savings and Credit Bank

legalName: National Savings and Credit Bank

description: Procurement of Corporate Gifts


name: Competition and Consumer Protection Commission

description: Vehicle servicing equipment

description: Vehicle servicing equipment

title: Tender for the servicing of Motor Vehicle Servicing.

description: Provision of full Service of Nissan Almera BAA 8386.

eligibilityCriteria:
Section ]: Certificate of incorporation
   *Criterion[Type = text, Threshold = 100]: Submit a certificate of Incorporation/registration.
Section ]: Tax Clearance Certificate
   *Criterion[Type = text, Threshold = 100]: Submit a valid tax clearance certificate
Section ]: Napsa Certificate
   *Criterion[Type = text, Threshold = 100]: Submit a valid Napsa certificate

awardCriteriaDetails: Least cost rationale

procurementMethodRationale: Simplified Bidding

streetAddress: 4th Floor Main Post Office Cairo Road, Lusaka

Imperial Motors Zambia Limited

streetAddress: Plot No. 27447, Diamond of Lusaka Building, Kafue Road, P. O. Box 37851

legalName: Imperial Motors Zambia Limited

description: provision of Servicing of motor vehicles


description: Stationery

description: Stationery

title: Supply and delivery of various stock items

eligibilityCriteria:
Section ]: Preliminary Requirements
   *Criterion[Type = file, Threshold = 100]: Attach Valid Certificate of Incorporation or Registration
   *Criterion[Type = file, Threshold = 100]: Attach Valid Tax Clearance Certificate
   *Criterion[Type = file, Threshold = 100]: Attach Valid National Pension Scheme Authority (NAPSA) Compliance Certificate

submissionMethodDetails: Online through e-GP

procurementMethodRationale: Threshold within simplified bidding

Public Service Pensions Fund

legalName: Public Service Pensions Fund

Sagax Zambia Limited

streetAddress: Plot No B4-1Z8632 Emmasdale Lusaka

legalName: Sagax Zambia Limited

description: Stationery


description: Printing

description: Printing

title: TENDER FOR THE PRINTING AND DELIVERY OF LETTER HEADS - LD

eligibilityCriteria:
Section ]: PACRA CERTIFICATE
   *Criterion[Type = file, Threshold = 100]: Attach PACRA Certificate of Registration
Section ]: TAX CLEARANCE CERTIFICATE
   *Criterion[Type = file, Threshold = 100]: Attach Valid Tax Clearance Certificate

awardCriteriaDetails: Best Evaluated

submissionMethodDetails: Online through E-GP SYSTEM

procurementMethodRationale: Within the threshold

MINISTRY OF LABOUR AND SOCIAL SECURITY

streetAddress: INDEPENDENCE AVENUE, NEW GOVERNMENT COMPLEX

legalName: MINISTRY OF LABOUR AND SOCIAL SECURITY

SHORTHORN PRINTERS LTD

streetAddress: P/B FW 395

legalName: SHORTHORN PRINTERS LTD

description: Printing Services


description: Printing

description: Printing

title: SUPPLY AND DELIVERY OF REFRESHMENTS, LUNCH, BANNER AND LUNCH FOR COMMEMORATION OF HTCT DAY

description: Printing

eligibilityCriteria:
Section ]: DULLY SIGNED QUOTATION
   *Criterion[Type = file, Threshold = 100]: ATTACH A DULLY SIGNED QUOTATION
Section ]: COPY OF PACRA CERTIFICATE OF REGISTRATION
   *Criterion[Type = file, Threshold = 100]: ATTACH A COPY OF PACRA CERTIFICATE OF REGISTRATION
Section ]: COPY OF A VALID ZRA TAX CLEARANCE CERTIFICATE
   *Criterion[Type = file, Threshold = 100]: ATTACH A COPY OF VAILD ZRA TAX CLEARANCE
Section ]: COPY OF VAILD NAPSA COMPLIANCE CERTIFICATE
   *Criterion[Type = file, Threshold = 100]: ATTACH A COPY OF VAILD NAPSA COMPLIANCE CERTIFICATE

awardCriteriaDetails: BEST BIDDER

Kalulushi Municipal Council

locality: Kalulushi

legalName: Kalulushi Municipal Council

chipililo investment limited

locality: monze

streetAddress: House No.H11 Tagore monze

legalName: chipililo investment limited

description: Printing


title: TENDER FOR THE SUPPLY AND DELIVERY OF A LAPTOP

eligibilityCriteria:
Section ]: PACRA CERTIFATE
   *Criterion[Type = text, Threshold = 100]: attach  pacra certificate
Section ]: ZRA Certificate
   *Criterion[Type = text, Threshold = 100]: attach valid ZRA Certificate
Section ]: NAPSA Certificate
   *Criterion[Type = text, Threshold = 100]: Attach NAPSA Certificate

Ministry of Information and Media

streetAddress: 5 and 6 Floors, New Government Complex

legalName: Ministry of Information and Media

GLOBAL CONSOLIDATORS LIMITED

streetAddress: 48, Mpulungu Rd, Olympia

legalName: GLOBAL CONSOLIDATORS LIMITED

description: puirchase of  tyres


description: Printer and facsimile and photocopier supplies

title: ZNBS/G/2a/25 - SUPPLY AND DELIVERY OF KYOCERA TONER CARTRIDGES.

title: ADDENDUM 1 - SUPPLY AND DELIVERY OF KYOCERA TONER CARTRIDGES

name: VIZTRANIX INFORMATION TECHNOLOGY LIMITED

description: Supply and Delivery of Kyocera Toner Cartridges

eligibilityCriteria:
Section ]: Certificate of Incorporation
   *Criterion[Type = file, Threshold = 100]: Attach Certificate of Incorporation
Section ]: Valid Tax Clearance Certificate
   *Criterion[Type = file, Threshold = 100]: Attach Valid Tax Clearance Certificate
Section ]: Pacra Forms with Names of Directors/Shareholders
   *Criterion[Type = file, Threshold = 100]: Attach Pacra Forms with Names of Directors/Shareholders

submissionMethodDetails: Bids will be submitted online via e-GP

procurementMethodRationale: Most efficient and effective sourcing method that combines competition with speed. The method is also selected on account of value in line with PPA

ZAMBIA NATIONAL BUILDING SOCIETY

legalName: ZAMBIA NATIONAL BUILDING SOCIETY

BIZPRO SOLUTIONS LIMITED

streetAddress: Plot 145/22 Off Zambezi Road

legalName: BIZPRO SOLUTIONS LIMITED

streetAddress: 5978, Benekale Road, Northmead,

mfi document solutions limited

streetAddress: P.O BOX 31665 lusaka

legalName: mfi document solutions limited

SASHE SERVICES LIMITED

legalName: SASHE SERVICES LIMITED

description: Supply and Delivery of Printers


description: Industrial refrigerators

description: Industrial refrigerators

title: Procurement of mortuary refrigerators (Re-advertised)

description: Procurement of mortuary refrigerators

eligibilityCriteria:
Section ]: Preliminary Evaluation
   *Criterion[Type = file, Threshold = 100]: certificate of incoporation
   *Criterion[Type = file, Threshold = 100]: Attach valid Tax clearance certificate
   *Criterion[Type = file, Threshold = 100]: Attach valid NAPSA compliant certificate

Rufunsa Town Council

streetAddress: P.O.Box 1

legalName: Rufunsa Town Council

description: Procurement of mortuary refrigerators


description: Medical Equipment and Accessories and Supplies

title: tender for the supply and delivery of drugs and other medical supplies for ngabwe district health office

description: Non - medical equipment Drugs

eligibilityCriteria:
Section ]: attach company registration certificate
   *Criterion[Type = file, Threshold = 100]: attach tax clearance certificate

procurementMethodRationale: its within simplified bidding thresh hold

Ngabwe District Health Office

locality: Ngabwe

streetAddress: Ngabwe

legalName: Ngabwe District Health Office

description: Non - medical equipment Drugs


description: Commercial and Military and Private Vehicles and their Accessories and Components

title: TENDER FOR PROCUREMENT OF REFRESHMENTS AND LUNCH FOR SMART ZAMBIA DEPARTMENT

eligibilityCriteria:
Section ]: Preliminary evaluation
   *Criterion[Type = file, Threshold = 100]: Attach certificate of registration or incorporation
   *Criterion[Type = file, Threshold = 100]: Attach valid ZPPA certificate

Muchinga Provincial Administration

locality: Chinsali

legalName: Muchinga Provincial Administration

Emmanga Contractors and Suppliers Ltd

streetAddress: Along Nambuluma Rd

legalName: Emmanga Contractors and Suppliers Ltd

description: Procurement of attire, banners and refreshments for Public events


description: Clothing

description: Clothing

title: TENDER FOR THE SUPPLY AND DELIVERY OF GOLF T SHIRTS FOR UNZA PRESS AT UNIVERSITY OF ZAMBIA

description: PERSONAL PROTECTIVE EQUIPMENT(PPES)

eligibilityCriteria:
Section ]: Valid Tax Clearance Certificate 2024
   *Criterion[Type = file, Threshold = 100]: Valid Tax Clearance Certificate 2024
Section ]: attach Valid 2024 NAPSA Compliance Certificate
   *Criterion[Type = file, Threshold = 100]: attach Valid 2024 NAPSA Compliance Certificate
Section ]: Attach Valid officially stamped Pacra Print out and should show the beneficial Owners of the Company
   *Criterion[Type = file, Threshold = 100]: Attach Valid officially stamped Pacra Print out and should show the beneficial Owners of the Company

procurementMethodRationale: SIMPLIFIED BIDDING

The University of Zambia

locality: Lusaka

legalName: The University of Zambia

description: PERSONAL PROTECTIVE EQUIPMENT(PPES)


description: Cleaning and janitorial supplies

description: Cleaning and janitorial supplies

title: REQUEST FOR QUOTATION NO. BOZ/RFQ/SB/07/2024 – TENDER FOR THE SUPPLY AND DELIVERY OF GENERAL CONSUMABLES AT THE BANK OF ZAMBIA, NDOLA

eligibilityCriteria:
Section ]: Preliminary Evaluation
   *Criterion[Type = file, Threshold = 100]: Upload duly signed,stamped,or authenticated quotation
   *Criterion[Type = area, Threshold = 100]: Bidders to state validity period of at least 30 days from tender closing
   *Criterion[Type = file, Threshold = 100]: Upload Certificate of Incorporation/Registration
   *Criterion[Type = file, Threshold = 100]: Upload valid Tax Clearance Certificate
   *Criterion[Type = file, Threshold = 100]: Upload valid Social Security Compliance Certificate (NAPSA)

submissionMethodDetails: online via eGP

procurementMethodRationale: Low value procurement within the threshold of simplified bidding

Bank of Zambia

streetAddress: Cairo Road, Bank Square

legalName: Bank of Zambia

SHAMEB SUPPLIERS ZAMBIA LIMITED

locality: NDOLA

streetAddress: 16353A, OFF MUFULIRA ROAD MITENGO

legalName: SHAMEB SUPPLIERS ZAMBIA LIMITED

description: Safe for Storage of Tablets - Office Equipment


name: Ministry of Tourism - Mosi-Oa-Tunya Region (Department of National Parks and Wildlife)

description: Stationery

description: Stationery

title: Procurement of Office Stationery for DNPW Mongu Office

title: Solicitation Document

description: Enquiry (Request for Quotation) for office stationery for DNPW Mongu office. Bid Submission extended to 7th October 2024 through the e-GP System

description: Procurement of assorted stationery for DNPW Mongu Regional office

eligibilityCriteria:
Section ]: Preliminary Requirements
   *Criterion[Type = file, Threshold = 100]: Attach Valid ZRA Tax Clearance Certificate
   *Criterion[Type = file, Threshold = 100]: Attach PACRA Certificate of Incorparation
   *Criterion[Type = file, Threshold = 100]: Attach Certified PACRA Form II showing beneficial owner
   *Criterion[Type = file, Threshold = 100]: Attach Valid Napsa Certificate

awardCriteriaDetails: Bidder with the most responsive bid meeting the required specifications based on the evaluation criteria will be awarded the contract

submissionMethodDetails: Online through the e-GP system

procurementMethodRationale: Less than K 1 million off the shelf procurement, according to the public procurement Act No. 8 of 2020 part V section 44(2) it states that selective bidding can be used for purchases that do not exceed the prescribed threshold.

locality: Livingstone

streetAddress: Mosi-Oa-Tunya Area

NAMULA GENERAL DEALERS

locality: MONGU

streetAddress: NAPSA BUILDING ROOM 009 MONGU

legalName: NAMULA GENERAL DEALERS

description: Procurement of assorted stationery


name: Zambia Information And Communications Technology Authority

description: Stationery

description: Stationery

title: SUPPLY AND DELIVERY OF STATIONERY

description: SUPPLY AND DELIVERY OF STATIONERY

eligibilityCriteria:
Section ]: PRELIMINARY EVALUATION
   *Criterion[Type = file, Threshold = 100]: Attach valid Tax Clearance Certificate
   *Criterion[Type = file, Threshold = 100]: Attach Certificate of Incorporation or Registration
   *Criterion[Type = file, Threshold = 100]: Attach valid NAPSA Compliance Certificate for 2024

submissionMethodDetails: VIA ONLINE

streetAddress: Plot 4909 Corner Independence And United Nations Avenue

WAKWEZYA ENERGY ZAMBIA LIMITED

locality: LUSAKA

streetAddress: 2139 NORTHMEAD,LUSAKA

legalName: WAKWEZYA ENERGY ZAMBIA LIMITED

JIDAGLO INVESTMENTS LIMITED

locality: lusaka

streetAddress: 11 OFF KATIMULILO ROAD  OLYMPIA - LUSAKA

legalName: JIDAGLO INVESTMENTS LIMITED

TOP ACCESS SUPPLY AND CONSTRUCTION

streetAddress: PLOT 109 BWINJIFUMU ROAD

legalName: TOP ACCESS SUPPLY AND CONSTRUCTION

description: Supply and delivery of stationery and office supplies


description: Stationery

description: Stationery

title: TENDER FOR THE SUPPLY AND DELIVERY OF ASSORTED STATIONERY FOR NDOLA SUB COURT

description: Tender for Supply and delivery of assorted stationery

eligibilityCriteria:
Section ]: Preliminary Examination
   *Criterion[Type = text, Threshold = 100]: Attach Valid Tax Clearance Certificate
   *Criterion[Type = text, Threshold = 100]: Attach certificate of incorporation
   *Criterion[Type = text, Threshold = 100]: Attach Valid Napsa Compliance certificate or receipt of current payments
   *Criterion[Type = text, Threshold = 100]: Attach certified,updated,and accurate beneficial ownership information from Paccra
   *Criterion[Type = text, Threshold = 100]: attach quotation stating unit price,total price, validity, delivery period and payment terms

awardCriteriaDetails: least cost selection

submissionMethodDetails: ONLINE VIA EGP

JUDICIARY OF ZAMBIA

streetAddress: INDEPENDENCE AVENUE PLOT NO. 438 PO BOX 50067 LUSAKA

legalName: JUDICIARY OF ZAMBIA

PULL GREEN LTD

locality: Ndola

streetAddress: PRESIDENT AVENUE, SHOP No. 6 CHAPASUKA BUILDING

legalName: PULL GREEN LTD

SURE MARKS LTD

streetAddress: Stand No. 74, President Avenue - Ndola

legalName: SURE MARKS LTD


description: Electrical wire and cable and harness

description: Electrical wire and cable and harness

title: TENDER FOR THE SUPPLY AND DELIVERY OF AERIAL BUNDLED CONDUCTOR (ABC) AND ALUMINIUM CONDUCTOR STEEL REINFORCED (ACSR) AND ACCESSORIES - ZESCO/LB/078/2024

title: Bid Securing Declaration Required

description: Bid Securing Declaration Required

procurementMethod: selective

eligibilityCriteria:
Section ]: Bid Declaration Security Section
   *Criterion[Type = file, Threshold = 50]: Attachment
Section ]: PRELIMINARY REQUIREMENTS
   *Criterion[Type = file, Threshold = 100]: Attach Power of Attorney
   *Criterion[Type = file, Threshold = 100]: Attach Bid Submission Form
   *Criterion[Type = file, Threshold = 100]: Attach Valid Tax Clearance
   *Criterion[Type = file, Threshold = 100]: Attach NAPSA Compliance Certificate
   *Criterion[Type = file, Threshold = 100]: Attach Litigation Status
   *Criterion[Type = file, Threshold = 100]: Attach proof of liquid assets or lines of credit amounting to at least 70 percent of the bid sum
   *Criterion[Type = area, Threshold = 100]: The bid validity period shall be 120 days
   *Criterion[Type = file, Threshold = 100]: Attach Price Schedule
   *Criterion[Type = file, Threshold = 100]: Attach Certificate of Registration
   *Criterion[Type = file, Threshold = 100]: Attach printout from PACRA showing the shareholding

awardCriteriaDetails: BEST  EVALUATED BIDDER

submissionMethodDetails: ONLINE VIA e-GP SYSTEM

ZESCO LIMITED

streetAddress: STAND NUMBER 6949 GREAT EAST ROAD

legalName: ZESCO LIMITED

TRADESTONE FOUNDATION LIMITED

streetAddress: #423, LILAYI ESTATES, LUSAKA, ZAMBIA

legalName: TRADESTONE FOUNDATION LIMITED

FIDELKUS INVESTMENTS LIMITED

streetAddress: 8101, INDUSTRIAL, KABWE ROAD

legalName: FIDELKUS INVESTMENTS LIMITED

Woodmead Business Systems Limited.

streetAddress: No. 19 Lamasat Complex Kafue Road

legalName: Woodmead Business Systems Limited.

NCHIFAR ENTERPRISES LIMITED

streetAddress: 3202 Ngalati Avenue Chelstone

legalName: NCHIFAR ENTERPRISES LIMITED

BIG FIVE INVESTMENTS LIMITED

streetAddress: PLOT 3697, MPULUNGU ROAD, OLYMPIA PARK, LUSAKA

legalName: BIG FIVE INVESTMENTS LIMITED

description: Cables, Conductors and Accessories


description: Wood

description: Wood

title: REQUEST FOR QUOTATION NO: CTTI-RFQ-66 -TENDER FOR THE SUPPLY AND DELIVERY OF BUILDING MATERIALS

eligibilityCriteria:
Section ]: Preliminary Evaluation
   *Criterion[Type = file, Threshold = 100]: Upload Duly Signed, Stamped or Authenticated Quotation
   *Criterion[Type = text, Threshold = 100]: Indicate Bid or Quotation Validity
   *Criterion[Type = file, Threshold = 100]: Upload Company or Business Certificate of Incorporation
   *Criterion[Type = file, Threshold = 100]: Upload Valid ZRA Tax Clearance Certificate
   *Criterion[Type = file, Threshold = 100]: Upload Valid Social Security Compliance Certificate
   *Criterion[Type = file, Threshold = 100]: Upload PACRA Printout

awardCriteriaDetails: Cost

submissionMethodDetails: Online

CHIPATA TRADES TRAINING INSTITUTE

locality: CHIPATA

legalName: CHIPATA TRADES TRAINING INSTITUTE

description: Procurement of fabrication materials for the production of school desks


description: Rectifiers

description: Rectifiers

title: TENDER FOR THE SUPPLY AND DELIVERY OF DIESEL THREE INFRATEL DATA CENTRES

title: Tender Notice

description: Tender Notice : TENDER FOR THE SUPPLY AND DELIVERY OF DIESEL AT THREE INFRATEL DATA CENTRES FOR A PERIOD OF THREE YEARS

title: RESPOONSE TO CLARIFICATIONS RAISED

description: RESPOONSE TO CLARIFICATIONS RAISED

eligibilityCriteria:
Section ]: Bid Validity Period
   *Criterion[Type = area, Threshold = 100]: In a case of delivery rate; the bid shall be valid for a period of 90 days (YES/NO)
Section ]: Tax Clearance Certificate
   *Criterion[Type = file, Threshold = 100]: Attach valid Tax Clearance Certificate
Section ]: Certificate of Incorporation/Registration
   *Criterion[Type = file, Threshold = 100]: Attach Certificate of Incorporation/Registration
Section ]: NAPSA Compliance Certificate
   *Criterion[Type = file, Threshold = 100]: Attach valid NAPSA compliance certificate
Section ]: PACRA Print Out Showing Shareholders
   *Criterion[Type = file, Threshold = 100]: Attach PACRA Print showing List of Directors and Shareholding Capital
Section ]: Power of Attorney
   *Criterion[Type = file, Threshold = 100]: Attach written Power of Attorney by CEO or Board of Directors with specimen signature of the person given power of attorney
Section ]: Bid Securing Declaration
   *Criterion[Type = file, Threshold = 100]: Attach Bid Securing Declaration. The template has been provided in the bidding document.
Section ]: Duly filled and signed bid form
   *Criterion[Type = file, Threshold = 100]: Attached duly signed bid form by the authorised power of attorney
Section ]: Trading license or certificate from ERB
   *Criterion[Type = file, Threshold = 100]: Attach trading license or certificate from ERB. Where a bidder is a distributor, the bidder shall attach a letter of distribution in addition to the ERB certificate from the sore supplier

Infratel Corporation Limited

streetAddress: 4642 Standard Chartered Building Rhodespark

legalName: Infratel Corporation Limited

Eccentric Engineering Limited

streetAddress: 16 Mwapona Road

legalName: Eccentric Engineering Limited

Maxtech Engineering Limited

streetAddress: Plot 180/100 Off Twin Palm Road Ibex Hill

legalName: Maxtech Engineering Limited

Breenckam Investments Limited

streetAddress: Plot 4639 Meanwood Ndeke

legalName: Breenckam Investments Limited

Reliance Energy Zambia

legalName: Reliance Energy Zambia

Oasis Oil Limited

postalCode: Box 33011 Lusaka

streetAddress: Plot No. 25323, Off Mwembeshi Road

legalName: Oasis Oil Limited

Premier Petroleum

streetAddress: 4 on Bishops Road

legalName: Premier Petroleum

Lusaka Telecom Solutions Limited

streetAddress: Plot No. 5 Mwaimwena Road, Rhodes Park

legalName: Lusaka Telecom Solutions Limited

description: Tender for the supply and delivery high capacity rectifiers


description: Office supplies

description: Office supplies

title: Procurement of refreshments  and Cutlery for Meetings-HQs

eligibilityCriteria:
Section ]: Comply to the requirements
   *Criterion[Type = file, Threshold = 100]: Attach Certificate of incorporation
   *Criterion[Type = file, Threshold = 100]: Attach a valid Tax Clearance Certificate

submissionMethodDetails: Online via e-GP

PROVINCIAL ADMINISTRATION LUSAKA

legalName: PROVINCIAL ADMINISTRATION LUSAKA

FABCON ENTERPRISES

streetAddress: 31 CHIPEMBELE STREET,LIBALA STAGE 4B

legalName: FABCON ENTERPRISES

BEVIC GENERAL DEALERS

locality: Kabwe

streetAddress: House No. 20, Kalanga Close, Pollen

legalName: BEVIC GENERAL DEALERS

Ushbrim Enterprises.

streetAddress: Libala Stage 4B H/N 31, Chipembele Street

legalName: Ushbrim Enterprises.

description: Procurement of refreshments for Meetings


description: Textile and fabric machinery and accessories

title: PROCUREMENT OF DCT TRAINING MATERIALS

description: PROCUREMENT OF TRAINING AND EXAMINATION MATERIALS FOR FASHION AND TEXILES

eligibilityCriteria:
Section ]: PRELIMINARY REQUIREMENTS
   *Criterion[Type = file]: ATTACH PACRA CERTIFICATE IN PDF
   *Criterion[Type = file]: ATTACH TAX CLERANCE CERTIFICATE IN PDF

submissionMethodDetails: THROUGH EGP

procurementMethodRationale: THRESHOLD

Mansa Trades Training Institute

locality: Mansa

legalName: Mansa Trades Training Institute


name: Lusaka South Multi Facility Economic Zone

description: Software

description: Software

title: ADVERTISING OF VARIOUS COMMERCIAL PROJECTS

eligibilityCriteria:
Section ]: PRELIMINARY EVALUATION CRITERIA
   *Criterion[Type = file, Threshold = 100]: Valid ZRA tax clearance certificate
   *Criterion[Type = file, Threshold = 100]: Valid NAPSA certificate
   *Criterion[Type = file, Threshold = 100]: certificate of incorporation

awardCriteriaDetails: Comply to the evaluation criteria

submissionMethodDetails: Online through the e-GP

procurementMethodRationale: Purchase from other procuring entity

streetAddress: Chifwema Road, Lusaka

Zambia Daily Mail

streetAddress: longolongo Road Lusaka

legalName: Zambia Daily Mail

description: Markenting, Advertisement and Promotions


title: Procurement of Stator Motor (BAB 7103) for Water Resource Development Department(Re-Advertised)

name: MISHECK MUYUMBA MOTOR VEHICLE AND DIAGNOSTIC CENTRE

eligibilityCriteria:
Section ]: Preliminary evaluation
   *Criterion[Type = file, Threshold = 100]: Attach certificate of registration or incorporation
   *Criterion[Type = file, Threshold = 100]: Attach valid tax clearance

Muchinga Provincial Administration

legalName: Muchinga Provincial Administration

locality: CHINSALI

streetAddress: OPPOSITE CHINSALIC CIVIC CENTRE

description: Procurement of battery,tyres and spare parts


name: Levy Mwanawasa University Teaching Hospital

title: procurement of Medical Equipment

description: Medical Equipment

eligibilityCriteria:
Section ]: tax clearance certificate
   *Criterion[Type = file, Threshold = 100]: valid tax clearance certificate
Section ]: Registration certificate
   *Criterion[Type = file, Threshold = 100]: Pacra registration certificate

streetAddress: Great East Road, Chainama Hills Area

Ace Pharmaceuticals Limited

streetAddress: 83 Block 73 Garden

legalName: Ace Pharmaceuticals Limited

LABMED ENTERPRISES

streetAddress: 22852 Lake Road, Ibex Hill

legalName: LABMED ENTERPRISES

description: Medical Equipment


name: Lusaka Water Supply and Sanitation Company Limited

description: Parking lot or road maintenance or repairs or services

title: Tender for road cutting  and reinstatement works

description: Road cutting  and Reinstatement works at the junction of Manda Hill  and Martin Mwamba Road

eligibilityCriteria:
Section ]: Preliminary Examination
   *Criterion[Type = file, Threshold = 100]: Valid ZRA Tax Clearance Certificate
   *Criterion[Type = file, Threshold = 100]: Certificate of Incoporation
   *Criterion[Type = file, Threshold = 100]: Valid NCC Registration/ certificate for construction works

awardCriteriaDetails: Least Cost

submissionMethodDetails: Through e-GP System

streetAddress: Stand No. 871/2 Katemo Road

BIG BORN ZAMBIA LIMITED

locality: KITWE

streetAddress: PLOT 1294, KABENGELE AVENUE, PARKLANDS

legalName: BIG BORN ZAMBIA LIMITED

RUSWABO ENTERPRISE LIMITED

streetAddress: BF1/10-C5 ZAMBEZI COURT, KAFUE ESTATES

legalName: RUSWABO ENTERPRISE LIMITED

unitech general dealers

streetAddress: kamwala

legalName: unitech general dealers


description: Printing and Photographic and Audio and Visual Equipment and Supplies

title: TENDER FOR THE SUPPLY AND DELIVERY OF PRODUCTION MATERIALS-LATE HON GEORGE MPOMBO

eligibilityCriteria:
Section ]: TAX CLEARANCE CERTIFICATE
   *Criterion[Type = text, Threshold = 100]: ATTACH VALID TAX CLEARANCE  CERTIFICATE
Section ]: CERTIFICA OF REGISTRATION
   *Criterion[Type = text, Threshold = 100]: ATTACH CERTIFICATE OF REGISTRATION

submissionMethodDetails: ONLINE

Ministry of Information and Media

streetAddress: 5 and 6 Floors, New Government Complex

legalName: Ministry of Information and Media

binbet enterprises

streetAddress: Binbet enterprises

legalName: binbet enterprises

ELITIENCE ENTERPRISES

streetAddress: 353/22, CHIPATA COMPOUND

legalName: ELITIENCE ENTERPRISES

Goldlink Distributors Limited

streetAddress: Findeco House room 2 5th floor

legalName: Goldlink Distributors Limited

description: puirchase of  tyres


description: Motor vehicles

description: Motor vehicles

title: TENDER FOR PROCUREMENT OF CAR HIRE SERVICES

name: NZANGE TRAVEL TOURS AND CAR HIRE LIMITED

eligibilityCriteria:
Section ]: Preliminary requirements
   *Criterion[Type = file, Threshold = 100]: Duly signed,stamped or authenticated quotation
   *Criterion[Type = file, Threshold = 100]: PACRA Certificate of Incorporation
   *Criterion[Type = file, Threshold = 100]: Valid PACRA print out
   *Criterion[Type = file, Threshold = 100]: Valid ZRA Tax Clearance Certificate

awardCriteriaDetails: Online

National Housing Authority

legalName: National Housing Authority

streetAddress: POSTNET 335, P/BAG E891

Blueberry Travel Group

streetAddress: Office A of 27/24 Manchinchi Road Near Coptic Hospital

legalName: Blueberry Travel Group

description: Procurement of Motor vehicle Servicing of 4x4 Vehicles


name: University Teaching Hospitals- Eye Hospital

description: Medical Equipment and Accessories and Supplies

title: Tender for supply and delivery of Fixed Pressure Guage

description: Procurement of Medical and Surgical Supplies/ equipment

eligibilityCriteria:
Section ]: Preliminary Requirements
   *Criterion[Type = file, Threshold = 100]: Attach Valid Clearance Certificate
   *Criterion[Type = file, Threshold = 100]: Attach PACRA Certificate
   *Criterion[Type = text, Threshold = 100]: State 30 days bid vailidity

submissionMethodDetails: Online - eGP

streetAddress: Nationalist Road


title: Tender for supply and delivery of various medical equipment

description: Medical equipment

eligibilityCriteria:
Section ]: Preliminary evaluation
   *Criterion[Type = file, Threshold = 100]: Certificate of incorparation
   *Criterion[Type = file, Threshold = 100]: Valid ZRA tax clearance certificate

awardCriteriaDetails: threshold

Kafue General Hospital

locality: Kafue

streetAddress: Luapula Road 10532m. Estates

legalName: Kafue General Hospital

ARTEMIS PHARMACEUTICALS ZAMBIA LTD

streetAddress: PLOT NO.7403, MUNGWI CENTER, BUILDING J, MUNGWI ROAD, LUSAKA

legalName: ARTEMIS PHARMACEUTICALS ZAMBIA LTD

ENSUREMED EQUIPMENTS LIMITED

streetAddress: PLOT 5132 PRINX RETAIL PARK CHANDWE MUSONDA ROAD

legalName: ENSUREMED EQUIPMENTS LIMITED

description: Medical equipment